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Published 6 Sept 2022, 11:33 BST

Official UK procurement notice

The Edge Schools' Federation Contract for Cleaning Services

Official notice

Authority: The Edge School's Federation (Education)

ServicesRestricted procedure
Sectors: Cleaning & Environmental Services (90) Delivery: West Midlands (UKG22)
Published estimate£103,230exc. VAT19.6% above published estimate
Submissions closed 10 Oct 2022awarded 10 Feb 2023
Awarded to BRITE START FM LIMITED

What is being bought

Published requirement description

To provide cleaning services to The Edge Schools' Federation, Much Wenlock SY6 7LH

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1The Edge Schools’ Federation is a federation of three small, village schools: Brockton…AwardedPublished value£103,230

The Edge Schools’ Federation is a federation of three small, village schools: Brockton Church of England Primary School, Church Preen Primary School and Wistanstow Church of England Primary School. The Schools are looking for a contractor to provide cleaning services of a regular and routine nature, together with more specific periodical cleaning outside of the term-time operation. The contract will be awarded for a period of 3 years, commencing from 1st April 2023 with the option to extend this for up to a further 2 years. This option will be measured against achievement of agreed Key Performance Indicators from day one of the contract.

Delivery: West Midlands · Shropshire and Staffordshire
Extensions: 60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)Second stage: 5–8 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (5)
  • Analysis of Staffing: 20%
  • Customer Care: 20%
  • Service Delivery: 20%
  • Added Value: 10%
  • Contract Financials: 30%
Published award criteria (5)
  • Analysis of Staffing: 20.00%
  • Customer Care: 20.00%
  • Service Delivery: 20.00%
  • Added Value: 10.00%
  • Contract Financials: 30.00%
Conditions of participation1
  • Suitability

    Tenderer must be established in the field and financially secure with a minimum of 3 years trading history and able to demonstrate suitable expertise for cleaning services within the Education sector.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Sept 2022, 11:33 BST
Last source update
10 Feb 2023, 13:06 GMT
Authority reference
CA11048 -
FTS notice number
2023/S 000-004179
Classification (CPV)
School cleaning services
Delivery area
West Midlands (UKG22)
Official registry OCID
ocds-h6vhtk-03661c Find a Tender
Contract terms
Performance terms

A statement of the tenderer's turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Abbreviated audited accounts for previous 3 years trading will be required.

How it was run

Official notice
Run through: MultiQuote · Who buys & how to bid on MultiQuote
Supplier login requiredLanguage: EN
Access & registration note: Free
Submission deadline
10 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

suppliers.multiquote.com ↗

Timeline

10 Oct 2022 → 10 Feb 2023 · 2 dates
  1. Submission deadline
    10 Oct 2022, 12:00 BST
  2. Notice published
    10 Feb 2023, 13:06 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Feb 2023, 13:06 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £123,4271 contract exc. VAT
Bids received 4
Contracts signed 1latest 10 Feb 2023
Awarded toValueDateStatus
BRITE START FM LIMITED£123,427 †—Awarded

Contracts

  • The Edge Schools' Federation Contract for Cleaning Services · BRITE START FM LIMITED

    Signed
    10 Feb 2023
    Value
    £123,427
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

The Edge School's Federation

Contracting authorityEducationBody governed by public lawEducation Church Preen, Much Wenlock, West Midlands, SY6 7LHContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • BRITE START FM LIMITEDAwarded supplier 36 Station Rd, Wem, SHREWSBURY, UK, SY4 5BHContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria