Official UK procurement notice
TD1863 - Derby Car Club Concession
Authority: Derby City Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionFollowing an open tender procedure Derby City Council is appointing a Concessionaire to establish and operate a car club
in the city of Derby
- Recurrence: 6 months prior to the expiry of the contract
CPV: Passenger cars · Road transport services · Vehicle-fleet management services
The lotProcurement structure
single lot · value publishedLot #1Derby City Council is appointing a Concessionaire to establish and operate a car club…AwardedRenewalPublished value£516,000
Derby City Council is appointing a Concessionaire to establish and operate a car club in the city of Derby.
The concession will provide an all-electric car club that provides travel options for local communities and organisations across the city. This will require new bays to be implemented via the Future Transport Zone (FTZ) programme in locations such as Council owned car parks (where EV infrastructure currently exists), and installations as part of new mobility hub developments and community-based car clubs. In addition, the Council will look to place car club vehicles in existing bays where appropriate.
We intend to install a minimum of 15 operational bays within the first 3 years of the contract with no upper limit on the number of vehicles to be included in the car club offer, and the Concessionaire shall work with the Council to grow and develop the car club fleet throughout the concession period.
The initial contract period is three years; the contract is estimated to commence 1 May 2023 and expire 30 April 2026.
There will be an option to extend the contract for two years in annual increments, subject to the Concessionaire achieving the concession performance targets and progress against the growth and membership targets.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Quality: 75%
- Car Hire Costs Pay As You Go: 4%
- Car Hire Costs Domestic Standard Subscription Package: 7%
- Car Hire Costs Young User: 4%
- Car Hire Costs Additional Charges: 2%
- Annual Administration Fee: 8%
Published award criteria (6)
- Quality: 75
- Car Hire Costs Pay As You Go: 4
- Car Hire Costs Domestic Standard Subscription Package: 7
- Car Hire Costs Young User: 4
- Car Hire Costs Additional Charges: 2
- Annual Administration Fee: 8
- Suitability
The Concessionaire shall be fully CoMoUK Accredited (como.org.uk/accreditation/ ↗), or to an equal or approved status, or be working towards accredited status and shall maintain accreditation throughout the Contract period
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 6 months prior to the expiry of the contract
- First published
- 19 Oct 2022, 13:00 BST
- Last source update
- 4 Apr 2023, 17:15 BST
- Award evaluation window
- 21 Nov 2022 – …
- Authority reference
TD1863- FTS notice number
2023/S 000-009862- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037701Find a Tender
Publisher note: This tender is being managed electronically. Please go to the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously). Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system. To Register: On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide 'how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page. To Search: On the opportunities portal home page (https://www.eastmidstenders.org), Click on 'view opportunities'. On the 'Find Opportunities' page you can narrow your search . The "Organisation" field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the East Mids Tenders System. Once you have registered your interest, the tender information will be moved to, and can be found on, the 'My Opportunities' page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.
How it was run
Official notice- Submission deadline
- 21 Nov 2022, 10:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Nov 2022, 10:30 GMT
Timeline
21 Nov 2022 → 4 Apr 2023 · 3 dates- Submission deadline21 Nov 2022, 10:00 GMT
- Bids opened21 Nov 2022, 10:30 GMT
- Notice published4 Apr 2023, 17:15 BST
Notice history
2 events · 2 releases on Find a Tender · since 4 Apr 2023- Status changed to complete4 Apr 2023, 17:15 BST
- Buyer details updated4 Apr 2023, 17:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Enterprise Rent-A-Car UK Limited | £516,000 † | — | Awarded |
Contracts
TD1863 - Derby Car Club Concession · Enterprise Rent-A-Car UK Limited
- Signed
- 10 Mar 2023
- Value
- £516,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- Enterprise Rent-A-Car UK Limited T/As Enterprise Car ClubAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria