Official UK procurement notice
The Provision of Cleaning and Associated Services for Glasgow Clyde College
Authority: Glasgow Clyde College (Education)
What is being bought
Published requirement descriptionGlasgow Clyde College (’the College’) is seeking to appoint a single cleaning contractor to provide cleaning & associated services for two of the College's campuses in Glasgow.
- Recurrence: Subject to the College's discretion as to whether or not to exercise one or both extension periods as noted, this contract may be re-procured at the following times: - 2026 - 2027 The latest date for re-procuring this contract will be 2028
CPV: Accommodation, building and window cleaning services · Cleaning services · Office cleaning services · Office, school and office equipment cleaning services · Pest-control services · School cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1The objective of this tender is to appoint a single Contractor to provide and manage a…CancelledRenewal
The objective of this tender is to appoint a single Contractor to provide and manage a full range of cleaning services across two of the College's three campuses, namely in Langside and Anniesland.
The College is seeking a Supplier with a strong customer focus that will work collaboratively with the College, and deliver continuous improvement.
The principal objectives of the contract for the required services will be to deliver:
- Consistency of cleaning across both sites
- Value for money
- Enhanced student experience
- Allowing the College to manage more effectively
The Contractor will be required to provide (or manage the provision of via sub-contractors) the range of services including but not be limited to:
Routine cleaning
Reactive cleaning
Periodic cleaning
Provision of washroom consumables
Feminine hygiene
Window cleaning
Pest control
The Contract will involve the secondary TUPE transfer of circa 40 existing Contractor staff.
- The College is committed to ensuring that we, and our key suppliers and contractors, adopt fair working practices in relation to our workforce in delivery of our services (including throughout the supply chain).
- Furthermore, the College wishes to ensure that its key suppliers and contractors are committed to equality and diversity within their workforce and supply chain. This includes non-discriminatory behaviour and compliance with the Modern Slavery Act 2015.
- The College expects that the Contractor shall ensure that payment of sub-contractors and all supply chain partners is made promptly, in accordance with relevant legislation.
- The estimated value of the Contract shown is based upon the existing annual value of the cleaning contract is around GBP 600,000k p.a.
This contract will not be divided into lots for reasons of operational and management efficiency. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60%
- Price: 40%
- Suitability
III.1.1 of the notice is not applicable to this procurement exercise.
- Condition of participationno text publishedMinimum: This section refers to ESPD (Scotland) Section IV Part B: 4B.2.1 Bidders will be required to have a minimum yearly turnover of 4 million GBP for the last 3 years in the business area covered by the contract. 4B.3Where turnover information is not available for the time period requ…
- Technical & professional ability
This section refers to ESPD (Scotland) Section IV Part C:
Q4C.1.2 Bidders will be required to provide 2 recent examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice.
Full details of the questions can be found on the SPD Instructions to Bidders document within the attachments folder
Q4C.4 Bidders will be required to demonstrate the relevant supply chain management systems used in similar contracts including but not limited to:
-Approach to the initial selection and assessment of sub-contractors and supply chain partners;
Management of the performance of sub-contractors/supply chain partners in the delivery of the services to the client;
Approach to on-going quality control checks and audits in respect of sub-contractors / supply chain partners;
Approach to the payment of sub-contractors and all supply chain partners, in accordance with relevant legislation;
Approach to encouraging fair working practices throughout the supply chain.
Bidders’ response should be limited to 3 sides of A4 using Ariel Font 12 point
Bidders should provide evidence to support their responses, including details of the client and contract.
See the "SPD Instructions to Bidder" document for clarification on weightings and scoring methodology.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Subject to the College's discretion as to whether or not to exercise one or both extension periods as noted, this contract may be re-procured at the following times:
- 2026
- 2027
The latest date for re-procuring this contract will be 2028
- First published
- 22 Aug 2022, 16:11 BST
- Last source update
- 4 Apr 2023, 15:01 BST
- Authority reference
GCC-L-CS22- FTS notice number
2023/S 000-009821- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0361a6Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Glasgow Clyde College's standard terms and conditions will apply to this contract.
The contract will be subject to a performance management system with KPI's
The contract will also include regular contract management meetings between the College and Contractor, at one of the College Campus venues
Publisher note: The following information relates to ESPD (Scotland) Section IV Part D (Quality Assurance Schemes and Environmental Management Standards): Q4D.1 - (Quality Assurance Schemes) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) The current version of the ISO 9001 standard is 9001:2015. The standard is used by organisations to demonstrate their ability to consistently provide products and services that meet customer and regulatory requirements and to demonstrate continuous improvement. Q4D.1 - (Health and Safety Procedures)- The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. A BS OHSAS 18001 certificate is only valid until March 31, 2021. ISO 45001 replaced BS OHSAS 18001 in 2018 so if you want to maintain accredited certification, you must 'migrate' to ISO 45001 before 31 March 2021. New certification to BS OHSAS 18001 will not be recognised after March 31, 2021. Q4D.2 - (Environmental Management Standards) The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate The current version is ISO 14001:2015, and certified organisations were given a three-year transition period to adapt their environmental management system to the new edition of the standard. - APUC SUPPLY CHAIN CODE OF CONDUCT Shortlisted bidders will be required to submit a signed Supply Chain Code of Conduct prior to the award of contract. This will be for information only and will not be scored. A copy of the Code of Conduct is provided as Appendix A for information only. -FREEDOM OF INFORMATION Where any bidder considers any information submitted as part of their ESPD submission commercially confidential, they must notify the College prior to the ESPD deadline via PCS-T and the College will provide a template for completion. Furthermore, shortlisted bidders at ITT stage will be required to confirm prior to award of any contract that you will be in a position to submit a Freedom of Information appendix. This will be for information only and will not be scored. -FORM OF TENDER Shortlisted bidders will be required at ITT stage to submit a signed Form of Tender prior to the award of contract. The award criteria questions and weightings will be published in the ITT. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is project_21890 . For more information see: http://www.publiccontractsscotland.gov.uk (SC Ref:728276)
How it was run
Official notice- Submission deadline
- 21 Sept 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
21 Sept 2022 → 4 Apr 2023 · 3 dates- Submission deadline21 Sept 2022, 12:00 BST
- Invitations to tender expected14 Nov 2022
- Notice published4 Apr 2023, 15:01 BST
Notice history
1 event · 4 releases on Find a Tender- Status changed to cancelled4 Apr 2023, 15:01 BST
Published amendments (2)
Turnover Requirement Question 4B.2.1 Bidders will be required to have a minimum yearly turnover of 4 million GBP for the last 3 years in the business area covered by the contract.” With regards to the above mentioned question (4B.2.1) at Part 4B of the SPD/Qualification envelope - Economic and Financial Standing (relating to turnover requirements), the required minimum yearly turnover shall be red…
Turnover Requirement - 2 Further to the communication on the 23rd Aug 2022 relating to question 4B 'Economic & Financial Standing, the College had reviewed the turnover requirements and made the decision to reduce the minimum yearly turnover from 4million GBP to 3million GBP. The College has decided to reduce this turnover level further to take the pandemic into account. The mandatory turnover lev…
Routine re-releases (4)
- 2022-08: 1 release · 22 Aug 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.