Official UK procurement notice
The Provision of a Leisure Management CRM Solution & Related Hardware
Authority: Chorley Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionChorley Leisure Ltd and South Ribble Leisure Ltd are the respective leisure services in their boroughs, delivering leisure, health and community services to the community. Under Chorley Council and South Ribble Council, they operate public sports and leisure facilities. The councils/leisure companies are seeking to procure a "Cloud Hosted" Leisure Management System from a single supplier.
- No preliminary market engagement: A UK2 was published by it appears we can't select it to link it to this notice. Notice identifier: 2025/S 000-041200 Procurement identifier (OCID): ocds-h6vhtk-0561e9
CPV: Customer Relation Management software development services · Customer Relation Management software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£280,000
- Economic & financial standing
Please see the Conditions of Participation in the tender documents.
- Technical & professional ability
Please see the Conditions of Participation in the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price: Price Weighting
- Quality: Responses to quality questionnaire
- Social Value: Social Value submission
- Economic & financial standing
Please see the Conditions of Participation in the tender documents.
- Technical & professional ability
Please see the Conditions of Participation in the tender documents.
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 40 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Dec 2025, 15:34 GMT
- Last source update
- 1 Jun 2026, 11:44 BST
- Award evaluation window
- Submission end – 27 Feb 2026
- Authority reference
PN0006- FTS notice number
2025/S 000-078582- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ec2aFind a Tender
How it was run
Official notice- Submission deadline
- 23 Jan 2026, 12:00 GMT
- Clarification deadline
- 16 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Project Ref: DN799185
Social Value submissions via the Social Value Portal
Ref: Sl0-0000-37LHJ
Timeline
1 Dec 2025 → 10 Jun 2026 · 8 dates- Tender notice published329 days ago1 Dec 2025, 15:34 GMT
- Clarification questions by283 days ago16 Jan 2026, 17:00 GMT
- Submission deadline276 days ago23 Jan 2026, 12:00 GMT
- Award decision expected by240 days ago27 Feb 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent153 days ago27 May 2026, 00:00 BST
- Latest notice published147 days ago1 Jun 2026, 11:44 BST
- Standstill ends138 days ago10 Jun 2026, 23:59 BST
Notice history
5 events · 2 releases on Find a Tender · since 1 Dec 2025- Tender notice published1 Dec 2025, 15:34 GMTUK4
- Contract award notice published1 Jun 2026, 11:44 BSTUK6
- Status changed to complete1 Jun 2026, 11:44 BST
- Contract signature expected28 Aug 2026, 23:59 BSTscheduled
- Contract signature expected30 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gladstone MRM Limited1 Apr 2027 – 31 Mar 2030 · up to 31 Mar 2032Extensions: All contracts for software, support, hosting and maintenance must run for 3 or 5 years expiring on the 31 March 2030/2032. This agreement must cover both the Leisure Management System and any other additional solutions/modules as part of the bidder response in the commercial schedule. Bidders should note that the 3 and 5 year contract terms are to begin from go live date. | £475,178 inc. VAT | 27 May 2026standstill to 10 Jun 2026 | Standstill |
| Gladstone MRM Limited1 Apr 2027 – 31 Mar 2030 · up to 31 Mar 2032Extensions: All contracts for software, support, hosting and maintenance must run for 3 or 5 years expiring on the 31 March 2030/2032. This agreement must cover both the Leisure Management System and any other additional solutions/modules as part of the bidder response in the commercial schedule. Bidders should note that the 3 and 5 year contract terms are to begin from go live date. | £367,978 inc. VAT | 26 May 2026standstill to 10 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- South Ribble Borough CouncilContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
1 commercial party on the notice- GLADSTONE MRM LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Ref: DN799185
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender