Official UK procurement notice
The Big Bahooey Festival - 2026-2028
Authority: Historic Royal Palaces (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement description3 year contract (events May 2026, May 2027, May 2028) with the option to extend 1 additional year (May 2029)
We are running a tender process with the intention of awarding a contract for the provision of a Festival Producer and are inviting suitably experienced / qualified organisations to tender.
Event Date: Late May Bank holiday - 2026, 2027, 2028 and possible extension for 2029.
HRP's requirements: Please refer to the Specification of Requirements for full details.
- How the procedure runs: Invitation to Tender (including Prequalifying Questions and Tender Questionnaire)
CPV: Cultural event organisation services · Event services · Festival organisation services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,020,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Proposal: 55%
- Commercial Response: 30%
- Social Value: 15%
Published award criteria (3)
- Commercial Response: 30%
- Technical Proposal: 55%
- Social Value: 15%
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 10 Jun 2025, 19:05 BST
- Last source update
- 17 Nov 2025, 16:28 GMT
- Award evaluation window
- Submission end – 30 Nov 2025
- Authority reference
HRP-7129- FTS notice number
2025/S 000-031378- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05464fFind a Tender
- How it runs
Invitation to Tender (including Prequalifying Questions and Tender Questionnaire)
How it was run
Official notice- Submission deadline
- 11 Jul 2025, 13:00 BST
- Clarification deadline
- 25 Jun 2025, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
10 Jun 2025 → 1 Jan 2026 · 8 dates- Tender notice published10 Jun 2025, 19:05 BST
- Clarification questions by25 Jun 2025, 18:00 BST
- Submission deadline11 Jul 2025, 13:00 BST
- Assessment summaries sent340 days ago17 Nov 2025
- Latest notice published339 days ago17 Nov 2025, 16:28 GMT
- Standstill ends330 days ago26 Nov 2025, 23:59 GMT
- Award decision expected by326 days ago30 Nov 2025, 23:59 GMT
- Contract starts295 days ago1 Jan 2026
Notice history
5 events · 2 releases on Find a Tender · since 10 Jun 2025- Tender notice published10 Jun 2025, 19:05 BSTUK4
- Contract award notice published17 Nov 2025, 16:28 GMTUK6
- Status changed to complete17 Nov 2025, 16:28 GMT
- Buyer details updated17 Nov 2025, 16:28 GMT
- Contract signature expected1 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cirque BijouSME1 Jan 2026 – 1 Jun 2028 · up to 1 Jun 2029Extensions: 3 year contract (events May 2026, May 2027, May 2028) with the option to extend 1 additional year (May 2029) | £1,020,000 | 4 Nov 2025standstill to 26 Nov 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 6 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- CIRQUE BIJOU LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender