Official UK procurement notice
Surfacing Delivery Partnership · UK public procurement notice
Authority: Via East Midlands LTD (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionVia East Midlands delivers sustainable highways services across the East Midlands and operates as a wholly owned subsidiary of Nottinghamshire County Council. Via East Midlands holds several existing framework agreements for highway surfacing, surface treatments, and civil engineering delivery, which are nearing completion. The scope of these contracts involves high-profile aspects of highway service delivery that are of considerable public importance and are vital to delivering for the people of Nottinghamshire.
Via East Midlands plans to establish a new supplier contract for highway surfacing schemes with two suppliers, as part of a new Highway Surfacing Delivery Partnership Contract. The new contract will include three-year agreements with two possible one-year extensions, following an NEC4 Term Services arrangement.
Via East Midlands is seeking to collaborate with two highway surfacing contractors that are suitable for delivering technical excellence, efficiency, and cooperative behaviours across carriageway resurfacing, reconstruction, recycling, ironwork adjustment, and related work, including road marking and road studs.
The new Surfacing Delivery Partnership Contract will encourage a more strategic and collaborative approach to highway service delivery and value for money. This strategy will promote increased joint engagement, support Early Contractor Involvement, and enable a low-carbon circular economy operating model.
The new contract will require contractors to possess the technical capability and local capacity to consistently improve quality and safety standards across all highway surfacing disciplines. The new contract will feature a performance management framework that incentivises and rewards a one-team approach and excellent highway service delivery by linking work scope share and potential contract extensions.
Via East Midlands aims to collaborate with Surfacing Delivery Partnership Partners willing to invest in our area to foster regional economic growth. The contractors we select will utilise innovative materials, products, processes, and technologies to help Via East Midlands achieve regional economic development, social value, and environmental objectives.
CPV: Construction work for highways, roads
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£75,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price Per Quality Point (PPQP) from Most Advantageous Tender (MAT): Via East Midlands will employ a two-stage competitive flexible procedure under the Procurement Act 2023. Stage 1 - SQ (pass/fail), Quality responses, quality evidence and Tender price Stage 2 - Interview Presentation Via East Midlands plans to assess stages 1 and 2 using the Price Per Quality Point (PPQP) method from the new Most Advantageous Tender (MAT) approach to find the optimal balance of cost and quality. PPQP evaluation is transparent, fair, accurate, and directly supports our aim to deliver the best surfacing outcomes for every pound (£) of public expenditure. Following an initial compliance check, the evaluation panel will conduct stage 1 of the formal assessment. After the formal Stage 1 assessment, an interim PPQP will be calculated to identify five shortlisted bidders to be invited for the Stage 2 interview presentation. Once the evaluation panel finishes stage 2 of the formal assessment, a final PPQP will be determined for the contract award. Via East Midlands will make sure that the tender evaluation process is: • Transparent - by setting out clear instructions to tenderers • Objective - by following the process exactly • Consistent and non-discriminatory - by treating all bidders the same way • Proportional - assessment is for shortlisting and then contract award Scoring methodology Stage 1 for shortlisting • PSQ (pass/fail) • Quality responses - 40 marks • Quality evidence - 30 marks • Commercial assessment to determine tender price Scoring methodology Stage 2 • Interview Presentation - 30 marks The contract for surfacing delivery partners will be awarded to the two bidders with the lowest price per quality point from a shortlist of five bidders. A 60% work share will be awarded to the bidder with the lowest price per quality point, while the remaining 40% will go to the next lowest bidder from the same shortlist.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Nov 2025, 14:51 GMT
- Last source update
- 24 Apr 2026, 10:51 BST
- Award evaluation window
- Submission end – 1 Apr 2026
- FTS notice number
2025/S 000-076537- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05e78dFind a Tender
How it was run
Official notice- Requests to participate (first stage)
- 19 Jan 2026, 11:00 GMT
- Submission deadline
- 2 Feb 2026, 11:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please login to the Supplier Network to view the Opportunity:
- Log in at supplierlive.proactisp2p.com/Account/Login ↗
- Go to 'Opportunities' and search Via East Midlands Ltd
Timeline
24 Nov 2025 → 24 Apr 2026 · 8 dates- Tender notice published331 days ago24 Nov 2025, 14:51 GMT
- Expressions of interest by275 days ago19 Jan 2026, 11:00 GMT
- Submission deadline261 days ago2 Feb 2026, 11:00 GMT
- Assessment summaries sent231 days ago5 Mar 2026
- Standstill ends219 days ago16 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Award decision expected by203 days ago1 Apr 2026, 23:59 BST
- Latest notice published180 days ago24 Apr 2026, 10:51 BST
Notice history
8 events · 4 releases on Find a Tender · since 24 Nov 2025- Tender notice published24 Nov 2025, 14:51 GMTUK4
- Tender notice published9 Dec 2025, 16:23 GMTUK4
- Deadline published: 2 Feb 2026, 11:00 GMT9 Dec 2025, 16:23 GMT
- Contract award notice published5 Mar 2026, 15:51 GMTUK6
- Status changed to complete5 Mar 2026, 15:51 GMT
- Buyer details updated5 Mar 2026, 15:51 GMT
- Contract signature expected25 Mar 2026, 23:59 GMTscheduled
- Contract details notice published24 Apr 2026, 10:51 BSTUK7
Published amendments (1)
Submission deadline extended to 02/02/2026 by 11:00am.
Routine re-releases (4)
- 2025-11: 1 release · 24 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Robinsons Paver Hire LtdSME, Tarmac Trading Limitedjoint award1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 3+1+1 years total. | £75,000,000 | 5 Mar 2026 | Awarded |
Contracts
Contract 1 · Robinsons Paver Hire LtdSME, Tarmac Trading Limited
- Signed
- 1 Apr 2026
- Value
- £75,000,000
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- 3+1+1 Year format.
8 agreed KPIs: Quality of surfacing works · Efficiency of surfacing works · Cost Control of Surfacing Works …
- Quality of surfacing works, Further information within the ITT document.
- Efficiency of surfacing works, Further information within the ITT document.
- Cost Control of Surfacing Works, Further information within the ITT document.
- Safety of surfacing works, Further information within the ITT document.
- Environmental performance of surfacing works, Further information within the ITT document.
- Reducing carbon across surfacing works, Further information within the ITT document.
- Stakeholder satisfaction with surfacing works, Further information within the ITT document.
- Social value from surfacing works, Further information within the ITT document.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 8 at stage one | 2 | 0 | — |
Who bid
- wonTARMAC TRADING LIMITED · West Midlands
- wonROBINSON'S PAVER HIRE LIMITEDSME · East Midlands
- did not winHANSON QUARRY PRODUCTS EUROPE LIMITED · South East England
- did not winHOLCIM UK LIMITED · East Midlands
- did not winTHOMAS BOW LIMITEDSME · East Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Via East Midlands LTDContracting authorityPublic undertaking
Bidders & participating suppliers
5 commercial parties on the notice · 2 awarded- HANSON QUARRY PRODUCTS EUROPE LIMITEDBidder / tenderer
- HOLCIM UK LIMITEDBidder / tenderer
- ROBINSON'S PAVER HIRE LIMITEDAwarded supplier
- TARMAC TRADING LIMITEDAwarded supplier
- THOMAS BOW LIMITEDBidder / tenderer
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender