Official UK procurement notice
Tender for the Management of the Cleaning Services at Hamstead Hall Academy Trust
Authority: RED BOX CONSULTANCY SERVICES LIMITED·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe key aims of the tender are to:
Provide a high standard of cleaning
Deliver the cleaning services with consistency - good quality assurance systems in place
Good communication at local and operations manager level with the School - two-way
communication
Daily interaction with the School representative at each site
Develop an effective method of handing over any special needs and comments on a daily
basis
Cleaners to work the hours that best suit the needs of the School and maximise the work
completed
Training and development of the teams at the School
The Service comprises:
The cleaning service to all buildings as described within the attached schedule of areas.
Additional cleaning services to cover the use of the buildings outside normal operating
hours.
CPV: School cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1All of the tenders will be subject to a detailed evaluation process which will be…AwardedRenewal
All of the tenders will be subject to a detailed evaluation process which will be based on an
appropriate balance between sound commercial principles, technical expertise and a firm
commitment to meeting all of the School's requirements.
The Evaluation Matrix below details the requirements of this tender including weighting. The
School shall be under no obligation to accept the lowest of any tender prices submitted
hereunder.
ELEMENT
Commercial
Cleaning Financial response
Financial Narrative
Quality
Company Information
Vision for the Performance of Works - Cleaning
Holiday Cleaning
Health, Safety and Environmental Management
Quality Assurance
TUPE
Labour transition
Continuity of Service
Monitoring of Hours
Human Resources Policy
Management Support
Documentation
Mobilisation
Innovation and AI
References
Contract Start Date - 23rd October 2023
Specification for usual School areas e.g., classroom and offices are included in the
document. We have therefore detailed additional areas or specific details for sites below
which fall out of these particulars or have specific requirements or timings.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price is not the only award criterion and all criteria are stated only in the procurement documents: na
- Price is not the only award criterion and all criteria are stated only in the procurement documents: na
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Jul 2023, 10:56 BST
- Last source update
- 26 Sept 2023, 11:13 BST
- Award evaluation window
- 18 Aug 2023 – …
- Authority reference
Notice reference: 2023/S 000-020452- FTS notice number
2023/S 000-028322- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e273Find a Tender
Publisher note: Documents for this tender should be requested via email from [email protected] These are not available on the website.
How it was run
Official notice- Submission deadline
- 18 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 18 Aug 2023, 12:01 BST
Timeline
18 Aug 2023 → 26 Sept 2023 · 3 dates- Submission deadline18 Aug 2023, 12:00 BST
- Bids opened18 Aug 2023, 12:01 BST
- Notice published26 Sept 2023, 11:13 BST
Notice history
2 events · 2 releases on Find a Tender · since 26 Sept 2023- Status changed to complete26 Sept 2023, 11:13 BST
- Buyer details updated26 Sept 2023, 11:13 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pendergate Ltd t/a Kindred | £336,000 † | — | Awarded |
Contracts
Contract 028322-2023-1 · Pendergate Ltd t/a Kindred
- Signed
- 18 Sept 2023
- Value
- £336,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| All of the tenders will be subject to a detailed evaluation process which will be… | 9bids | — | — | — |
| Whole notice | — | — | — | £245,236 – £550,471 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Management of Cleaning Service - Hamstead Hall Academy TrustContracting authorityBody governed by public lawEducation
Dispute resolution & review bodies
- Red Box Consultancy Services LtdReview body
Bidders & participating suppliers
1 commercial party on the notice- Pendergate Limited T/A KindredAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.