Official UK procurement notice
The Planned Preventative Maintenance (PPM) and Emergency Repairs of Heating, Ventilation and Air Conditioning for All WMFS sites
Authority: West Midlands Fire and Rescue Authority (Police & fire)
What is being bought2 lots · detail below
Published requirement descriptionThe contract is to provide an effective planned preventative maintenance (PPM) programme and emergency repairs of Heating, Ventilation and Air Conditioning for the West Midlands Fire and Rescue Authority (WMFRA) for an initial period of two years plus options to extend by up to a further 2 years period with the successful Tenderer.
- Recurrence: 4 years
CPV: Central-heating boilers · Gas appliance maintenance services · Heating, ventilation and air-conditioning installation work · Heating-plant repair and maintenance work · Inspection of ventilation system · Repair and maintenance services · Repair and maintenance services of boilers · Repair and maintenance services of central heating · Water boilers
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£228,000 together) · same evaluation weights on every lotLot #1Heating and Hot waterAwardedPublished value£88,000
The contract is to provide an effective planned preventative maintenance (PPM) programme and emergency repairs of Heating systems across all WMFS sites.
Lot #2Air conditioning and Ventilation.AwardedPublished value£140,000
The contract is to provide an effective planned preventative maintenance (PPM) programme and emergency repairs of Air Conditioning and Ventilation around all WMFS sites.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Selection criteria as stated in the procurement documents
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 4 years
- First published
- 29 Jul 2024, 15:37 BST
- Last source update
- 23 Dec 2024, 13:52 GMT
- Award evaluation window
- 29 Aug 2024 – …
- Authority reference
C5671- FTS notice number
2024/S 000-041414- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-048595Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 29 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 29 Aug 2024, 12:00 BST
Timeline
29 Aug 2024 → 23 Dec 2024 · 3 dates- Submission deadline29 Aug 2024, 12:00 BST
- Bids opened29 Aug 2024, 12:00 BST
- Notice published23 Dec 2024, 13:52 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete23 Dec 2024, 13:52 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Heating and Hot water1 award | |||
| Midlands Counties Heating Services Ltd SME | £239,068 † | — | Awarded |
| Lot 2 · Air conditioning and Ventilation.1 award | |||
| Braywhite & CoSME | £270,987 † | — | Awarded |
Contracts
Heating and Hot water · Midlands Counties Heating Services Ltd SME
- Signed
- 23 Dec 2024
- Value
- £239,068
- Status
- active
Air conditioning and Ventilation · Braywhite & CoSME
- Signed
- 23 Dec 2024
- Value
- £270,987
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Heating and Hot water | 15bids · 15 electronic | 14 | — | — |
| 2 · Air conditioning and Ventilation. | 12bids · 12 electronic | 12 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
2 commercial parties on the notice- Braywhite & Co LtdAwarded supplier
- Midlands Counties Heating Services Ltd Awarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria