Find a TenderAwarded
Published 12 Dec 2023, 14:49 GMT

Official UK procurement notice

The Collegiate Trust Cleaning

Official notice

Authority: THE COLLEGIATE TRUST (Public body)

ServicesRestricted procedureSME suitable
Published estimate£2,750,000exc. VAT1.8% above published estimate
Submissions closed 16 Jan 2024awarded 19 Jul 2024
Awarded to Purgo Supply Services Limited

What is being bought

Published requirement description

The Collegiate Trust has 3 Secondary and 5 Primary schools between Purley and Crawley. The current cleaning contract is in the final year of operation and the Trust is required to tender the contract. The incumbent contractor is D Brice and Co Ltd in 6 schools, 2 are currently in house operations. The contract start date is the 1st of September 2024 and this will be for an initial three-year period. There is an option for both parties to extend the contract for a further two years subject to client satisfaction and client agreement on budgets and service levels.This contract will reward maximising cleaning productivity and controlling costs effectively through pro-active management and consistently high levels of tangible contract support. The two in-house operations require a positively managed, sympathetic and proactive TUPE process that supports the operatives throughout the transfer. The Trust and CCL expect the successful Contractor to guarantee their financial proposal.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1The Collegiate Trust is a family of schools that exists to improve education in…AwardedRenewalPublished value£2,750,000

The Collegiate Trust is a family of schools that exists to improve education in Croydon, Crawley and the surrounding areas for children and young people up to the age of 19.The Trust is tendering their cleaning services with a contract start date of 1st August 2024 and is for an initial three-year term ending on 31st July 2027. There is a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There is an option for a further two years of tenure beyond this date by mutual agreement and the extension is based on qualitative and financial performance.

Delivery: South East · The Collegiate TrustHonister HeightsPurleySurrey CR8 1EX
Extensions: The contract is for an initial three year term. There is an option to extend the contract for a further two years subject to mutual agreement, based on strong financial and qualitative performance by mutual agreement.Second stage: up to 4 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
12 Dec 2023, 14:49 GMT
Last source update
15 Oct 2024, 10:54 BST
Authority reference
CCL_021
FTS notice number
2024/S 000-033107
Classification (CPV)
School cleaning services
Delivery area
South East (UKJ26)
Official registry OCID
ocds-h6vhtk-0424f3 Find a Tender
Review and risk notes
Review procedure

4000/4000

How it was run

Official notice
Submission deadline
16 Jan 2024, 13:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

16 Jan 2024 → 15 Oct 2024 · 2 dates
  1. Submission deadline
    16 Jan 2024, 13:00 GMT
  2. Notice published
    15 Oct 2024, 10:54 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Oct 2024, 10:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,800,0001 contract exc. VAT
Bids received 42 from SMEs
Contracts signed 1latest 19 Jul 2024
Awarded toValueDateStatus
Purgo Supply Services LimitedCollegiate Trust Cleaning Tender£2,800,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic2——

Contracting authority & participating public bodies

The Collegiate Trust

Contracting authorityPublic bodyBody governed by public lawEducation Honister Heights, Purley, Surrey CR8 1EX, South East, CR8 1EXContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Cohesion Consulting LtdMediation body Royal Tunbridge WellsContact email, phone
  • The Cabinet OfficeReview body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.