Official UK procurement notice
Provision of a new Direct Routing Telephone System
Authority: Grwp Cynefin (Public body)
What is being bought
Published requirement descriptionMae Grŵp Cynefin ar hyn o bryd yn gwahodd tendrau ar gyfer system ffôn llwybro uniongyrchol newydd, gan gynnwys darpariaeth ar gyfer cefnogaeth 3 blynedd. Grŵp Cynefin is currently inviting tenders for a new direct routing telephone system, including a provision for 3 year support.
CPV: Telecommunications services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£40,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 50%
- Cost: 50%
Published award criteria (2)
- Cost: Cost of licencing and ongoing annual maintenance
- Quality: Quality method statements as outlined in the tender documentation.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Apr 2025, 14:22 BST
- Last source update
- 14 Aug 2025, 12:10 BST
- Authority reference
GC-0408- FTS notice number
2025/S 000-013988- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ffb7Find a Tender
How it was run
Official notice- Submission deadline
- 21 Apr 2025, 17:00 BST
- Clarification deadline
- 18 Apr 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Please visit in-tendhost.co.uk/grwpcynefin ↗ to register/login then search for the tender reference: GC-0408.
Timeline
9 Apr 2025 → 14 Aug 2025 · 5 dates- Tender notice published9 Apr 2025, 14:22 BST
- Clarification questions by18 Apr 2025, 17:00 BST
- Submission deadline21 Apr 2025, 17:00 BST
- Contract starts1 May 2025, 00:00 BST
- Latest notice published14 Aug 2025, 12:10 BST
Notice history
3 events · 2 releases on Find a Tender · since 9 Apr 2025- Tender notice published9 Apr 2025, 14:22 BSTUK4
- Contract details notice published14 Aug 2025, 12:10 BSTUK7
- Status changed to complete14 Aug 2025, 12:10 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gradwell Communications LtdSME | — | — | Awarded |
Contracts
Telecom System · Gradwell Communications LtdSME
- Signed
- 23 Jun 2025
- Value
- £72,792
- Period
- 1 Oct 2025 – 30 Sept 2028
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Gradwell Communications LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please visit the above link to access the tender documentation.
- Technical specifications Please visit the above link to access the technical specification.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender