Official UK procurement notice
The Procurement of Velindre Overseas Challenge Events
Procurement agent: NHS Wales Shared Services Partnership-Procurement Services on behalf of Velindre University NHS Trust·On behalf of: Velindre University NHS Trust
What is being bought
Published requirement descriptionVelindre University NHS Trust are looking for a supplier to Manage overseas events.
The successful Tour Operator will have a wealth of experience in organising overseas charity challenges at high altitude of up to 6,000 metres. They will work very closely with Velindre staff and local overseas Ground Handlers to ensure comprehensive tour management, correct levels of Health & Safety, event management and a high level of customer care
- Recurrence: In 3 to 5 years time, dependent on Options to extend being exercised
CPV: Cultural event organisation services · Event services · Sports-event organisation services · Sports-event promotion services
The lotProcurement structure
single lot · no lot value publishedLot #1We are currently sourcing a supplier for out overseas event managementRenewal
We are currently sourcing a supplier for out overseas event management. A contract is expected for a 3 year period (option to extend for a further 1 +1 years) to a total of 5 years.
Previous events include:
- Mount Kilimanjaro climb 80 people
- Majorca Bike ride 120 people
- USA West Coast bike ride 100 people
- Cuba world heritage trek 80 people
All these events are to raise much needed funds for the charity. To support investment into Velindre University NHS Trust Cancer Hospital.
Velindre Cancer Centre is also known as The Hospital of Hope, and this is made possible because of the fantastic and committed support of our donors and fundraisers. Fundraising and donations allow us to fund projects over and above those provided by the NHS, which improve the experience and outcomes of patients receiving treatment and care here, and provide vital support services to patients and their families.
It also enables us to offer better quality of care through complex treatment pathways, earlier access to cutting edge treatments, research into new treatments, purchase specialist equipment, fund invaluable support services and resources along with ensuring our staff have access to
the most up to date training and techniques available.
Fundraising and donations allows us to fund projects over and above those provided by the NHS, which improve the experience and outcomes of patients receiving treatment and care here, and provide vital support services to patients and their families.
It also enables us to offer better quality of care through complex treatment pathways, earlier access to cutting edge treatments, research into new treatments, purchase specialist equipment, fund invaluable support services and resources along with ensuring our staff have access to the most up to date training and techniques available.
It really is difficult to overstate the difference fundraising makes here at Velindre, but the benefits are invaluable.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Methodology: 13%
- Personnel/resource required: 13%
- Procedures: 13%
- Presentation: 6%
- Well Being of Future Generations Act: 5%
- Foundational Economy: 5%
- price: 40%
- Carbon Footprint: 5%
Published award criteria (8)
- Methodology: 13%
- Personnel/resource required: 13%
- Procedures: 13%
- Presentation: 6%
- Well Being of Future Generations Act: 5%
- Foundational Economy: 5%
- Carbon Footprint: 5%
- Price: 40%
- Suitability
Supplier must have Risk IOSH qualification. For daily dynamic risk assessments and management
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · In 3 to 5 years time, dependent on Options to extend being exercised
- First published
- 9 May 2022, 16:22 BST
- Last source update
- 15 Sept 2022, 16:12 BST
- Award evaluation window
- 18 Oct 2022 – …
- Authority reference
VEL-VCC- 45184- FTS notice number
2022/S 000-025967- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0335a5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Supplier must have Risk IOSH qualification. For daily dynamic risk assessments and management
Supplier must have Cyber Essentials plus or ISO27001 certification
Publisher note: NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=124800 (WA Ref:124800)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗
- Submission deadline
- 17 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 18 Oct 2022, 12:00 BST
Timeline
1 Aug 2022 → 18 Oct 2022 · 5 dates- Next notice expected1 Aug 2022, 00:00 BST
- Notice published15 Sept 2022, 16:12 BST
- Submission deadline17 Oct 2022, 12:00 BST
- Bids must remain valid until17 Oct 2022, 23:59 BST
- Bids opened18 Oct 2022, 12:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 15 Sept 2022- Published value updated to £650,00015 Sept 2022, 16:12 BSTwas £500,000
- Status changed to active15 Sept 2022, 16:12 BST
- Procurement method changed15 Sept 2022, 16:12 BST
- Deadline published: 17 Oct 2022, 12:00 BST15 Sept 2022, 16:12 BST
- Buyer details updated15 Sept 2022, 16:12 BST
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- Velindre University NHS TrustBeneficiary authority
- NHS Wales Shared Service PartnershipContracting authorityCentral purchasing bodyBody governed by public lawHealth
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria