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Published 18 Mar 2022, 12:23 GMT

Official UK procurement notice

Surface Pro Computer Refresh

Official notice

Authority: National Heritage Memorial Fund·Consortium: 2 public authorities

GoodsOpen procedureSME suitableAccelerated
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UKLondon (UKI)
Published estimate£485,000exc. VAT
Submissions closed 4 Apr 2022awarded 24 May 2022
Awarded to XMA Limited

What is being bought

Published requirement description

CONTRACT NOW AWARDED - Implementation of 3 year program to refresh all computer devices across the organisation. 360 computer devices will be replaced in a phased rollout. The

enhanced devices will fully enable hybrid working, and will give end users greater computing capability, whilst closely aligning with the green impact scheme.

CPV: Data-processing machines (hardware)

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£485,000
Delivery: UK, London
Extensions: The term of the agreements be extended at the discretion of the contracting authority.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (2)
  • Price is not the only award criterion and all criteria are stated only in the procurement documents: 50%
  • price: 50%
Published award criteria (2)
  • Price is not the only award criterion and all criteria are stated only in the procurement documents: 50%
  • Price: 50%
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
18 Mar 2022, 12:23 GMT
Last source update
25 May 2022, 11:13 BST
Award evaluation window
4 Apr 2022 – …
Authority reference
NHMF 0310
FTS notice number
2022/S 000-014609
Accelerated
Replenishment programme brought forward because of world events.
Classification (CPV)
Data-processing machines (hardware)
Delivery area
UKLondon (UKI)
Official registry OCID
ocds-h6vhtk-03238e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

As defined by The Cabinet Office's Public Procurement Review Service

Publisher note: CONTRACT NOW AWARDED - THIS IS A CONTRACT AWARD NOTICE. For additional details, please refer back to our invitation to tender.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
4 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Participation fee
document
Bids opened
4 Apr 2022, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

www.heritagefund.org.uk/sites/default/files/… ↗

Timeline

4 Apr 2022 → 4 Jun 2022 · 4 dates
  1. Submission deadline
    4 Apr 2022, 12:00 BST
  2. Bids opened
    4 Apr 2022, 13:00 BST
  3. Notice published
    25 May 2022, 11:13 BST
  4. Bids must remain valid until
    4 Jun 2022, 23:59 BST

Notice history

2 events · 2 releases on Find a Tender · since 25 May 2022
  1. Status changed to complete
    25 May 2022, 11:13 BST
  2. Buyer details updated
    25 May 2022, 11:13 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 42 from SMEs
Contracts signed 1latest 24 May 2022
Awarded toValueDateStatus
XMA Limited——Awarded

Contracts

  • Surface Pro Computer Refresh · XMA Limited

    Signed
    24 May 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic2—£541,896 – £600,707

Contracting authority & participating public bodies

2 public bodies on the notice

National Heritage Memorial Fund

Contracting authorityLottery DistributorLottery DistributionBody governed by public lawGeneral public services International House, St Katharines Way, London, UK, E1W 1UNContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • NHMFReview body LONDON
  • The Cabinet Office Public Procurement Review ServiceReview body LONDON

Bidders & participating suppliers

1 commercial party on the notice
  • XMA LtdAwarded supplier Wilford Industrial Estate, Ruddington Lane, Wilford, Nottingham, East Midlands, NG11 7EP

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.