Official UK procurement notice
T1655 - Tender for the Provision of a Document Storage and Retrieval Service
Authority: Northern Ireland Housing Executive (Central government)
What is being bought
Published requirement descriptionThe Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement.
- Recurrence: The Housing Executive has the option to extend this contract up to a maximum 12 year contract period, entirely at the discretion of the Housing Executive.This requirement maybe subject to re-tender depending on the Housing Executive's requirements.
CPV: Storage and retrieval services · Storage and warehousing services · Storage services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,100,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 19.5%
- Cost: 70%
- Social Value: 10.5%
Published award criteria (3)
- Quality: 19.5
- Social Value: 10.5
- Cost: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The Housing Executive has the option to extend this contract up to a maximum 12 year contract period, entirely at the discretion of the Housing Executive.This requirement maybe subject to re-tender depending on the Housing Executive's requirements.
- First published
- 15 Oct 2024, 15:30 BST
- Last source update
- 14 Jan 2025, 14:06 GMT
- Award evaluation window
- 15 Nov 2024 – …
- FTS notice number
2025/S 000-001190- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ac43Find a Tender
Publisher note: How to Express Interest in this Invitation to Tender: Register your company on the e-tendersni website (this is only required once). and click on ‘View current opportunities’ to locate this invitation to tender. The Housing Executive reserves the right to abandon the Competition at any time. Please refer to the Tender Documentation for further details. There is no guarantee that any agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting agreement is withdrawn and / or the procurement process stopped for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
How it was run
Official notice- Submission deadline
- 15 Nov 2024, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Nov 2024, 15:30 GMT
Timeline
15 Nov 2024 → 15 Mar 2025 · 4 dates- Submission deadline15 Nov 2024, 15:00 GMT
- Bids opened15 Nov 2024, 15:30 GMT
- Notice published14 Jan 2025, 14:06 GMT
- Bids must remain valid until15 Mar 2025, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Jan 2025, 14:06 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Iron Mountain (UK) PLCContract | £1,500,000 † | — | Awarded |
Contracts
Contract · Iron Mountain (UK) PLC
- Signed
- 10 Jan 2025
- Value
- £1,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- IRON MOUNTAIN UK LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Technical selection criteria