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Published 20 Sept 2024, 08:48 BST

Official UK procurement notice

TD2166 - Measured term contract for Hard Landscape Maintenance and Minor Works on Parks and Play Areas

Official notice

Authority: Derby City Council (Local council)·Consortium: 2 public authorities

WorksOpen procedure
Sectors: Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: UKEast Midlands (UKF11)
Published estimate£500,000≈ £167k / year
Submissions closed 21 Oct 2024awarded 28 Nov 2024
Awarded to ATLOW CONTRACTING LIMITED
Contract term 3 yrsends 22 Dec 2027 · extension options published · starts 23 Dec 2024

What is being bought

Published requirement description

Derby City Council (the Council) is undertaking this procurement to establish a measured term contract for hard landscape maintenance and minor works on parks and play areas. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.

The initial contract period is 3 years. There will be an option to extend the contract for 2 years in annual increments.

There is a maximum budget of £500,000 for the full five years.

CPV: Landscaping work · Landscaping work for green areas · Landscaping work for parks · Landscaping work for playgrounds · Landscaping work for sports grounds and recreational areas · Parks maintenance services

The lotProcurement structure

single lot · value published
Lot #1Derby City Council (the Council) is undertaking this procurement to establish a…Awarded 3 yrsPublished value£500,000

Derby City Council (the Council) is undertaking this procurement to establish a measured term contract for hard landscape maintenance and minor works on parks and play areas.

The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.

The initial contract period is 3 years. There will be an option to extend the contract for 2 years in annual increments.

There is a maximum budget of £500,000 for the full five years.

Contract period: 23 Dec 2024 – 22 Dec 2027 (3 yrs)
Delivery: UK, East Midlands · All parks, open spaces and play areas in Derby City Council ownership.
Extensions: There will be an option to extend the contract for 2 years in annual increments.Variant bids: not allowed
45112710 Landscaping work for green areas45112711 Landscaping work for parks45112720 Landscaping work for sports grounds and recreational areas45112723 Landscaping work for playgrounds77313000 Parks maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
20 Sept 2024, 08:48 BST
Last source update
11 Feb 2025, 13:17 GMT
Award evaluation window
21 Oct 2024 – …
Authority reference
TD2166
FTS notice number
2025/S 000-004547
Classification (CPV)
Landscaping workLandscaping work for green areasLandscaping work for parksLandscaping work for playgroundsLandscaping work for sports grounds and recreational areasParks maintenance services
Delivery area
UKEast Midlands (UKF11)
Official registry OCID
ocds-h6vhtk-049c6f Find a Tender
Review and risk notes
Review procedure

Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice.

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the

award decision before the contract is entered into.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Submission deadline
21 Oct 2024, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
21 Oct 2024, 15:00 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

21 Oct 2024 → 11 Feb 2025 · 4 dates
  1. Submission deadline
    21 Oct 2024, 14:00 BST
  2. Bids opened
    21 Oct 2024, 15:00 BST
  3. Contract starts
    23 Dec 2024
  4. Notice published
    11 Feb 2025, 13:17 GMT

Notice history

2 events · 2 releases on Find a Tender · since 11 Feb 2025
  1. Status changed to complete
    11 Feb 2025, 13:17 GMT
  2. Buyer details updated
    11 Feb 2025, 13:17 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £500,0001 contract exc. VAT
Bids received 2
Contracts signed 1latest 28 Nov 2024
Awarded toValueDateStatus
ATLOW CONTRACTING LIMITED£500,000 †—Awarded

Contracts

  • TD2166 - Measured term contract for Hard Landscape Maintenance and Minor Works on Parks and Play Areas · ATLOW CONTRACTING LIMITED

    Signed
    28 Nov 2024
    Value
    £500,000
    Period
    … – 22 Dec 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids———

Contracting authority & participating public bodies

2 public bodies on the notice

DERBY CITY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Council House, Corporation Street, Derby, East Midlands, DE12FSContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria