Official UK procurement notice
System Fwyd Cynaliadwy / Sustainable Food System
Authority: Flintshire County Council (Local council)
What is being bought
Published requirement descriptionSystem Fwyd Cynaliadwy - Llwglyd dros y Gwyliau a Gwytnwch Bwyd Cymunedol
Mae Cyngor Sir y Fflint yn dymuno penodi darparwr profiadol ac addas i ddylunio, gweithredu a chyflwyno system fwyd cynaliadwy ac sydd heb ei brosesu’n helaeth ledled y Sir.
Mae’r broses gaffael hon yn ffurfio rhan bwysig o ddull ehangach y Cyngor at fynd i’r afael ag ansicrwydd bwyd, gwella canlyniadau iechyd deietegol, a chryfhau gwytnwch cymunedol hirdymor.
Trosolwg o’r Contract
Bydd angen i’r Darparwr llwyddiannus:
- Gyflwyno cynnig bwyd fforddiadwy, maethlon ac sydd heb ei brosesu’n helaeth
- Darparu bwyd gydol y flwyddyn, gan ddarparu mwy yn ystod cyfnodau gwyliau’r ysgol
- Bod yn weithredol am gyfnod cychwynnol erbyn canol mis Gorffennaf 2026 i gefnogi darpariaeth dros wyliau’r haf
- Datblygu a gweithredu model ariannol sydd yn gynaliadwy gan leihau cyllid y Cyngor o Flwyddyn 1 (£400,000) i £0 erbyn Blwyddyn 5.
- Gweithio’n gydweithredol gyda sefydliadau cymunedol, cyflenwyr lleol a phartneriaid sector cyhoeddus.
- Fe fydd y contract yn dechrau ar 1 Mehefin 2026 a bydd yn para am gyfnod o bum mlynedd gydag opsiwn o’i ymestyn am 2 flynedd arall i 31/05/2033 ar yr amod bod model ariannu arall yn cael ei roi ar waith gan y contractwr.
Amcanion Strategol
Mae’r Cyngor yn chwilio am ddarparwr sydd yn gallu:
- Sefydlu dull system gyfan o ran mynediad at fwyd
- Gwella iechyd a lles drwy fwyd o safon uchel sydd heb ei brosesu llawer
- Cryfhau cadwyni cyflenwi lleol a manteisio ar fudd economaidd lleol
- Cyflwyno effaith cymdeithasol ac amgylcheddol y gellir ei fesur
- Adeiladu capasiti cymunedol a lleihau dibyniaeth hirdymor
Proffil Ariannu
Mae’r contract hwn wedi'i strwythuro o amgylch model ariannu sy’n meinhau. Bydd cyllid y Cyngor yn lleihau’n flynyddol dros gyfnod o bum mlynedd. Rhaid i’r rhai sy’n bidio ddangos cynaliadwyedd ariannol credadwy a gallu arallgyfeirio incwm er mwyn sicrhau bod y gwasanaeth yn parhau’n hyfyw y tu hwnt i 5 mlynedd.
Sustainable Food System - Holiday Hunger & Community Food Resilience
Flintshire County Council is seeking to appoint a suitably experienced provider to design, mobilise and deliver a sustainable, Ultra-Processed Food (UPF) free food system across the County.
This procurement forms a key part of the Council’s wider approach to tackling food insecurity, improving dietary health outcomes, and strengthening long-term community resilience.
Contract Overview
The successful Provider will be required to:
- Deliver an affordable, nutritious, UPF-free food offer
- Provide year-round access, with enhanced delivery during school holiday periods
- Mobilise an initial operational phase by mid-July 2026 to support summer holiday provision
- Develop and implement a financially sustainable model reducing Council funding from Year 1 (£400,000) to £0 by Year 5
- Work collaboratively with community organisations, local suppliers and public sector partners
- The contract will commence on 1 June 2026 and will run for a period of five years with an option to extend for a further 2 years to 31/05/2033 subject to alternative funding model being put in place by the contractor.
Strategic Objectives
The Council is seeking a provider that can:
- Embed a whole-system approach to food access
- Improve health and wellbeing through high-quality, minimally processed food
- Strengthen local supply chains and maximise local economic benefit
- Deliver measurable social and environmental impact
- Build community capacity and reduce long-term dependency
Funding Profile
This contract is structured around a tapered funding model. Council funding will reduce annually across the five-year term. Bidders must demonstrate credible financial sustainability and income diversification to ensure the service remains viable beyond Year 5.
