TD2091 - Managed Services for Temporary Agency Resources

{
  "id": "027238-2024",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2024-08-27T11:00:00+01:00",
  "ocid": "ocds-h6vhtk-0426e4",
  "buyer": {
    "id": "GB-FTS-83100",
    "name": "DERBY CITY COUNCIL"
  },
  "awards": [
    {
      "id": "027238-2024-TD2091-1",
      "title": "TD2091 - Managed Services for Temporary Agency Resources",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02227962",
          "name": "Matrix SCM Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "TD2091",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "VEAT Notice for the contract extension of the Authority contract for Managed Services for Temporary Agency Resources with Matrix SCM Ltd.\nDerby City Council requires the full range of services which includes:\n• Extra reporting - quarterly reports to include list of workers not meeting minimum pre-employment checks and details of their current assignment, if working at the Council.\n• Pre-employment checks to include full referencing for two (2) years; five (5) years for Warner assignments (see 1.8 for further details).\n• In addition to the checks as outlined at clauses 2.4.40 to 2.4.53 (vetting and compliance) in the overarching framework specification, Derby City Council requires a full Pre-Employment Health Declaration to be completed for all candidates. A copy of this declaration will be provided to the Managed Service Provider during the contract initiation phase.\n• Retrospective employment checks to ensure compliance with legislation is maintained and council checking processes are undertaken and completed.\n• Process to ensure timely housekeeping of current users of the system, to ensure leavers who had access to the system are removed.\n• Identifying the way forward for the Authority to reduce agency spend in the following years\n• Identifying the best approach for the council regarding the requirements of the Agency Workers Directive Additional information: This will be for 12 months following the mandatory standstill period.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF"
          }
        ]
      }
    ],
    "title": "TD2091 - Managed Services for Temporary Agency Resources",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Ordering temporary agency workers through a web-based application and, when required, by telephone, with the web-based application used to manage the transactional processes associated with acquiring temporary and interim staff, inclusive of ordering, time-sheeting, and invoicing to create a fully auditable, reportable trail.",
    "reviewDetails": "Award of a contract without prior publication of a call for competition as the procurement falls outside the scope of application of the directive. The Council observed a 10-day standstill period.",
    "classification": {
      "id": "79620000",
      "scheme": "CPV",
      "description": "Supply services of personnel including temporary staff"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "There would a be significant cost and inconvenience to the Authority and economic operators associated with tendering and added to this the council does not have the capacity to off board and onboard suppliers and the costs of change would out way the costs of continuing to use the existing supplier. All current terms and conditions of the contract would remain unchanged meaning a seamless continuation of service to the Council.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-83100",
      "name": "DERBY CITY COUNCIL",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF11",
        "locality": "Derby",
        "postalCode": "DE12FS",
        "countryName": "United Kingdom",
        "streetAddress": "Corporation Street"
      },
      "details": {
        "url": "https://www.derby.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "DERBY CITY COUNCIL",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      }
    },
    {
      "id": "GB-COH-02227962",
      "name": "Matrix SCM Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ12",
        "locality": "Milton Keynes",
        "postalCode": "MK5 8HJ",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "02227962",
        "scheme": "GB-COH",
        "legalName": "Matrix SCM Ltd"
      }
    },
    {
      "id": "GB-FTS-62434",
      "name": "Derby City Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "countryName": "United Kingdom",
        "streetAddress": "The Council House, Corporation Street, Derby"
      },
      "identifier": {
        "legalName": "Derby City Council"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "027238-2024-TD2091-1",
      "title": "TD2091 - Managed Services for Temporary Agency Resources",
      "value": {
        "amount": 5200000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "027238-2024-TD2091-1",
      "dateSigned": "2023-12-19T00:00:00Z"
    }
  ],
  "description": "Award of a contract without prior publication of a call for competition as the procurement falls outside the scope of application of the directive. The Council observed a 10-day standstill period.",
  "initiationType": "tender"
}

{
  "id": "037302-2023",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2023-12-19T14:03:32Z",
  "ocid": "ocds-h6vhtk-0426e4",
  "buyer": {
    "id": "GB-FTS-83100",
    "name": "DERBY CITY COUNCIL"
  },
  "awards": [
    {
      "id": "037302-2023-TD2091-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02227962",
          "name": "Matrix SCM Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "TD2091",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "VEAT Notice for the contract extension of the Authority contract for Managed Services for Temporary Agency Resources with Matrix SCM Ltd. \nDerby City Council requires the full range of services which includes:\n•\tExtra reporting - quarterly reports to include list of workers not meeting minimum pre-employment checks and details of their current assignment, if working at the Council.\n•\tPre-employment checks to include full referencing for two (2) years; five (5) years for Warner assignments (see 1.8 for further details). \n•\tIn addition to the checks as outlined at clauses 2.4.40 to 2.4.53 (vetting and compliance) in the overarching framework specification, Derby City Council requires a full Pre-Employment Health Declaration to be completed for all candidates. A copy of this declaration will be provided to the Managed Service Provider during the contract initiation phase.\n•\tRetrospective employment checks to ensure compliance with legislation is maintained and council checking processes are undertaken and completed.\n•\tProcess to ensure timely housekeeping of current users of the system, to ensure leavers who had access to the system are removed.\n•\tIdentifying the way forward for the Authority to reduce agency spend in the following years\n•\tIdentifying the best approach for the council regarding the requirements of the Agency Workers Directive Additional information: This will be for 12 months following the mandatory standstill period."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF11"
          }
        ]
      }
    ],
    "title": "TD2091 - Managed Services for Temporary Agency Resources",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Ordering temporary agency workers through a web-based application and, when required, by telephone, with the web-based application used to manage the transactional processes associated with acquiring temporary and interim staff, inclusive of ordering, time-sheeting, and invoicing to create a fully auditable, reportable trail.",
    "reviewDetails": "Award of a contract without prior publication of a call for competition as the procurement falls outside the scope of application of the directive. The Council will observe a 10-day standstill period and subject to the internal approval process.",
    "classification": {
      "id": "79620000",
      "scheme": "CPV",
      "description": "Supply services of personnel including temporary staff"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "There would a be significant cost and inconvenience to the Authority and economic operators associated with tendering and added to this the council does not have the capacity to off board and onboard suppliers and the costs of change would out way the costs of continuing to use the existing supplier. All current terms and conditions of the contract would remain unchanged meaning a seamless continuation of service to the Council.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-83100",
      "name": "DERBY CITY COUNCIL",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF11",
        "locality": "Derby",
        "postalCode": "DE12FS",
        "countryName": "United Kingdom",
        "streetAddress": "Corporation Street"
      },
      "details": {
        "url": "https://www.derby.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "DERBY CITY COUNCIL",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Sam Black",
        "email": "procurement@derby.gov.uk"
      }
    },
    {
      "id": "GB-COH-02227962",
      "name": "Matrix SCM Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Milton Keynes",
        "postalCode": "MK5 8HJ",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor Partis House, Knowlhill"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "02227962",
        "scheme": "GB-COH",
        "legalName": "Matrix SCM Ltd"
      }
    },
    {
      "id": "GB-FTS-62434",
      "name": "Derby City Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "countryName": "United Kingdom",
        "streetAddress": "The Council House, Corporation Street, Derby"
      },
      "identifier": {
        "legalName": "Derby City Council"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "037302-2023-TD2091-1",
      "value": {
        "amount": 5200000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "037302-2023-TD2091-1",
      "dateSigned": "2023-12-19T00:00:00Z"
    }
  ],
  "description": "Award of a contract without prior publication of a call for competition as the procurement falls outside the scope of application of the directive. The Council will observe a 10-day standstill period and subject to the internal approval process.",
  "initiationType": "tender"
}