TD2091 - Managed Services for Temporary Agency Resources

Official notice

Authority: Derby City Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: Business Services & Consultancy (79) Delivery: East Midlands (UKF)

Awarded value£5,200,000published contract · exc. VAT

Awarded 19 Dec 2023no call for competition

Awarded to Matrix SCM2 awards

What is being bought

Published requirement description

Ordering temporary agency workers through a web-based application and, when required, by telephone, with the web-based application used to manage the transactional processes associated with acquiring temporary and interim staff, inclusive of ordering, time-sheeting, and invoicing to create a fully auditable, reportable trail.

CPV: Supply services of personnel including temporary staff

The lotProcurement structure

single lot · no lot value published

Lot #1VEAT Notice for the contract extension of the Authority contract for Managed Services…Awarded

VEAT Notice for the contract extension of the Authority contract for Managed Services for Temporary Agency Resources with Matrix SCM Ltd.

Derby City Council requires the full range of services which includes:

Extra reporting - quarterly reports to include list of workers not meeting minimum pre-employment checks and details of their current assignment, if working at the Council.
Pre-employment checks to include full referencing for two (2) years; five (5) years for Warner assignments (see 1.8 for further details).
In addition to the checks as outlined at clauses 2.4.40 to 2.4.53 (vetting and compliance) in the overarching framework specification, Derby City Council requires a full Pre-Employment Health Declaration to be completed for all candidates. A copy of this declaration will be provided to the Managed Service Provider during the contract initiation phase.
Retrospective employment checks to ensure compliance with legislation is maintained and council checking processes are undertaken and completed.
Process to ensure timely housekeeping of current users of the system, to ensure leavers who had access to the system are removed.
Identifying the way forward for the Authority to reduce agency spend in the following years
Identifying the best approach for the council regarding the requirements of the Agency Workers Directive Additional information: This will be for 12 months following the mandatory standstill period.

Delivery: East Midlands

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 19 Dec 2023, 14:03 GMT
Last source update: 27 Aug 2024, 11:00 BST
Authority reference: TD2091
FTS notice number: 2024/S 000-027238
Classification (CPV): Supply services of personnel including temporary staff
Delivery area: East Midlands (UKF)
Official registry OCID: ocds-h6vhtk-0426e4 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: There would a be significant cost and inconvenience to the Authority and economic operators associated with tendering and added to this the council does not have the capacity to off board and onboard suppliers and the costs of change would out way the costs of continuing to use the existing supplier. All current terms and conditions of the contract would remain unchanged meaning a seamless continuation of service to the Council.

Review and risk notes

Review procedure: Award of a contract without prior publication of a call for competition as the procurement falls outside the scope of application of the directive. The Council observed a 10-day standstill period.

Publisher note: Award of a contract without prior publication of a call for competition as the procurement falls outside the scope of application of the directive. The Council observed a 10-day standstill period.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £5,200,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 1

Contracts signed 2latest 19 Dec 2023

Awarded to	Value	Date	Status
Matrix SCM	£5,200,000 †same award published again · counted once	—	Awarded
Matrix SCM	£5,200,000 †	—	Awarded

Contracts

TD2091 - Managed Services for Temporary Agency Resources · Matrix SCM
Signed
19 Dec 2023
Value
£5,200,000
Status
active
Contract 037302-2023-TD2091-1 · Matrix SCM
Signed
19 Dec 2023
Value
£5,200,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

DERBY CITY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Corporation Street, Derby, East Midlands, DE12FSContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Matrix SCM LtdAwarded supplierGB-COH: 02227962 2nd Floor Partis House, Knowlhill, Milton Keynes, South East, MK5 8HJ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.