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Published 19 Aug 2026, 09:40 BST

Official UK procurement notice

TfGM Bee Network Cycle Hub Access Control

Official notice

Authority: Transport for Greater Manchester (Public body)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Industrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: North West (UKD3)
Published estimate£525,000≈ £175k / year · £630,000 inc. VAT
Submissions closed 23 Sept 2026
Contract term 3 yrsends 15 Nov 2029 · up to 15 Nov 2031 with extensions · starts 16 Nov 2026

What is being bought

Published requirement description

TfGM is looking to establish a new contract for a single Tenderer to provide door access control hardware and software, along with accompanying support and to provide repairs / replacements to the full door unit (should replacement rather than repair be required).

There are 12 sites currently included within this contract. The sites are spread across the entirety of the Greater Manchester region.

The current door access equipment that is in place are the Netgenium AL370x IP controllers and HID readers; Tenderers are able to reuse this existing on-site equipment where appropriate, with any necessary upgrades OR Tenderers will need to replace some or all of the required equipment with hardware of their choice. Tenderers will need to consider which method drives efficiency/savings/best aligns with TfGM's requirements and/ or desired outcomes. From the start and during the contract term, the Tenderer will be responsible for any required updating or upgrading of the system that they employ.

The Tenderer must be able to provide BOTH of the services themselves or via a suitable subcontractor that they will manage and be responsible for during the contract term.

This is a 3+1+1 term contract, leading to a potential 5-year contract duration.

The new contract will mobilise in late 2026 / early 2027, when the current contract is due to expire. the new contract may comment scenarios document).

TfGM are looking for Tenderers that can provide the full service with value for money (with price being a 40% weighing on this tender).

  • Not divided into lots: TfGM considered breaking these requirements down into separate access software and physical access equipment, but our current dual-supplier architecture creates significant operational friction in fault-finding. Having to manually triage and involve the right supplier has caused documented delays in fault resolution. Aggregating these requirements into a single turnkey contract shifts this triage risk entirely to a single accountable supplier, thereby justifying the strict ≤ 2-hour emergency response SLA required to maintain network safety and facility availability for Bee Network customers.

CPV: Access control system · Installation of doors · Installation of doors and windows and related components · Windows, doors and related items

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£525,000
Contract period: 16 Nov 2026 – 15 Nov 2029 (3 yrs) · up to 15 Nov 2031 with extensionsValue: £525,000 exc. VAT · £630,000 inc. VAT
Delivery: North WestEligibility: SME eligible
Extensions: The right to add additional sites to the contract while the contract is valid for the same service. The right to directly award a new contract to the chosen Tenderer at the end of the final extension period for this same services. This will be enacted to allow for the continuation of the service providing the existing supplier has provided the required service to the required levels, during this contract period. TfGM reserves the right to use Schedule 5 paragraph 8 of Procurement Act 2023 to do this. · The initial contract term will be three years. TfGM reserves the right to extend the contract by up to two additional periods of one year each (3 + 1 + 1), subject to satisfactory performance, continued business need and ongoing value for money. Any extension will be at the sole discretion of TfGM and on the same terms and conditions as the original contract.
42961100 Access control system44221000 Windows, doors and related items45421100 Installation of doors and windows and related components45421131 Installation of doors

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (3)
  • Quality: 50%
  • Price and Commercial: 40%
  • Social Value: 10%
Published award criteria (3)
  • Quality: There are x5 quality questions covering all elements of the requirements.
  • Social Value: This element uses the Social Value Portal and the TOMs framework. Tenderers must use the Portal to complete this part of the tender.
  • Price and Commercial
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Aug 2026, 09:40 BST
Last source update
19 Aug 2026, 09:40 BST
Award evaluation window
Submission end – 21 Oct 2026
Authority reference
2026 / 197
FTS notice number
2026/S 000-078792
Latest notice
Tender notice (UK4)
Classification (CPV)
Access control systemInstallation of doorsInstallation of doors and windows and related componentsWindows, doors and related items
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-06e71e Find a Tender
Review and risk notes
Risks
  • Risk of legislative changes, regulatory changes or changes in law during the term of the contract
  • Risk of unforeseen changes to delivery/operational standards
  • Risk of changes in associated technology, IT solutions or systems
  • Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services
  • Risk of unforeseen circumstances that cause the value of the contract to increase or decrease (previous examples include BREXIT, war, pandemic and the cost-of-living crisis)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
23 Sept 2026, 15:00 BST
Clarification deadline
4 Sept 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

TfGM are using Pro-Contract / The Chest for the management of this procurement. This is where the tender documents will be held and where Tenderers must submit their bids.

The Pro-Contract ref number is DN826581 and this will open at 1pm on 19/08/2026.

Tenderers that express an interest will get access to the tender documents automatically. If interested Tenderers are not registered already on this e-sourcing portal, we recommend that they do so as soon as possible. Here is the link to register

procontract.due-north.com/Register ↗

Tenderers must also be registered on the Central Digital Platform (CDP) to bid for this opportunity. Details can be found on the Find a Tender service website.

Timeline

19 Aug 2026 → 16 Nov 2026 · 5 dates
  1. Tender notice published63 days ago
    19 Aug 2026, 09:40 BST
  2. Clarification questions by46 days ago
    4 Sept 2026, 17:00 BST
  3. Submission deadline28 days ago
    23 Sept 2026, 15:00 BST
  4. Today
    21 Oct 2026
  5. Award decision expected byin 1 day
    21 Oct 2026, 23:59 BST
  6. Contract startsin 26 days
    16 Nov 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    19 Aug 2026, 09:40 BST
    UK4

Contracting authority & participating public bodies

Transport for Greater Manchester

Contracting authorityPublic authority - sub-central government GB-PPON: PNJQ-2746-NWYT 2 Piccadilly Place, Manchester, North West, M1 3BGContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender