Find a TenderAwardedContract details notice

Published 11 Jul 2025, 14:30 BST

Official UK procurement notice

Tender for the provision of 'Object Conversations', a creative media and community engagement project

Official notice

Authority: Herefordshire Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Recreational, cultural and sporting services (92) Delivery: West Midlands (UKG11)

Published estimate£40,000≈ £32k / year · £40,000 inc. VAT7.3% below published estimate

Submissions closed 8 Aug 2025awarded 4 Sept 2025

Awarded to EDIS MEDIA LTD

Contract term 1 yr 3 moends 10 Dec 2026 · starts 15 Sept 2025

What is being bought

Published requirement description

Herefordshire Council is seeking to appoint a service provider to deliver Object

Conversations, a creative media and community engagement project forming part of the

redevelopment of Hereford Museum and Art Gallery. The project is part of a wider

National Lottery Heritage Fund-supported programme to create inclusive and accessible

interpretation that complements the new permanent displays.

The provider will deliver facilitated engagement, training and media production resulting in

a minimum of 30 co-produced short audio or film pieces (30 seconds to 1 minute each)

that will be used in gallery interactives and digital labels

CPV: Motion picture and video production services

The lotProcurement structure

single lot · value published

Lot #1Awarded 1 yr 3 moSMEVCSEPublished value£40,000

Contract period: 15 Sept 2025 – 10 Dec 2026 (1 yr 3 mo)Value: £40,000 exc. VAT · £40,000 inc. VAT

Delivery: West MidlandsEligibility: SME eligibleVCSE eligible

92111000 Motion picture and video production services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Quality element 68% Social Value 12% Price 20%

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 11 Jul 2025, 14:30 BST
Last source update: 22 Sept 2025, 16:29 BST
FTS notice number: 2025/S 000-039319
Latest notice: Contract details notice (UK7)
Classification (CPV): Motion picture and video production services
Delivery area: West Midlands (UKG11)
Official registry OCID: ocds-h6vhtk-055dbd Find a Tender

How it was run

Official notice

Submission deadline: 8 Aug 2025, 12:00 BST
Clarification deadline: 1 Aug 2025, 12:00 BST
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Please visit the electronic portal www.supplyingthesouthwest.org.uk ↗ to access the tender and specification documents for this project.

You will need to register on the portal and register your interest in the project order to access the documents.

For audit purposes all communication, clarifications and tender responses must be carried out via the electronic portal.

Timeline

11 Jul 2025 → 22 Sept 2025 · 5 dates

Tender notice published
11 Jul 2025, 14:30 BST
Clarification questions by
1 Aug 2025, 12:00 BST
Submission deadline
8 Aug 2025, 12:00 BST
Contract starts
15 Sept 2025, 00:00 BST
Latest notice published399 days ago
22 Sept 2025, 16:29 BST

Notice history

5 events · 3 releases on Find a Tender · since 11 Jul 2025

Tender notice published
11 Jul 2025, 14:30 BST
UK4
Contract award notice published
22 Sept 2025, 14:43 BST
UK6
Status changed to complete
22 Sept 2025, 14:43 BST
Contract details notice published
22 Sept 2025, 16:29 BST
UK7
Contract signature expected
22 Sept 2025, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £37,1001 award inc. VAT; no net value published

Bids received 1010 from SMEs

Contracts signed 1latest 22 Sept 2025

Awarded to	Value	Date	Status
EDIS MEDIA LTD22 Sept 2025 – 31 Dec 2026	£37,100 inc. VAT	4 Sept 2025	Awarded

Contracts

Contract 1 · EDIS MEDIA LTD
Signed
22 Sept 2025
Value
£37,100 inc. VAT
Period
22 Sept 2025 – 31 Dec 2026
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
10final-stage tenders · 12 at stage one	10	0	—

Contracting authority & participating public bodies

Herefordshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDTG-2978-LHCN Herefordshire Council, Plough Lane, Hereford, West Midlands, HR4 0LEContact email

Bidders & participating suppliers

1 commercial party on the notice

EDIS MEDIA LTDAwarded supplierGB-COH: 16136909GB-PPON: PGRM-8763-QMCX 9 Flexford Close, Chandler's Ford, EASTLEIGH, South East, SO53 5RYContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specificationstenderBidding documents and specificationsPlease visit the electronic portal www.supplyingthesouthwest.org.uk to access the tender and specification documents for this project. You will need to register on the portal and register your interest in the project order to access the documents. For audit purposes all communica…

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender22 Sept 2025, 16:29 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender22 Sept 2025, 14:43 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Jul 2025, 14:30 BST