Find a TenderClosedTender notice
Published 29 Jul 2025, 14:06 BST

Official UK procurement notice

Tate Galleries - Staff Onsite Food Solution

Official notice

Authority: Tate (Central government)

GoodsOpen procedureAbove thresholdSME suitable
Budget not disclosed£0exc. VAT · 1 value update
Submissions closed 3 Nov 2025
Next notice expected 1 Sept 2025
Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

Until recently, Tate operated a served hot food canteen at Tate Britain and Tate Modern, serving an average of 100 meals per day at both sites, both of which have now closed. As an interim solution, Tate has invested in 2 smart fridges which enable staff to self-serve ready meals, sandwiches, salads, snacks etc from the machines which are filled 3x weekly. These smart fridges have been installed at Tate Britain and Tate Modern with a good level of take-up.

Tate is seeking a provider to build on this interim offer into a more established self-serve model across its 5 sites. We are looking for a collaborative supplier to develop an onsite food offer in multiple different staff areas, so our colleagues can enjoy a wide ranging, nutritious and affordable product range at their convenience, 7 days a week. Each site has different dimensions and considerations; we are therefore looking for a proactive and creative operator to tailor and deliver the best service model for each space without compromising access or quality of product.

These spaces need to contribute to a positive workplace culture, and we see the onsite food offer as a key element.

We particularly welcome creative and innovative proposals that take new approaches to onsite food provision that could support Tate's sustainability goals and create an enhanced user experience for our staff.

Underpinning the food offer will be an efficient, communicative and responsive operation, led by the supplier, that will resolve issues independently and proactively, without burdening Tate's wider operations and estate.

CPV: Hotel, restaurant and retail trade services · Vending machines

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£0
Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2030 with extensions
Delivery: North West, London, South WestEligibility: SME eligible
Extensions: If the contract is performing well, then the contract extension option could be taken up.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost: 60%
Published award criteria (2)
  • Quality
  • Cost: Tenderers are required to provide a full breakdown of their schedule of costs that they propose to charge Tate in consideration of delivering the services outlined. You should provide this breakdown in your own format; however, you should ensure that your costings are clear and show an annual total cost per site, per year. Please also provide a full outline of your cost model which should include as a minimum: 1. Your monthly management fee, broken down by site 2. Any one-off costs for Year 1 e.g. installation, purchase, commissioning 3. Proposals around utilising Tate's coffee beans in the space e.g. cost per cup and eventual returns to Tate 4. How you might suggest subsiding the cost of items within the offering and typical annual subsidy amounts 5. Any other additional costs. You should submit a total fixed cost for the first 3 years of the contract based on your anticipated cost base and any inflationary factors and provide an inflationary factor to act as the basis for any price negotiation or variation in Years 4 and 5 if taken up.
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
29 Jul 2025, 14:06 BST
Last source update
6 Oct 2025, 14:23 BST
Award evaluation window
Submission end – 24 Nov 2025
FTS notice number
2025/S 000-062551
Latest notice
Tender notice (UK4)
Classification (CPV)
Hotel, restaurant and retail trade servicesVending machines
Delivery area
North West (UKD72)London (UKI32)South West (UKK3)
Official registry OCID
ocds-h6vhtk-056820 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
3 Nov 2025, 12:00 GMT
Clarification deadline
24 Oct 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

secure.marketdojo.com/signup ↗

The invite code to use is 5CD7D4D494.

If you experience any difficulty in registering or participating, contact the HelpDojo live chat or [email protected]

Timeline

29 Jul 2025 → 1 Dec 2025 · 8 dates
  1. Planning notice published
    29 Jul 2025, 14:06 BST
  2. Market engagement
    8 Aug 2025, 23:59 BST

    We are seeking further information gathered by this MS Forms link

    forms.office.com/e/Sw7TZYwYvc ↗

    Please submit your responses to our RFI through this form. We are setting the deadline for any responses to the 15th August 2025, as at this stage we will be using your feedback to craft our final tender package.

  3. Next notice expected
    1 Sept 2025, 23:59 BST
  4. Tender notice published386 days ago
    6 Oct 2025, 14:23 BST
  5. Clarification questions by367 days ago
    24 Oct 2025, 23:59 BST
  6. Submission deadline358 days ago
    3 Nov 2025, 12:00 GMT
  7. Award decision expected by336 days ago
    24 Nov 2025, 23:59 GMT
  8. Contract starts330 days ago
    1 Dec 2025

Notice history

6 events · 2 releases on Find a Tender · since 29 Jul 2025
  1. Preliminary market engagement notice published
    29 Jul 2025, 14:06 BST
    UK2
  2. Tender notice published
    6 Oct 2025, 14:23 BST
    UK4
  3. Published value updated to £0
    6 Oct 2025, 14:23 BST
    was £100,000
  4. Status changed to active
    6 Oct 2025, 14:23 BST
  5. Procurement method changed
    6 Oct 2025, 14:23 BST
  6. Deadline published: 3 Nov 2025, 12:00 GMT
    6 Oct 2025, 14:23 BST

Contracting authority & participating public bodies

Tate

Contracting authorityPublic authority - central government GB-PPON: PVXL-7942-GJXJ Tate, Millbank, London, London, SW1P 4RGContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure