Official UK procurement notice
TD2289 - Electrical Maintenance Services
Authority: Derby City Council (Local council)
What is being bought
Published requirement descriptionDerby City Council (the Council) is undertaking this procurement to establish a contract for electrical reactive maintenance services.
The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Procurement Act 2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".)
The initial contract period is two (2) years; the contract is estimated to commence 30th January 2026 and expire 29th January 2028.
There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years.
Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline to submit clarification questions is 12:00 Friday 19th September 2025.
The deadline for returns is 12:00 on Wednesday 8th October 2025.
Documents are available at www.eastmidstenders.org ↗
Please search for TD2289 or DN789442.
Please note: we will only accept expressions of interest through the e-tendering system.
Local Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased service demand or the need to extend provision to new areas or client groups.
As set out in the Scope, bidders should note that the total costs estimated contract value as stated in the Contract Notice is £580,000, comprises of two components:
i) The core contract value, estimated at £580,000, based on known current service requirements
ii) An additional estimated value of £1,160,000 to reflect potential future changes in service scope or volume linked to LGR.
Further details on the LGR can be found by accessing this link: www.gov.uk/government/collectio… ↗ and www.derby.gov.uk ↗
CPV: Repair and maintenance services of electrical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£580,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality / Price: Bidders must complete and pass the Selection Questionnaire (SQ) on-line. The award criteria, which will be used to evaluate bids and select a successful Bidder will be based on a combination of quality and financial criteria as set out below: • Price - 40 • Quality - 60 Further information can be found in the Part 1 Process Overview on https://www.eastmidstenders.org/
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Sept 2025, 09:49 BST
- Last source update
- 20 Jan 2026, 14:58 GMT
- Award evaluation window
- Submission end – 10 Nov 2025
- Authority reference
TD2289- FTS notice number
2025/S 000-054137- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0594a5Find a Tender
How it was run
Official notice- Submission deadline
- 8 Oct 2025, 12:00 BST
- Clarification deadline
- 19 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline to submit clarification questions is 12:00 Friday 19th September 2025.
The deadline for returns is 12:00 on Wednesday 8th October 2025.
Documents are available at www.eastmidstenders.org ↗
Please search for TD2289 or DN789442.
Please note: we will only accept expressions of interest through the e-tendering system.
Timeline
5 Sept 2025 → 30 Jan 2026 · 8 dates- Tender notice published5 Sept 2025, 09:49 BST
- Clarification questions by19 Sept 2025, 12:00 BST
- Submission deadline383 days ago8 Oct 2025, 12:00 BST
- Award decision expected by350 days ago10 Nov 2025, 23:59 GMT
- Assessment summaries sent333 days ago28 Nov 2025
- Standstill ends320 days ago10 Dec 2025, 23:59 GMT
- Latest notice published279 days ago20 Jan 2026, 14:58 GMT
- Contract starts270 days ago30 Jan 2026
Notice history
6 events · 4 releases on Find a Tender · since 5 Sept 2025- Tender notice published5 Sept 2025, 09:49 BSTUK4
- Tender notice published8 Sept 2025, 09:06 BSTUK4
- Contract award notice published28 Nov 2025, 13:49 GMTUK6
- Status changed to complete28 Nov 2025, 13:49 GMT
- Contract signature expected16 Jan 2026, 23:59 GMTscheduled
- Contract details notice published20 Jan 2026, 14:58 GMTUK7
Published amendments (1)
Links for LGR information
Routine re-releases (4)
- 2025-09: 1 release · 5 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Europa Electrical LtdSME30 Jan 2026 – 29 Jan 2028 · up to 30 Jan 2031Extensions: There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs | £580,000 | 26 Nov 2025 | Awarded |
Contracts
TD2289 - Electrical Maintenance Services · Europa Electrical LtdSME
- Signed
- 8 Jan 2026
- Value
- £580,000
- Period
- 30 Jan 2026 – 29 Jan 2028 · up to 30 Jan 2031 with extensions
- Status
- active
- Extensions
- The initial contract period is two (2) years; the contract is estimated to commence 30th January 2026 and expire 29th January 2028. There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years.
No agreed KPIs: Contract value is not above £5 million
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders · 11 at stage one | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- EUROPA ELECTRICAL LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender