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Published 1 Aug 2023, 14:44 BST

Official UK procurement notice

Technology solution to support the management of Land and Property and Public Protection Services

Official notice

Authority: London Borough of Merton (Local council)

GoodsOpen procedureSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: London (UKI)
Awarded value£1,053,750published contract · exc. VAT
Submissions closed 19 Sept 2023awarded 15 Mar 2024
Awarded to IDOX Group

What is being bought

Published requirement description

The London Borough of Merton has tenders awarded to a ‘technology platform to

manage Land and Property services including Building Control, Development Control

(Planning) and Local Land Charges. A new solution will replace the current legacy system to

enhance service delivery. A cloud hosted, modern and configurable single web-based solution is required to support the management of the Council’s Land and Property services including Building Control,

Development Control (Planning) and Local Land Charges as well as Public Protection

Services which include Regulatory Services (serving Merton, Richmond and Wandsworth

Councils), Environmental Health Housing (Housing Enforcement) and Safer Merton.

This system will enable the business to continue to meet its statutory duties and support day

to day activities. A modernised system will improve business processes, provide mobile

working, and therefore lead to efficiencies. The system provides a fully integrated Solution that

supports channel shift, self-service and improved customer journeys. Thereby; removing the

necessity for back-office staff to manually enter data, reduce failure and enquiry demand.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: London
Variant bids: not allowed
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 37%Price: 63%Social value: 5%
Published sub-criteria (4)
  • Scored Technical Capability evaluations: 37%
  • Price: 50%
  • Demonstration: 13%
  • Social Value: 5%
Published award criteria (4)
  • Price: 50
  • Scored Technical Capability evaluations: 37
  • Demonstration: 13
  • Social Value: 5
What this means for your bid
  • Price carries 63 of 105 points: a 10% discount moves about 6.3 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
1 Aug 2023, 14:44 BST
Last source update
20 Mar 2024, 11:48 GMT
Award evaluation window
19 Sept 2023 – …
Authority reference
DN680750
FTS notice number
2024/S 000-008983
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-03ec18 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

19 Sept 2023 → 20 Mar 2024 · 3 dates
  1. Submission deadline
    19 Sept 2023, 12:00 BST
  2. Bids opened
    19 Sept 2023, 12:00 BST
  3. Notice published
    20 Mar 2024, 11:48 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Mar 2024, 11:48 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,053,7501 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 15 Mar 2024
Awarded toValueDateStatus
IDOX GroupSME£1,053,750 †—Awarded

Contracts

  • Contract 008983-2024-DN680750-1 · IDOX GroupSME

    Signed
    15 Mar 2024
    Value
    £1,053,750
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

London Borough of Merton

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, London Rd, Morden, London, SM4 5DXContact email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Idox PLCAwarded supplier Unit 5, 8 Forsyth Road, Woking,, London, Surrey

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.