Find a TenderClosed
Published 17 Jun 2024, 16:08 BST

Official UK procurement notice

Technical services to print and post remittance advice

Official notice

Authority: Ingeus

ServicesOpen procedure
Budget not disclosedValue not published
Submissions closed 24 Jun 2024

What is being bought

Published requirement description

This service is to secure a technical partner to print and post expenses remittance advice to customers.

  • The service must have the ability to specify the class and type of postage to be used.
  • The service must allow Ingeus to define and design the template to be used for the letter.
  • All data must be processed within the United Kingdom and adequate technical safeguards in place to secure the data.

Ingeus will output a CSV each day of about 300 - 400 rows to be used to generate remittance notices for expenses claims we have paid. This will be manually uploaded to the Service.

The CSV will contain the name, address and value paid which needs to be merged into a standard template and then mailed.

Reports need to be provided of mail sent, failed mail etc.

Approximately 100-300 per business day, which equates to 26,000-78,000 per annum

CPV: Printing and distribution services

The lotProcurement structure

single lot · no lot value published
Lot #1Follow the instructions given in the description or the more information section

Follow the instructions given in the description or the more information section. Additional information: Part 1 - Partner Network Registration:

Please ensure you register your organisation on out Partner Network which can be found by visiting: ingeus.co.uk/for-partners ↗. Please click the 'Join Partner Network' button to start your registration.

The registrations process is 2 stages, please ensure you complete both stages to ensure you proposal can be considered.

Proposals received without a registration on the Partner Network will not be assessed.

Part 2 - Proposal

If you feel your organisation can deliver and meet the above expectations, we are keen to hear from you and invite you to submit a costed proposal by 24 June 2024 to [email protected]

Please provide an overview of the service and technical solution, along with a price per unit for 1st class, and 2nd class post. Detail any other costs (if any).

Set out any dependencies or constraints e.g. file format etc.

Provide details of at least 2 other customers with similar volume requirements that we may contact for references ]

Your completed proposal will be assessed, with shortlisted organisations then being approached to discuss your submission and delivery proposal in further detail by a member of the Ingeus UK team.

We aim to finalise the selection process by the end of July 2024 but reserve the right to conclude the process sooner if a suitable proposal is approved.

Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
17 Jun 2024, 16:08 BST
Last source update
17 Jun 2024, 16:08 BST
Award evaluation window
25 Jun 2024 – …
FTS notice number
2024/S 000-018661
Classification (CPV)
Printing and distribution services
Delivery area
East of England (UKH)London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-04708c Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
24 Jun 2024, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
25 Jun 2024, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Jun 2024 → 25 Jun 2024 · 3 dates
  1. Notice published
    17 Jun 2024, 16:08 BST
  2. Submission deadline
    24 Jun 2024, 17:00 BST
  3. Bids opened
    25 Jun 2024, 17:00 BST

Contracting authority & participating public bodies

Ingeus

Contracting authorityPrivateHealth GB-COH: 04320853 66-68 East Smithfield, Royal Pharmaceutical Building, London, London, E1W 1AWContact name, email Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.