Find a TenderAwardedContract details notice

Published 8 Aug 2025, 08:32 BST

Official UK procurement notice

T2648 Framework for the Hire of Ancillary Equipment

Authority: Belfast City Council (Local council)

Framework agreementServicesOpen procedureAbove thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Transport Equipment & Vehicles (34)Industrial machinery (42)

+2 more

Construction Materials & Prefab (44)Business Services & Consultancy (79)

Delivery: Northern Ireland (UKN)

Framework ceiling (notional)£375,000framework ceiling, not attributable revenue

Submissions closed 5 Sept 2025awarded 30 Oct 2025

Awarded to BALLOO HIRE CENTRE LIMITED +3 more

Framework period 2 yrsends 31 Jan 2028 · up to 31 Jan 2030 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

Belfast City Council requires a framework for the hire of ancillary equipment, the maximum number of suppliers to be appointed onto the framework will be 5 suppliers.

Belfast City Council has issued this ITT in connection with a competitive tendering procedure being conducted in accordance with the Act.

The Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the hire, delivery, off-loading, positioning and pick up of ancillary equipment.

The Contractor will be required to position the portable toilet facilities and modular buildings on site as instructed by the Council or Production Management Company.

The framework shall operate on the basis of mini-competitions whereby all Bidders who have been successful and appointed to the framework will be invited to quote for the hire of ancillary equipment at any given time. The framework should not be seen as a firm commitment to enter into call off contracts. Each time the Council calls off this framework agreement they must provide an order form and the subsequent contract will be as per the terms and conditions set out in the documents.

The Council wishes to appoint a maximum of 5 suppliers to its framework for the hire of ancillary equipment. The framework will operate on a call-off basis. Such call offs shall be awarded via mini-competition process run by an appointed Production Management Company.

Minimum value range of GBP 125 000.00 exc VAT to a maximum of GBP 375 000.00 exc VAT which has been calculated on the basis of a 2 year contract through to the maximum 4 year contract including ad hoc additional events.

No preliminary market engagement: Low risk and low value procurement.

CPV: Electrical machinery, apparatus, equipment and consumables; lighting · Event services · Generators · Insulated wire and cable · Lifting and handling equipment · Lighting equipment and electric lamps · Made-up fencing panels · Modular and portable buildings · Safety fencing

How this framework works

From the published notice

Type: Closed framework
Call-offs: every call-off is a further competition among the appointed suppliers
Places: up to 5 suppliers · 4 bids received (0.8 per place) · 4 appointed
Framework period: 2 yrs · up to 4 yrs from 1 Feb 2026

Published description of the framework

Pricing submitted at tender stage represents the maximum rates applicable during the initial contract period. For each requirement under the framework, the Council will conduct mini‑competitions among appointed Contractors to ensure best value for money. Contractors will be invited to submit event‑specific quotations, and call‑off contracts will be awarded on the basis of the most economically advantageous tender, taking into account price and relevant quality or service factors. This process encourages competitive pricing and secures best value for money.

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£375,000

Contract period: 1 Feb 2026 – 31 Jan 2028 (2 yrs) · up to 31 Jan 2030 with extensionsValue: £375,000 exc. VAT · £450,000 inc. VAT

Delivery: Northern Ireland

Extensions: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional ancillary services – the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional ancillary equipment – the Council may require environmentally friendly equipment for example solar powered equipment for a range of events including those outlined within 1.4. Additional events – the Council may require ancillary services at a range of one off events across the contract period. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and Procurement Regulations 2024. · The Council reserves the right to extend/renew the Framework on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

31000000 Electrical machinery, apparatus, equipment and consumables; lighting 31120000 Generators 31300000 Insulated wire and cable 31500000 Lighting equipment and electric lamps 34928310 Safety fencing 42410000 Lifting and handling equipment

Pre-qualification & selection criteria (PQQ)1

Economic & financial standing
Explained within T2648 ITT

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (3)

Methodology and Approach: 25%
Contract Resourcing: 15%
Price: 60%

Published award criteria (3)

Methodology and Approach
Contract Resourcing
Price

Conditions of participation1

Economic & financial standing
Explained within T2648 ITT

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
“T2648 Framework for the Hire of Ancillary Equipment” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 8 Aug 2025, 08:32 BST
Last source update: 13 Nov 2025, 13:17 GMT
Award evaluation window: Submission end – 6 Oct 2025
Authority reference: T2648
FTS notice number: 2025/S 000-047100
Latest notice: Contract details notice (UK7)
Classification (CPV): Electrical machinery, apparatus, equipment and consumables; lightingEvent servicesGeneratorsInsulated wire and cableLifting and handling equipmentLighting equipment and electric lampsMade-up fencing panelsModular and portable buildingsSafety fencing
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-0583d3 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Appointment period ends: 5 Sept 2025, 12:00 BST
Clarification deadline: 29 Aug 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk ↗

Timeline

8 Aug 2025 → 1 Feb 2026 · 8 dates

Tender notice published
8 Aug 2025, 08:32 BST
Clarification questions by
29 Aug 2025, 12:00 BST
Admission / appointment period endsperiod end, not a bid countdown
5 Sept 2025, 12:00 BST
Award decision expected by383 days ago
6 Oct 2025, 23:59 BST
Assessment summaries sent360 days ago
30 Oct 2025
Standstill ends346 days ago
12 Nov 2025, 23:59 GMT
Latest notice published346 days ago
13 Nov 2025, 13:17 GMT
Contract starts266 days ago
1 Feb 2026

Notice history

5 events · 3 releases on Find a Tender · since 8 Aug 2025

Tender notice published
8 Aug 2025, 08:32 BST
UK4
Contract award notice published
3 Nov 2025, 09:44 GMT
UK6
Status changed to complete
3 Nov 2025, 09:44 GMT
Contract details notice published
13 Nov 2025, 13:17 GMT
UK7
Contract signature expected
1 Dec 2025, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 41 award · see the list ↓

Bids received 43 from SMEs

Contracts signed 1latest 13 Nov 2025

Awarded to	Value	Date	Status
BALLOO HIRE CENTRE LIMITEDSME, KDM Hire LtdSME, NorspaceSME, Sunbelt Rentals LtdT2648 Framework for the Hire of Ancillary Equipment for Belfast City Council Events1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2030Extensions: The Council reserves the right to extend/renew the Framework on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. · Options: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional ancillary services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional ancillary equipment - the Council may require environmentally friendly equipment for example solar powered equipment for a range of events including those outlined within 1.4. Additional events - the Council may require ancillary services at a range of one off events across the contract period. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and Procurement Regulations 2024.	£375,000	30 Oct 2025	Awarded

Contracts

T2648 Framework Agreement for the Hire of Ancillary Equipment · BALLOO HIRE CENTRE LIMITEDSME, KDM Hire LtdSME, NorspaceSME, Sunbelt Rentals Ltd
Signed
13 Nov 2025
Value
£375,000
Period
1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2030 with extensions
Status
active
Extensions
Option to renew on an annual basis for a further 2 years.
Options
The Council reserves the right to purchase additional ancillary services, equipment, and support for one-off events during the contract period. Contract variations and extensions may be approved subject to internal governance and in accordance with the Procurement Act 2023.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	3	0	—

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQXY-5321-CGZM 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact name, email

Framework contractors & participating bidders

4 commercial parties on the notice

Balloo Hire CentresFramework contractorGB-PPON: PPNH-1287-CBYY 31 Sydenham Road, Belfast, Northern Ireland, BT3 9DHContact email
KDM HireFramework contractorGB-PPON: PQLM-4233-VXTL 11 Killycolp Road, Cookstown, Northern Ireland, BT80 9ADContact email
NorspaceFramework contractorGB-PPON: PRXJ-4437-GTXP 2 Glenavy Road, Lisburn, Northern Ireland, BT28 2EUContact email
Sunbelt Rentals LimitedFramework contractorGB-PPON: PRJZ-4275-QBTN 102 Dalton Avenue, Warrington, North West, WA3 6YEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Nov 2025, 13:17 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender3 Nov 2025, 09:44 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender8 Aug 2025, 08:32 BST