CPV: Catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Service Design & Mobilisation (including operational capability): 15%
- Nutritional Integrity & UPF-free Evidence: 15%
- Social Impact: 25%
- Social Value: 20%
- Financial Sustainability & Value for Money: 25%
Published award criteria (5)
- Service Design & Mobilisation (including operational capability)
- Financial Sustainability & Value for Money: Financial Sustainability and Governance
- Nutritional Integrity & UPF-free Evidence
- Social Impact
- Social Value
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Jan 2026, 13:12 GMT
- Last source update
- 14 May 2026, 15:37 BST
- Award evaluation window
- Submission end – 17 Apr 2026
- FTS notice number
2026/S 000-020610- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ff53Find a Tender
How it was run
Official notice- Submission deadline
- 1 Apr 2026, 12:00 BST
- Clarification deadline
- 25 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
supplierlive.proactisp2p.com/Account/LoginInstruc… ↗. Log in to PROACTIS at supplierlive.proactisp2p.com2 ↗. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3. Click the “Sign Up” button at the bottom of the window4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. [email protected] then please use this as the primary contact email address.5. Please make a note of the Organisation ID and User Name, then click “Register”6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.12. In the Finish screen please enter a new password and note all your Login details for future reference.13. Now click “Complete Registration” and you will enter the Supplier Network page.14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.17. You can now either create your response”, or “Decline” this opportunity.
Timeline
5 Jan 2026 → 1 Jun 2026 · 11 dates- Planning notice published296 days ago5 Jan 2026, 13:12 GMT
- Market engagement279 days ago21 Jan 2026, 23:59 GMT
Commissioning of Sustainable Food System, Pre Market Engagement Online Meeting Wednesday 21st January 2026 (10.30AM to 11.30AM)
Flintshire County Council has identified the need for a sustainable food system to support households facing food poverty, particularly during school holiday periods. Current models of one-off financial support have been found to be short-term, costly, and unsustainable. The Council seeks a long-term solution that ensures affordable access to fresh, nutritious food (excluding Ultra-Processed Foods (UPF)), reducing reliance on emergency food provision, and improves health outcomes.
The commissioners will be holding a Pre Market Engagement Online Meeting Wednesday 21st January 2026 (10.30AM to 11.30AM) to inform providers of Invitation to Tender process that the commissioners will follow for this commissioning exercise.
Please register your interest in attending the Pre Market Engagement event by emailing:
Invitations to the online ‘Pre Market Engagement event will then be issued following registration of interest.
- Next notice expected253 days ago16 Feb 2026, 23:59 GMT
- Tender notice published236 days ago6 Mar 2026, 16:36 GMT
- Clarification questions by217 days ago25 Mar 2026, 12:00 GMT
- Submission deadline210 days ago1 Apr 2026, 12:00 BST
- Award decision expected by194 days ago17 Apr 2026, 23:59 BST
- Assessment summaries sent189 days ago23 Apr 2026, 00:00 BST
- Standstill ends176 days ago5 May 2026, 23:59 BST
- Latest notice published167 days ago14 May 2026, 15:37 BST
- Contract starts150 days ago1 Jun 2026, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 5 Jan 2026- Preliminary market engagement notice published5 Jan 2026, 13:12 GMTUK2
- Tender notice published6 Mar 2026, 16:36 GMTUK4
- Status changed to active6 Mar 2026, 16:36 GMT
- Procurement method changed6 Mar 2026, 16:36 GMT
- Deadline published: 1 Apr 2026, 12:00 BST6 Mar 2026, 16:36 GMT
- Contract award notice published23 Apr 2026, 15:40 BSTUK6
- Status changed to complete23 Apr 2026, 15:40 BST
- Contract signature expected8 May 2026, 23:59 BSTscheduled
- Contract details notice published14 May 2026, 15:37 BSTUK7
Routine re-releases (4)
- 2026-01: 1 release · 5 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Can Cook CIOVCSESustainable Food System1 Jun 2026 – 31 May 2031 · up to 31 May 2033Extensions: The contract is for 5 years with the option to extend for a further 2 years to 31/05/2033 subject to alternative funding models being in place by the contractor. | £1,000,000 | 23 Apr 2026 | Awarded |
Contracts
System Fwyd Cynaliadwy / Sustainable Food System · Can Cook CIOVCSE
- Signed
- 6 May 2026
- Value
- £1,000,000
- Period
- 1 Jun 2026 – 31 May 2031 · up to 31 May 2033 with extensions
- Status
- active
- Extensions
- Up to 2 (two) further Years - subject to alternative funding models being in place by the contractor.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 1 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Can Cook CIOAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Signed contract Blank document attached in order to allow this contract details notice to be published
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender