Official UK procurement notice
The Chase School - Cleaning Services
Authority: THE CHASE SCHOOL (Education)·On behalf of: Minerva Procurement Consultancy Services Limited
What is being bought
Published requirement descriptionThe Chase School is currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 25 October 2026.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
Five members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.
- The authority expects to re-tender this requirement around 9 Jan 2028, 23:59 GMT.
- How the procedure runs: Preliminary Market Engagement No preliminary market engagement undertaken as requirements are simple, standard and in a mature supply market. Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, The Chase School discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that school is on one site it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 9 Jan 2028
- First published
- 9 Jan 2026, 09:33 GMT
- Last source update
- 10 Aug 2026, 11:35 BST
- Award evaluation window
- Submission end – 30 Jun 2026
- Authority reference
MPN-10343- FTS notice number
2026/S 000-001691- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060267Find a Tender
- How it runs
Preliminary Market Engagement
No preliminary market engagement undertaken as requirements are simple, standard and in a mature supply market.
Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, The Chase School discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that school is on one site it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
How it was run
Official notice- Requests to participate (first stage)
- 9 Feb 2026, 17:00 GMT
- Submission deadline
- 9 Feb 2026, 17:00 GMT
- Clarification deadline
- 22 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Full details of how to submit are contained within the documents accompanying this tender.
Timeline
9 Jan 2026 → 25 Oct 2026 · 8 dates- Tender notice published285 days ago9 Jan 2026, 09:33 GMT
- Clarification questions by272 days ago22 Jan 2026, 17:00 GMT
- Submission deadline254 days ago9 Feb 2026, 17:00 GMT
- Assessment summaries sent113 days ago30 Jun 2026, 00:00 BST
- Award decision expected by112 days ago30 Jun 2026, 23:59 BST
- Standstill ends103 days ago9 Jul 2026, 23:59 BST
- Latest notice published72 days ago10 Aug 2026, 11:35 BST
- Today21 Oct 2026
- Contract startsin 4 days25 Oct 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 9 Jan 2026- Tender notice published9 Jan 2026, 09:33 GMTUK4
- Contract award notice published30 Jun 2026, 17:03 BSTUK6
- Status changed to complete30 Jun 2026, 17:03 BST
- Contract details notice published10 Aug 2026, 11:35 BSTUK7
- Contract signature expected25 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ridge Crest Cleaning Limited25 Oct 2026 – 24 Oct 2029 · up to 24 Oct 2031Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. | £1,421,354 | 30 Jun 2026 | Awarded |
Contracts
The Chase School - Cleaning Services · Ridge Crest Cleaning Limited
- Signed
- 4 Aug 2026
- Value
- £1,421,354
- Period
- 25 Oct 2026 – 24 Oct 2029 · up to 24 Oct 2031 with extensions
- Status
- active
- Extensions
- The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each.
- Options
- The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy for The Chase School
Bidders & participating suppliers
1 commercial party on the notice- Ridge Crest Cleaning LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender