TD2194- Extension to Managed Services for Temporary Agency Resources

{
  "id": "032596-2024",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2024-10-10T12:44:54+01:00",
  "ocid": "ocds-h6vhtk-04a325",
  "buyer": {
    "id": "GB-FTS-90447",
    "name": "DERBY CITY COUNCIL"
  },
  "awards": [
    {
      "id": "032596-2024-TD2194-1",
      "title": "Extension to Managed Services for Temporary Agency Resources",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02227962",
          "name": "Matrix SCM Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "TD2194",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "3 months with the option to extend for a further 2 months in monthly increments.\nThe further extension will run from January 2025 until 30th March 2025 with the option to extend until May 2025 in monthly increments."
        },
        "hasOptions": true,
        "description": "VEAT Notice for the contract extension of the Council's existing contract for Managed Services for Temporary Agency Resources with Matrix SCM Ltd to allow sufficient time for a procurement process to take place and to cover a potential implementation period.\nDerby City Council requires the full range of services which includes:\n•\tExtra reporting - quarterly reports to include list of workers not meeting minimum pre-employment checks and details of their current assignment, if working at the Council.\n•\tPre-employment checks to include full referencing for two (2) years; five (5) years for Warner assignments (see 1.8 for further details). \n•\tIn addition to the checks as outlined at clauses 2.4.40 to 2.4.53 (vetting and compliance) in the overarching framework specification, Derby City Council requires a full Pre-Employment Health Declaration to be completed for all candidates. A copy of this declaration will be provided to the Managed Service Provider during the contract initiation phase.\n•\tRetrospective employment checks to ensure compliance with legislation is maintained and council checking processes are undertaken and completed.\n•\tProcess to ensure timely housekeeping of current users of the system, to ensure leavers who had access to the system are removed.\n•\tContinued use and access as required of on-site office for the supply of workers for grounds maintenance, street cleansing, markets and refuse collection, as currently provided separately\n•\tIdentifying the way forward for the Council to reduce agency spend in the following years\n•\tIdentifying the best approach for the council regarding the requirements of the Agency Workers Directive\n•\tWorking with the on-site supplier of Grounds Maintenance, Street Cleansing, Refuse and Markets workers. The on-site provider will supply required staffing but all orders/placements, timesheets and invoices will still be processed through the suppliers interface as per standard processes",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Derby City"
        },
        "deliveryAddresses": [
          {
            "region": "UKF11"
          }
        ]
      }
    ],
    "title": "TD2194- Extension to Managed Services for Temporary Agency Resources",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Further extension to the council's original contract to allow a new procurement process to take place and to facilitate any potential implementation period. Ordering temporary agency workers through a web-based application and, when required, by telephone, with the web-based application used to manage the transactional processes associated with acquiring temporary and interim staff, inclusive of ordering, time-sheeting, and invoicing to create a fully auditable, reportable trail.",
    "reviewDetails": "The Council observed a 10 day standstill period which ended on the 7th October 2024.",
    "classification": {
      "id": "79620000",
      "scheme": "CPV",
      "description": "Supply services of personnel including temporary staff"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "There are allowances under the regulations to award a contract to a single supplier in cases where competition is absent for technical reasons . regulation 32. 2. . b. ii. ; or for. reasons connected with the protection of exclusive rights, including intellectual. property rights . regulation 32. 2. b. iii.\nThe council have been exploring various models and procurement routes for the next process and have conducted some market engagement. This process has taken a bit longer than expected and therefore the Council needs to extend the current contract to ensure there is sufficient provision available whilst the procurement takes place and also to cover a possible implementation period. All current terms and conditions of the contract would remain unchanged meaning a seamless continuation of service to the Council.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-90447",
      "name": "DERBY CITY COUNCIL",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF11",
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "countryName": "United Kingdom",
        "streetAddress": "Corporation Street"
      },
      "details": {
        "url": "https://www.derby.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "DERBY CITY COUNCIL",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      }
    },
    {
      "id": "GB-COH-02227962",
      "name": "Matrix SCM Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Knowlhill",
        "postalCode": "MK5 8HJ",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "02227962",
        "scheme": "GB-COH",
        "legalName": "Matrix SCM Ltd"
      }
    },
    {
      "id": "GB-FTS-14856",
      "name": "Derby City Council",
      "roles": [
        "reviewBody",
        "mediationBody",
        "reviewContactPoint"
      ],
      "address": {
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Derby City Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "032596-2024-TD2194-1",
      "title": "Extension to Managed Services for Temporary Agency Resources",
      "value": {
        "amount": 2200000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "032596-2024-TD2194-1",
      "dateSigned": "2024-10-08T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}

{
  "id": "030782-2024",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2024-09-26T13:04:11+01:00",
  "ocid": "ocds-h6vhtk-04a325",
  "buyer": {
    "id": "GB-FTS-90447",
    "name": "DERBY CITY COUNCIL"
  },
  "awards": [
    {
      "id": "030782-2024-TD2194-1",
      "title": "Extension to Managed Services for Temporary Agency Resources",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02227962",
          "name": "Matrix SCM Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "TD2194",
    "lots": [
      {
        "id": "1",
        "options": {
          "description": "3 months with the option to extend for a further 2 months in monthly increments. \nThe further extension will run from January 2025 until 30th March 2025 with the option to extend until May 2025 in monthly increments."
        },
        "hasOptions": true,
        "description": "VEAT Notice for the contract extension of the Council's existing contract for Managed Services for Temporary Agency Resources with Matrix SCM Ltd to allow sufficient time for a procurement process to take place and to cover a potential implementation period. \nDerby City Council requires the full range of services which includes: \n•\tExtra reporting - quarterly reports to include list of workers not meeting minimum pre-employment checks and details of their current assignment, if working at the Council. \n•\tPre-employment checks to include full referencing for two (2) years; five (5) years for Warner assignments \n•\tIn addition to the checks as outlined at clauses 2.4.40 to 2.4.53 (vetting and compliance) in the overarching framework specification, Derby City Council requires a full Pre-Employment Health Declaration to be completed for all candidates. A copy of this declaration will be provided to the Managed Service Provider during the contract initiation phase. \n•\tRetrospective employment checks to ensure compliance with legislation is maintained and council checking processes are undertaken and completed. \n•\tProcess to ensure timely housekeeping of current users of the system, to ensure leavers who had access to the system are removed. \n•\tContinued use and access as required of on-site office for the supply of workers for grounds maintenance, street cleansing, markets and refuse collection, as currently provided separately \n•\tIdentifying the way forward for the Council to reduce agency spend in the following years \n•\tIdentifying the best approach for the council regarding the requirements of the Agency Workers Directive \nWorking with the on-site supplier of Grounds Maintenance, Street Cleansing, Refuse and Markets workers. The on-site provider will supply required staffing but all orders/placements, timesheets and invoices will still be processed through the suppliers interface as per standard processes Additional information: Award of a contract without prior publication of a call for competition in OJEU as the procurement falls outside the scope of application of the directive. The Council will observe a 10-day standstill period."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF11"
          }
        ]
      }
    ],
    "title": "TD2194- Extension to Managed Services for Temporary Agency Resources",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Further extension to the council's original contract to allow a new procurement process to take place and to facilitate any potential implementation period. Ordering temporary agency workers through a web-based application and, when required, by telephone, with the web-based application used to manage the transactional processes associated with acquiring temporary and interim staff, inclusive of ordering, time-sheeting, and invoicing to create a fully auditable, reportable trail.",
    "reviewDetails": "The Council will observe a 10 day standstill period.",
    "classification": {
      "id": "79620000",
      "scheme": "CPV",
      "description": "Supply services of personnel including temporary staff"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "There are allowances under the regulations to award a contract to a single supplier in cases where competition is absent for technical reasons . regulation 32. 2. . b. ii. ; or for. reasons connected with the protection of exclusive rights, including intellectual. property rights . regulation 32. 2. b. iii. \nThe council have been exploring various models and procurement routes for the next process and have conducted some market engagement. This process has taken a bit longer than expected and therefore the Council needs to extend the current contract to ensure there is sufficient provision available whilst the procurement takes place and also to cover a possible implementation period. All current terms and conditions of the contract would remain unchanged meaning a seamless continuation of service to the Council.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-90447",
      "name": "DERBY CITY COUNCIL",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF11",
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "countryName": "United Kingdom",
        "streetAddress": "Corporation Street"
      },
      "details": {
        "url": "https://www.derby.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "DERBY CITY COUNCIL",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk",
        "telephone": "+44 1332640768"
      }
    },
    {
      "id": "GB-COH-02227962",
      "name": "Matrix SCM Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF11",
        "locality": "Knowlhill",
        "postalCode": "MK5 8HJ",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "02227962",
        "scheme": "GB-COH",
        "legalName": "Matrix SCM Ltd"
      }
    },
    {
      "id": "GB-FTS-14856",
      "name": "Derby City Council",
      "roles": [
        "reviewBody",
        "mediationBody",
        "reviewContactPoint"
      ],
      "address": {
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Derby City Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "030782-2024-TD2194-1",
      "title": "Extension to Managed Services for Temporary Agency Resources",
      "value": {
        "amount": 2200000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "030782-2024-TD2194-1",
      "dateSigned": "2024-09-23T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}