Official UK procurement notice
TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services
Authority: Derby City Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionDerby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services.
The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.
The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments.
CPV: Business services: law, marketing, consulting, recruitment, printing and security · Electoral forms
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£272,500
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 9 Jan 2025, 15:04 GMT
- Last source update
- 16 Apr 2025, 16:28 BST
- Award evaluation window
- 11 Feb 2025 – …
- Authority reference
TD2206- FTS notice number
2025/S 000-015666- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04cea7Find a Tender
- Review procedure
Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.
Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
How it was run
Official notice- Submission deadline
- 10 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 11 Feb 2025, 09:00 GMT
Timeline
10 Feb 2025 → 16 Apr 2025 · 4 dates- Submission deadline10 Feb 2025, 12:00 GMT
- Bids opened11 Feb 2025, 09:00 GMT
- Contract starts1 Apr 2025, 00:00 BST
- Notice published16 Apr 2025, 16:28 BST
Notice history
2 events · 2 releases on Find a Tender · since 16 Apr 2025- Status changed to complete16 Apr 2025, 16:28 BST
- Buyer details updated16 Apr 2025, 16:28 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Print Image Network Ltd | £272,500 † | — | Awarded |
Contracts
TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services · Print Image Network Ltd
- Signed
- 11 Mar 2025
- Value
- £272,500
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- PRINT IMAGE NETWORK LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria