Official UK procurement notice
TD1966 - Provision of Records Office Services for Derby City Council
Authority: Derby City Council (Local council)
What is being bought
Published requirement descriptionProfessional care of Derby's records, including acquisition, storage, preservation, conservation, cataloguing and enabling public access
CPV: Installation services (except software)
The lotProcurement structure
single lot · no lot value publishedLot #1Professional care of Derby's records, including acquisition, storage, preservation,Awarded
Professional care of Derby's records, including acquisition, storage, preservation,
conservation, cataloguing and enabling public access.
Enables Derby City Council to comply with the requirements of the Local Government Act
1972 s.224, by making proper arrangements for its records.
Also enables Derby to comply with the Public Records Act 1958, and the Law of Property Act
1922, by ensuring that public records and manorial documents relating to Derby are held in a
suitably appointed repository.
Service Provider will:
- Provide a professional archive service to the City of Derby and County of Derbyshire
- Comply with the standards for appointed 'Places of Deposit' as set out by the National
Archives.
- Comply with the National Archives' Archive Service Accreditation Standard and retain its
'Accredited Archive' status.
- Inform Derby City Council of any change of status following inspection or assessment by
the National Archives.
Record sets include but not limited to:
- Public records defined under the Public Records Act 1958, including magistrates court,
coroners court, health and hospital records, and records of nationalised industries
- Manorial records which are or should be recorded on the Manorial Documents Register
- Tithe records
- Church of England parish records for parishes within the boundaries of the City of Derby
- Records of local authority bodies within the boundaries of Derby, particularly Derby City
Council and its predecessors
- Records of people and families who reside in Derby, or whose primary residence is in Derby
- Records of businesses established in Derby, or where their head office is located in Derby
- Records of other organisations based in Derby, including Derby branches of national
organisations Additional information: The council followed a 10 day calendar still period which closed on the 00:00 on 13/03/2023
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 2 Mar 2023, 08:48 GMT
- Last source update
- 14 Mar 2023, 11:40 GMT
- Authority reference
TD1966- FTS notice number
2023/S 000-007367- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ad6eFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Award of a contract without prior publication of a call for competition in OJEU, as the procurement falls outside the scope of application of the directive. The council is proposing to contract with Derbyshire Record Office (Derbyshire County Council) as the existing institution holding and caring for Derby's records. This has previously been carried out under an inter-authority agreement and as such Derbyshire CC are the only provider able to support this work.
The negotiated procedure without prior publication is being used and is justified under Regulation 32(2)(b) (ii) of the Public Contracts Regulations 2015 for the award of a public services contract. The services can only be carried out by a particular economic operator because competition is absent for technical reasons. A change of supplier cannot be made for technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial contract.
- Review procedure
Award of a contract without prior publication of a call for competition as the requirements
falls outside the scope of application of the directive. The Council will observe a 10 day
standstill period which will end at 00:00 on 13/03/2023
Notice history
1 event · 2 releases on Find a Tender- Procurement method changed14 Mar 2023, 11:40 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Derbyshire County Council | £695,194 †same award published again · counted once | — | Awarded |
| Derbyshire County Council | £695,194 † | — | Awarded |
Contracts
TD1966 - Provision of Records Office Services for Derby City Council · Derbyshire County Council
- Signed
- 13 Mar 2023
- Value
- £695,194
- Status
- active
TD1966 - Provision of Records Office Services for Derby City Council · Derbyshire County Council
- Signed
- 1 Mar 2023
- Value
- £695,194
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Derbyshire County CouncilAwarded supplier
- Derbyshire County CouncilAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.