Find a TenderAwardedContract details notice
Published 5 Jan 2026, 13:12 GMT

Official UK procurement notice

System Fwyd Cynaliadwy / Sustainable Food System

Official notice

Authority: Flintshire County Council (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£1,000,000≈ £200k / year · £1,000,000 inc. VAT
Submissions closed 1 Apr 2026awarded 23 Apr 2026
Awarded to Can Cook CIO
Contract term 5 yrsends 31 May 2031 · up to 31 May 2033 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

System Fwyd Cynaliadwy - Llwglyd dros y Gwyliau a Gwytnwch Bwyd Cymunedol

Mae Cyngor Sir y Fflint yn dymuno penodi darparwr profiadol ac addas i ddylunio, gweithredu a chyflwyno system fwyd cynaliadwy ac sydd heb ei brosesu’n helaeth ledled y Sir.

Mae’r broses gaffael hon yn ffurfio rhan bwysig o ddull ehangach y Cyngor at fynd i’r afael ag ansicrwydd bwyd, gwella canlyniadau iechyd deietegol, a chryfhau gwytnwch cymunedol hirdymor.

Trosolwg o’r Contract

Bydd angen i’r Darparwr llwyddiannus:

  • Gyflwyno cynnig bwyd fforddiadwy, maethlon ac sydd heb ei brosesu’n helaeth
  • Darparu bwyd gydol y flwyddyn, gan ddarparu mwy yn ystod cyfnodau gwyliau’r ysgol
  • Bod yn weithredol am gyfnod cychwynnol erbyn canol mis Gorffennaf 2026 i gefnogi darpariaeth dros wyliau’r haf
  • Datblygu a gweithredu model ariannol sydd yn gynaliadwy gan leihau cyllid y Cyngor o Flwyddyn 1 (£400,000) i £0 erbyn Blwyddyn 5.
  • Gweithio’n gydweithredol gyda sefydliadau cymunedol, cyflenwyr lleol a phartneriaid sector cyhoeddus.
  • Fe fydd y contract yn dechrau ar 1 Mehefin 2026 a bydd yn para am gyfnod o bum mlynedd gydag opsiwn o’i ymestyn am 2 flynedd arall i 31/05/2033 ar yr amod bod model ariannu arall yn cael ei roi ar waith gan y contractwr.

Amcanion Strategol

Mae’r Cyngor yn chwilio am ddarparwr sydd yn gallu:

  • Sefydlu dull system gyfan o ran mynediad at fwyd
  • Gwella iechyd a lles drwy fwyd o safon uchel sydd heb ei brosesu llawer
  • Cryfhau cadwyni cyflenwi lleol a manteisio ar fudd economaidd lleol
  • Cyflwyno effaith cymdeithasol ac amgylcheddol y gellir ei fesur
  • Adeiladu capasiti cymunedol a lleihau dibyniaeth hirdymor

Proffil Ariannu

Mae’r contract hwn wedi'i strwythuro o amgylch model ariannu sy’n meinhau. Bydd cyllid y Cyngor yn lleihau’n flynyddol dros gyfnod o bum mlynedd. Rhaid i’r rhai sy’n bidio ddangos cynaliadwyedd ariannol credadwy a gallu arallgyfeirio incwm er mwyn sicrhau bod y gwasanaeth yn parhau’n hyfyw y tu hwnt i 5 mlynedd.

Sustainable Food System - Holiday Hunger & Community Food Resilience

Flintshire County Council is seeking to appoint a suitably experienced provider to design, mobilise and deliver a sustainable, Ultra-Processed Food (UPF) free food system across the County.

This procurement forms a key part of the Council’s wider approach to tackling food insecurity, improving dietary health outcomes, and strengthening long-term community resilience.

Contract Overview

The successful Provider will be required to:

  • Deliver an affordable, nutritious, UPF-free food offer
  • Provide year-round access, with enhanced delivery during school holiday periods
  • Mobilise an initial operational phase by mid-July 2026 to support summer holiday provision
  • Develop and implement a financially sustainable model reducing Council funding from Year 1 (£400,000) to £0 by Year 5
  • Work collaboratively with community organisations, local suppliers and public sector partners
  • The contract will commence on 1 June 2026 and will run for a period of five years with an option to extend for a further 2 years to 31/05/2033 subject to alternative funding model being put in place by the contractor.

Strategic Objectives

The Council is seeking a provider that can:

  • Embed a whole-system approach to food access
  • Improve health and wellbeing through high-quality, minimally processed food
  • Strengthen local supply chains and maximise local economic benefit
  • Deliver measurable social and environmental impact
  • Build community capacity and reduce long-term dependency

Funding Profile

This contract is structured around a tapered funding model. Council funding will reduce annually across the five-year term. Bidders must demonstrate credible financial sustainability and income diversification to ensure the service remains viable beyond Year 5.

CPV: Catering services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEVCSEPublished value£1,000,000
Contract period: 1 Jun 2026 – 31 May 2031 (5 yrs) · up to 31 May 2033 with extensionsValue: £1,000,000 exc. VAT · £1,000,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: option to extend for a further 2 years to 31/05/2033 subject to alternative funding models being put in place by the contractor

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Social value: 45%Environmental: 25%
Published sub-criteria (5)
  • Service Design & Mobilisation (including operational capability): 15%
  • Nutritional Integrity & UPF-free Evidence: 15%
  • Social Impact: 25%
  • Social Value: 20%
  • Financial Sustainability & Value for Money: 25%
Published award criteria (5)
  • Service Design & Mobilisation (including operational capability)
  • Financial Sustainability & Value for Money: Financial Sustainability and Governance
  • Nutritional Integrity & UPF-free Evidence
  • Social Impact
  • Social Value

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
5 Jan 2026, 13:12 GMT
Last source update
14 May 2026, 15:37 BST
Award evaluation window
Submission end – 17 Apr 2026
FTS notice number
2026/S 000-020610
Latest notice
Contract details notice (UK7)
Classification (CPV)
Catering services
Delivery area
Wales (UKL23)
Official registry OCID
ocds-h6vhtk-05ff53 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: CY, EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
1 Apr 2026, 12:00 BST
Clarification deadline
25 Mar 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
cy, en
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/LoginInstruc… ↗. Log in to PROACTIS at supplierlive.proactisp2p.com2 ↗. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3. Click the “Sign Up” button at the bottom of the window4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. [email protected] then please use this as the primary contact email address.5. Please make a note of the Organisation ID and User Name, then click “Register”6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.12. In the Finish screen please enter a new password and note all your Login details for future reference.13. Now click “Complete Registration” and you will enter the Supplier Network page.14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.17. You can now either create your response”, or “Decline” this opportunity.

Timeline

5 Jan 2026 → 1 Jun 2026 · 11 dates
  1. Planning notice published296 days ago
    5 Jan 2026, 13:12 GMT
  2. Market engagement279 days ago
    21 Jan 2026, 23:59 GMT

    Commissioning of Sustainable Food System, Pre Market Engagement Online Meeting Wednesday 21st January 2026 (10.30AM to 11.30AM)

    Flintshire County Council has identified the need for a sustainable food system to support households facing food poverty, particularly during school holiday periods. Current models of one-off financial support have been found to be short-term, costly, and unsustainable. The Council seeks a long-term solution that ensures affordable access to fresh, nutritious food (excluding Ultra-Processed Foods (UPF)), reducing reliance on emergency food provision, and improves health outcomes.

    The commissioners will be holding a Pre Market Engagement Online Meeting Wednesday 21st January 2026 (10.30AM to 11.30AM) to inform providers of Invitation to Tender process that the commissioners will follow for this commissioning exercise.

    Please register your interest in attending the Pre Market Engagement event by emailing:

    [email protected]

    Invitations to the online ‘Pre Market Engagement event will then be issued following registration of interest.

  3. Next notice expected253 days ago
    16 Feb 2026, 23:59 GMT
  4. Tender notice published236 days ago
    6 Mar 2026, 16:36 GMT
  5. Clarification questions by217 days ago
    25 Mar 2026, 12:00 GMT
  6. Submission deadline210 days ago
    1 Apr 2026, 12:00 BST
  7. Award decision expected by194 days ago
    17 Apr 2026, 23:59 BST
  8. Assessment summaries sent189 days ago
    23 Apr 2026, 00:00 BST
  9. Standstill ends176 days ago
    5 May 2026, 23:59 BST
  10. Latest notice published167 days ago
    14 May 2026, 15:37 BST
  11. Contract starts150 days ago
    1 Jun 2026, 00:00 BST

Notice history

9 events · 4 releases on Find a Tender · since 5 Jan 2026
  1. Preliminary market engagement notice published
    5 Jan 2026, 13:12 GMT
    UK2
  2. Tender notice published
    6 Mar 2026, 16:36 GMT
    UK4
  3. Status changed to active
    6 Mar 2026, 16:36 GMT
  4. Procurement method changed
    6 Mar 2026, 16:36 GMT
  5. Deadline published: 1 Apr 2026, 12:00 BST
    6 Mar 2026, 16:36 GMT
  6. Contract award notice published
    23 Apr 2026, 15:40 BST
    UK6
  7. Status changed to complete
    23 Apr 2026, 15:40 BST
  8. Contract signature expected
    8 May 2026, 23:59 BST
    scheduled
  9. Contract details notice published
    14 May 2026, 15:37 BST
    UK7
Routine re-releases (4)
  • 2026-01: 1 release · 5 Jan 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,000,0001 award exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 6 May 2026
Awarded toValueDateStatus
Can Cook CIOVCSESustainable Food System1 Jun 2026 – 31 May 2031 · up to 31 May 2033Extensions: The contract is for 5 years with the option to extend for a further 2 years to 31/05/2033 subject to alternative funding models being in place by the contractor.£1,000,00023 Apr 2026Awarded

Contracts

  • System Fwyd Cynaliadwy / Sustainable Food System · Can Cook CIOVCSE

    Signed
    6 May 2026
    Value
    £1,000,000
    Period
    1 Jun 2026 – 31 May 2031 · up to 31 May 2033 with extensions
    Status
    active
    Extensions
    Up to 2 (two) further Years - subject to alternative funding models being in place by the contractor.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders · 3 at stage one11—

Contracting authority & participating public bodies

Flintshire County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PNJC-2356-PCDV Ty Dewi Sant , Flintshire, Wales, CH7 6NAContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Can Cook CIOAwarded supplierGB-PPON: PMZG-6735-CYVX Unit 1, Rowleys Drive, Shotton , Flintshire, Wales, CH5 1QJContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Signed contract contractSigned contractDOCXBlank document attached in order to allow this contract details notice to be published

Notices published for this procedure