The North Wales Regional Education MIS Solution

CPV: Educational software development services · Software package and information systems

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Past planning notice

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

5 Jul 2021, 10:55 BST

Last source update

5 Jul 2021, 10:55 BST

Authority reference

Proc-20-133

FTS notice number

2021/S 000-015324

Classification (CPV)

Educational software development servicesSoftware package and information systems

Delivery area

Wales (UKL23)

Official registry OCID

ocds-h6vhtk-02c34f Find a Tender

Publisher note: The North Wales Regional MIS group, acting on behalf of the 6 North Wales Local Education Authorities, are seeking to engage with the market for a regional Education MIS solution. The regional group comprises of Wrexham, Denbighshire, Flintshire, Conwy, Ynys Môn and Gwynedd local Education Authorities. We are looking to engage the market for a software solution that would meet the following requirements: Software requirements Record information relating to Children, Young People and Parent/Carers including:- - Admissions - Attendance - Attainment - Early years - Exclusions - Free schools meals - School/childcare establishments - Transport - Supports integration or import of data from existing council and LA software systems particularly necessary for the purpose of inter authority Admission files - Is cloud hosted - Supports Integration or import / export of data from and to the LA's schools MIS, namely ESS SIMS - Ability to integrate securely with each individual authorities ‘customer account’ using Single Sign on Solution for customers such as SAML or oAUTH. - Integrates with Sharepoint - The ability to archive and delete for GDPR /Full compliance with GDPR requirements - Portal facility for parents/guardians to apply for school places, transport and FSM/Uniforms - Portal facility with schools (already detailed but also need it for reporting and dashboard functionality) - GIS Functionality of distance calculations within Mapping solution – for walking, driving and direct distances for Admissions and Transport calculations and ability to annually update/refresh maps - Ability to adapt portal to each LA’s specifications and branding requirements for seamless transition from LA public website to the application portals for Admissions, Transport and FSM – English and Welsh requirements. Additional learning needs - Ability for each authority to retain their own dataset but to be hosted together - Access to the system from various platforms in all six authorities - Ability to automatically transfer pupil data including attendance from Schools MIS Systems - Ability to automatically transfer pupil data to schools MIS System - Ability to identify conflicts in data between schools and LEA - Portal facility for parent/carers to apply for School places and Transport and amend their details. - Portal for schools/childcare providers to view data relating to their pupils - The facility to record multiple services providing support/interventions to young people. - Link to an appropriate mapping solution to view locations and routes on maps Within the software the following functionality is also required: - Fully bilingual - Accessible from a range of devices - Send alerts/emails to users - Facility for users to generate reports - Send emails/alerts to portal users - Full auditing facility - Import data in a range of formats - Export data in a range of formats - Automatically calculate distances using GIS - Automatically rank pupils in order of eligibility criteria for school places - Link seamlessly with other systems e.g. Social care systems if required - Test and Live environments - Automatically rank pupils by a range predetermined criteria - Ability to customise/adapt portal to each Authorities own specification - Ability to restrict grant access to data on a granular level - Import bilingual address files and validate addresses Please can you send an overview of your solution to Rachel Glynn, ICT Category Manager to the following email address: - [email protected] Can responses be sent by Monday 26th July 2021 (WA Ref:112048)

Submission deadline

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No document links were published on the notice.