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Published 18 Oct 2022, 11:00 BST

Official UK procurement notice

TD1697 - Framework for the Provision of Vehicle Hire (Self Drive) up to 7,500kg GVW (Gross Vehicle Weight)

Official notice

Authority: Derby City Council (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Transport & Passenger Services (60) Delivery: East Midlands (UKF11)
Framework ceiling (notional)£1,100,000framework ceiling, not attributable revenue
Submissions closed 17 Nov 2022awarded 1 Feb 2023
Framework period 3 yrsends 31 Jan 2026 · extension options published · starts 1 Feb 2023 · Contracts Finder published an end of 31 Mar 2027
Notice summaryFrom the published notice

Derby City Council (the Council) was undertaking this procurement to establish a Framework Agreement for the provision of Vehicle Hire (Self Drive) up to 7,500kg (Gross Vehicle Weight) The initial Framework Agreement period is 3 years; the Framework Agreement is estimated to commence 01st February 2023 and expire 31st March 2026. There will be an option to extend the Framework Agreement for 12 months subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years.

What is being bought

Published requirement description

Derby City Council (the Council) was undertaking this procurement to establish a Framework Agreement for the provision of Vehicle Hire (Self Drive) up to 7,500kg (Gross Vehicle Weight)

The initial Framework Agreement period is 3 years; the Framework Agreement is estimated to commence 01st February 2023 and expire 31st March 2026

There will be an option to extend the Framework Agreement for 12 months subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years

The Value is based on the full 4 years

  • Recurrence: Will be retendered at a the end of the 4 year term

CPV: Transport services (excl. Waste transport)

How this framework works

From the published notice
Places
up to 5 suppliers · 3 bids received (0.6 per place) · 2 appointed
Framework period
3 yrs from 1 Feb 2023

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 3 yrs
Contract period: 1 Feb 2023 – 31 Jan 2026 (3 yrs)
Delivery: East Midlands
Extensions: Option to extend beyond initial term by 12 months · 1 x 12 month, Maximum end date is 31/01/2027Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: 80
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “TD1697 - Framework for the Provision of Vehicle Hire (Self Drive) up…” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 31 from SMEs
Contracts signed 1latest 1 Feb 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 014146-2023-1

    Signed
    1 Feb 2023
    Value
    £1,100,000
    Period
    … – 31 Jan 2026Contracts Finder published an end of 31 Mar 2027.
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic1——

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Will be retendered at a the end of the 4 year term
First published
18 Oct 2022, 11:00 BST
Last source update
18 May 2023, 10:41 BST
Award evaluation window
18 Nov 2022 – …
Authority reference
TD1697
FTS notice number
2023/S 000-014146
Classification (CPV)
Transport services (excl. Waste transport)
Delivery area
East Midlands (UKF11)
Official registry OCID
ocds-h6vhtk-037694 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
17 Nov 2022, 15:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
18 Nov 2022, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

17 Nov 2022 → 18 May 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    17 Nov 2022, 15:00 GMT
  2. Bids opened
    18 Nov 2022, 14:00 GMT
  3. Contract starts
    1 Feb 2023
  4. Notice published
    18 May 2023, 10:41 BST

Notice history

2 events · 3 releases on Find a Tender · since 18 May 2023
  1. Status changed to complete
    18 May 2023, 10:41 BST
  2. Buyer details updated
    18 May 2023, 10:41 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.4Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the provision of Vehicle Hire (Self Drive) up to 7,500kg (Gross Vehicle Weight)The initial Framework Agreement period is 3 years; the Framework Agreement is estimated to commence 01st February 2023 and expire 31st March 2026 There will be an option to extend the Framework Agreement for 12 month…Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the provision of Vehicle Hire (Self Drive) up to 7,500kg (Gross Vehicle Weight)The initial Framework Agreement period is 3 years; the Framework Agreement is estimated to commence 01st February 2023 and expire 31st January 2026 There will be an option to extend the Framework Agreement for 12 mon…
—TextII.2.4Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the provision of Vehicle Hire (Self Drive) up to 7,500kg (Gross Vehicle Weight)The initial Framework Agreement period is 3 years; the Framework Agreement is estimated to commence 01st February 2023 and expire 31st March 2026 There will be an option to extend the Framework Agreement for 12 months…Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the provision of Vehicle Hire (Self Drive) up to 7,500kg (Gross Vehicle Weight)The initial Framework Agreement period is 3 years; the Framework Agreement is estimated to commence 01st February 2023 and expire 31st January 2026 There will be an option to extend the Framework Agreement for 12 mont…

1 amendment published without a description.

Contracting authority & participating public bodies

2 public bodies on the notice

DERBY CITY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Corporation Street, Derby, East Midlands, DE12FSContact name, email, phone

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.