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Find a TenderPast planning noticePreliminary market engagement notice
Published 16 Jul 2025, 14:00 BST

Official UK procurement notice

SWF Digital Kiosks - Pre Market Engagement

Official notice

Authority: The Police and Crime Commissioner for Avon & Somerset (Police & fire)·Consortium: 4 public authorities

GoodsAbove threshold
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48) Delivery: South West (UKK)
Planned pipeline value£2,400,000pipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 5 yrsends 17 Feb 2031 · starts 18 Feb 2026

What is being bought

Published requirement description

Provision of a mobile device data extract Kiosk solution across four police services (Avon and Somerset, Devon & Cornwall, Dorset and Wiltshire Police) that are party to the South West Forensics collaboration (SWF). The Digital Forensics Unit of SWF currently provide the four forces with kiosks for Level 1 extraction of data from suspect mobile devices. Those kiosks are now coming to end-of-life so a replacement solution is needed. The requirement is for a Digital Forensics Kiosk solution that includes:

  • replacement kiosks for Level 1 data extraction from mobile devices, including burner phones
  • solution which allows users to review and export data from force-networked terminals in an NEP compliant way with any required cloud platform being provided by the supplier
  • Implementation services
  • Ongoing service and support
  • Training

CPV: Computer-related equipment · Industry specific software package

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 5 yrs
Contract period: 18 Feb 2026 – 17 Feb 2031 (5 yrs)
Delivery: South West
30230000 Computer-related equipment48100000 Industry specific software package

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Jul 2025, 14:00 BST
Last source update
16 Jul 2025, 14:00 BST
Authority reference
1243
FTS notice number
2025/S 000-040527
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Computer-related equipmentIndustry specific software package
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-056053 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

16 Jul 2025 → 18 Feb 2026 · 3 dates
  1. Planning notice published
    16 Jul 2025, 14:00 BST
  2. Market engagement
    6 Aug 2025, 23:59 BST

    THIS NOTICE IS FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.

    Hosted in Devon and Cornwall Police, the South West Police Procurement Service (SWPPS) provides procurement services to Avon and Somerset, Devon & Cornwall, Dorset, Gloucestershire and Wiltshire Police.

    On behalf of the South West Forensics collaboration (Avon and Somerset, Devon & Cornwall, Dorset and Wiltshire Police), SWPPS are currently undertaking preliminary market engagement and considering various route to market options in order to run a successful procurement process for the provision of a SWF Digital Kiosk solution.

    SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions relating to the provision of the requirement.

    The purpose of this preliminary market engagement is to consult with the wider marketplace to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification and help identify routes to market.

    If you are interested in supporting SWPPS with this engagement, please respond to this notice by emailing [email protected] and we will be in touch with a Request for Information document. When making contact please include, "1243 SWF Digital Kiosks - RFI" in the Subject line of your email.

    SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Procurement Act 2023 The preliminary market engagement is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the preliminary market engagement. This preliminary market engagement does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the preliminary market engagement.

  3. Contract starts247 days ago
    18 Feb 2026

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    16 Jul 2025, 14:00 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

4 public bodies on the notice

The Police and Crime Commissioner for Avon & Somerse

Contracting authorityPublic authority - sub-central government GB-PPON: PCBG-5572-BPZL Valley Road, Portishead, South West, BS20 8JJContact email

Consortium members and other public bodies

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure