Official UK procurement notice
Tate Galleries - Staff Onsite Food Solution
Authority: Tate (Central government)
What is being bought
Published requirement descriptionUntil recently, Tate operated a served hot food canteen at Tate Britain and Tate Modern, serving an average of 100 meals per day at both sites, both of which have now closed. As an interim solution, Tate has invested in 2 smart fridges which enable staff to self-serve ready meals, sandwiches, salads, snacks etc from the machines which are filled 3x weekly. These smart fridges have been installed at Tate Britain and Tate Modern with a good level of take-up.
Tate is seeking a provider to build on this interim offer into a more established self-serve model across its 5 sites. We are looking for a collaborative supplier to develop an onsite food offer in multiple different staff areas, so our colleagues can enjoy a wide ranging, nutritious and affordable product range at their convenience, 7 days a week. Each site has different dimensions and considerations; we are therefore looking for a proactive and creative operator to tailor and deliver the best service model for each space without compromising access or quality of product.
These spaces need to contribute to a positive workplace culture, and we see the onsite food offer as a key element.
We particularly welcome creative and innovative proposals that take new approaches to onsite food provision that could support Tate's sustainability goals and create an enhanced user experience for our staff.
Underpinning the food offer will be an efficient, communicative and responsive operation, led by the supplier, that will resolve issues independently and proactively, without burdening Tate's wider operations and estate.
CPV: Hotel, restaurant and retail trade services · Vending machines
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£0
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost: 60%
Published award criteria (2)
- Quality
- Cost: Tenderers are required to provide a full breakdown of their schedule of costs that they propose to charge Tate in consideration of delivering the services outlined. You should provide this breakdown in your own format; however, you should ensure that your costings are clear and show an annual total cost per site, per year. Please also provide a full outline of your cost model which should include as a minimum: 1. Your monthly management fee, broken down by site 2. Any one-off costs for Year 1 e.g. installation, purchase, commissioning 3. Proposals around utilising Tate's coffee beans in the space e.g. cost per cup and eventual returns to Tate 4. How you might suggest subsiding the cost of items within the offering and typical annual subsidy amounts 5. Any other additional costs. You should submit a total fixed cost for the first 3 years of the contract based on your anticipated cost base and any inflationary factors and provide an inflationary factor to act as the basis for any price negotiation or variation in Years 4 and 5 if taken up.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Jul 2025, 14:06 BST
- Last source update
- 6 Oct 2025, 14:23 BST
- Award evaluation window
- Submission end – 24 Nov 2025
- FTS notice number
2025/S 000-062551- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056820Find a Tender
How it was run
Official notice- Submission deadline
- 3 Nov 2025, 12:00 GMT
- Clarification deadline
- 24 Oct 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
secure.marketdojo.com/signup ↗
The invite code to use is 5CD7D4D494.
If you experience any difficulty in registering or participating, contact the HelpDojo live chat or [email protected]
Timeline
29 Jul 2025 → 1 Dec 2025 · 8 dates- Planning notice published29 Jul 2025, 14:06 BST
- Market engagement8 Aug 2025, 23:59 BST
We are seeking further information gathered by this MS Forms link
forms.office.com/e/Sw7TZYwYvc ↗
Please submit your responses to our RFI through this form. We are setting the deadline for any responses to the 15th August 2025, as at this stage we will be using your feedback to craft our final tender package.
- Next notice expected1 Sept 2025, 23:59 BST
- Tender notice published386 days ago6 Oct 2025, 14:23 BST
- Clarification questions by367 days ago24 Oct 2025, 23:59 BST
- Submission deadline358 days ago3 Nov 2025, 12:00 GMT
- Award decision expected by336 days ago24 Nov 2025, 23:59 GMT
- Contract starts330 days ago1 Dec 2025
Notice history
6 events · 2 releases on Find a Tender · since 29 Jul 2025- Preliminary market engagement notice published29 Jul 2025, 14:06 BSTUK2
- Tender notice published6 Oct 2025, 14:23 BSTUK4
- Published value updated to £06 Oct 2025, 14:23 BSTwas £100,000
- Status changed to active6 Oct 2025, 14:23 BST
- Procurement method changed6 Oct 2025, 14:23 BST
- Deadline published: 3 Nov 2025, 12:00 GMT6 Oct 2025, 14:23 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications https://secure.marketdojo.com/signup The invite code to use is 5CD7D4D494. If you experience any difficulty in registering or participating, contact the HelpDojo live chat or [email protected]
- Bidding documents and specifications
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender