Find a TenderAwarded
Published 24 Jul 2023, 11:24 BST

Official UK procurement notice

Tender for the Provision of Specialist Temporary Agency Early Years Practitioners

Official notice

Authority: THE UNIVERSITY OF BIRMINGHAM (Education)

ServicesOpen procedure
Published estimate£2,160,000≈ £540k / year
Submissions closed 30 Aug 2023awarded 13 Nov 2023
Awarded to Aspire People Limited +2 more3 awards
Contract term 4 yrsends 31 Oct 2027 · starts 1 Nov 2023

What is being bought

Published requirement description

The University wishes to establish a framework for the 'Provision of Specialist Temporary

Agency Early Years Practitioners' using the OPEN procurement procedure.

The University of Birmingham (UoB) has three-day nurseries; The Oaks, The Elms, and The

Maples Day Nurseries all of which are / have:

  • members of the National Day Nurseries Association (NDNA) - the national charity

representing children's day nurseries across the UK, which promotes quality in early years

care and education for the benefit of children, their families, and the local community.

  • All our staff members are paediatric first aid trained
  • Operation Encompass setting and NSPCC Graded Care Profile trained
  • Secure entry by fob only and 24-hour CCTV

We are dedicated to providing high quality childcare, which offers each individual child a

safe, secure, and caring environment. We provide a comprehensive range of stimulating and

purposeful opportunities and experiences that allows each child to explore and pursue their

own interests and goals to promote and enhance all aspects of their individual development.

Page 4 to 8

Our mission is to provide high quality, inclusive childcare and education for University of

Birmingham staff and students as well as parents in the local community. Our highly trained

team use their skills, warmth, and passion to apply the National Framework for early years

which are underpinned by our nursery values.

Our aim is to help your child develop physically, intellectually, socially, and emotionally

helping to prepare them for their future at school and beyond. We understand that each and

every child needs a happy, healthy environment for learning and playing and our day

nurseries are dedicated to helping parents provide just that. Children benefit immensely

from the rich, stimulating environment and the wealth of learning opportunities that are

available to them. The government's Early Years Foundation Stage (EYFS) is the framework

the nursery follows to provide that assurance.

The children are surrounded by their peers and dedicated practitioners to allow them to

develop at their own pace.

CPV: Special education services · Supply services of personnel including temporary staff

The lotProcurement structure

single lot · no lot value published
Lot #1The University wishes to establish a framework for the 'Provision of Specialist TemporaryAwarded 4 yrs

The University wishes to establish a framework for the 'Provision of Specialist Temporary

Agency Early Years Practitioners' using the OPEN procurement procedure.

The University wishes to establish a framework with up to five (5) providers for the 'Provision

of Specialist Temporary Agency Early Years Practitioners'.

Page 5 to 8

The annual procurement spend is in the region of up to £540,000 but there is no guarantee

that this level of spend during this new framework will be achieved.

The agency margin will be fixed for the duration of the contract, although statutory costs and

temporary worker hourly rates may be amended in line with government legislation.

The Framework Agreement will last for a period of up to but not exceeding four (4) years

(unless terminated under the Framework Agreement provisions).

The procurement will be structured as follows:

  • Specialist Temporary Agency Early Years Practitioners.

The Framework Agreement will be awarded to a maximum of five (5) agencies and the

allocation of shifts on the following basis:

  • The first ranked agency, in terms of MEAT will be provided with shift requirements for a twoweek period for 'Band 300 Nursery Practitioner requirements' and will have a period of oneweek to confirm whether or not that they can fulfil the request
  • Those shifts that have not been fulfilled will then be communicated to the other agencies

on the framework

  • Based on the first response received, those agencies that confirm that they can fulfil the

request will be awarded the assignment(s).

The specialist temporary agency job roles covered under this framework include but not

limited to.

  • Band 300 Nursery Practitioner Level 3 - Qualified
Contract period: 1 Nov 2023 – 31 Oct 2027 (4 yrs)
Delivery: West Midlands
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (4)
  • Technical: 45%
  • Terms and Conditions: 15%
  • price: 30%
  • Social Responsibility: 10%
Published award criteria (4)
  • Technical: 45
  • Social Responsibility: 10
  • Terms and Conditions: 15
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Jul 2023, 11:24 BST
Last source update
14 Nov 2023, 09:32 GMT
Award evaluation window
30 Aug 2023 – …
Authority reference
FRAM177/23a
FTS notice number
2023/S 000-033553
Classification (CPV)
Special education servicesSupply services of personnel including temporary staff
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-03e49d Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
30 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
30 Aug 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Aug 2023 → 14 Nov 2023 · 4 dates
  1. Submission deadline
    30 Aug 2023, 12:00 BST
  2. Bids opened
    30 Aug 2023, 12:01 BST
  3. Contract starts
    1 Nov 2023
  4. Notice published
    14 Nov 2023, 09:32 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Nov 2023, 09:32 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value Not summedeach provider’s award repeats the list or panel total
Bids received 3
Contracts signed 3latest 13 Nov 2023
Awarded toValueDateStatus
Aspire People Limited£900,000 †—Awarded
HAYS SPECIALIST RECRUITMENT LIMITED£900,000 †—Awarded
HUMLY MIDLANDS LTD£900,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

THE UNIVERSITY OF BIRMINGHAM

Contracting authorityEducationBody governed by public lawEducation GB-COH: RC000645 Edgbaston, BIRMINGHAM, West Midlands, B152TTContact name, email Published organisation website ↗

Dispute resolution & review bodies

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.