Official UK procurement notice
Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - RETENDER
Authority: East Riding of Yorkshire Council (Local council)
What is being bought
Published requirement descriptionThe East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times.
Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.
CPV: Emergency lighting equipment · Lighting systems · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£440,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- 1. Resources: 6%
- 2. Contract Management: 6%
- 3. Method Statement 1: 7.5%
- 4. Method Statement 2: 7.5%
- price: 70%
- 5. Waste/Carbon: 3%
Published award criteria (6)
- 1. Resources: 6%
- 2. Contract Management: 6%
- 3. Method Statement 1: 7.5%
- 4. Method Statement 2: 7.5%
- 5. Waste/Carbon: 3%
- Price: 70%
- Suitability
As stated in the procurement documents
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Dec 2024, 16:25 GMT
- Last source update
- 7 May 2025, 11:17 BST
- Award evaluation window
- 3 Feb 2025 – …
- Authority reference
55866a- FTS notice number
2025/S 000-019311- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c87eFind a Tender
- Performance terms
As stated in the procurement documents
How it was run
Official notice- Submission deadline
- 3 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 3 Feb 2025, 13:00 GMT
Timeline
3 Feb 2025 → 3 Jul 2025 · 4 dates- Submission deadline3 Feb 2025, 12:00 GMT
- Bids opened3 Feb 2025, 13:00 GMT
- Notice published7 May 2025, 11:17 BST
- Bids must remain valid until3 Jul 2025, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 7 May 2025- Status changed to complete7 May 2025, 11:17 BST
- Buyer details updated7 May 2025, 11:17 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Wally Mays (Contractors) Ltd | £440,000 † | — | Awarded |
Contracts
Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - RETENDER · Wally Mays (Contractors) Ltd
- Signed
- 7 May 2025
- Value
- £440,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Wally Mays (Contractors) LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria