Official UK procurement notice
Supported Hostels Security Services Contract
Authority: Southwark Council (Local council)
What is being bought
Published requirement descriptionSouthwark Council is looking to procure a Security service to ensure building and occupant safety across 5 supported hostels in the borough: Manor Place, Jo Richards House, David Barker House, Northcott House and Keyworth Street Hostel. Support is given in a range of complex support needs from domestic violence, substance misuse, mental health and offending.
The full scope of the services to be provided is set out in the Specification issued within the Invitation to Tender (ITT) document. However, the focus of the Service is on providing out-of-hours security cover at the supported hostels with Security staff primarily responsible for ensuring that the building and occupants are safe and secure.
Hours of service are as follows:
a. Monday to Friday 20:00 to 08:00 (Daily)
b. Saturday & Sunday 08:00 - 08:00 (Monday) - Please note 24-hour cover at weekends
c. Public Holidays 08:00 - 08:00 (the following working day) - Please note 24-hour cover
A minimum of two officers to be deployed at each hostel at any one time. The Supplier shall be responsible for the provision of gender appropriate security staff to meet the supported hostels’ security requirements including at the female only hostel.
The Contract is for an initial period of three (3) years with the option to extend for any period or periods up to a maximum of two (2) further years.
- The authority expects to re-tender this requirement around 4 Dec 2031, 23:59 GMT.
- How the procedure runs: This procurement exercise is being run as an open Invitation to Tender (ITT) under the Procurement Act 2023 (PA2023) Competitive Flexible Procedure using a simple two stage process and the Authority will appoint a single (1) Supplier on the Contract for an initial three year period with the possibility of a further two one-year extensions, up to a maximum overall term of five years. The Procurement Specific Questionnaire (PSQ) (Stage 1) will be used to prequalify bidders and select a minimum of five companies to be invited to tender (Stage 2). Any selection of tenderers will be based solely on the criteria set out for the procurement. Here, the evaluation of tender response will be set as 50% price, 40% quality and 10% Social Value.
CPV: Security services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£5,525,000
- Economic & financial standing
Please refer to the Procurement Specific Questionnaire.
- Technical & professional ability
Please refer to the Procurement Specific Questionnaire.
- Condition of participationshortlisting
Please see section below regarding Award Criteria.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: All award criteria are stated in the tender documents
- Price
- Social Value: Social Value assessment is split into 6% Qualitative and 4% Quantitative
- Economic & financial standing
Please refer to the Procurement Specific Questionnaire.
- Technical & professional ability
Please refer to the Procurement Specific Questionnaire.
- Condition of participationshortlisting
Please see section below regarding Award Criteria.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 4 Dec 2031
- First published
- 17 Sept 2025, 16:30 BST
- Last source update
- 12 May 2026, 15:58 BST
- Award evaluation window
- Submission end – 29 Oct 2026
- Authority reference
DN788550- FTS notice number
2026/S 000-043583- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059c92Find a Tender
- How it runs
This procurement exercise is being run as an open Invitation to Tender (ITT) under the Procurement Act 2023 (PA2023) Competitive Flexible Procedure using a simple two stage process and the Authority will appoint a single (1) Supplier on the Contract for an initial three year period with the possibility of a further two one-year extensions, up to a maximum overall term of five years.
The Procurement Specific Questionnaire (PSQ) (Stage 1) will be used to prequalify bidders and select a minimum of five companies to be invited to tender (Stage 2). Any selection of tenderers will be based solely on the criteria set out for the procurement. Here, the evaluation of tender response will be set as 50% price, 40% quality and 10% Social Value.
How it was run
Official notice- Requests to participate (first stage)
- 2 Jun 2026, 12:00 BST
- Submission deadline
- 2 Jun 2026, 12:00 BST
- Clarification deadline
- 22 May 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
17 Sept 2025 → 19 Jan 2027 · 8 dates- Planning notice published17 Sept 2025, 16:30 BST
- Market engagement399 days ago24 Sept 2025, 23:59 BST
The engagement process will comprise One to One supplier events via Teams. Two days have currently been set aside to talk to interested parties individually on 25 and 26 September 2025.
Each session will last approximately 30 mins at which Southwark will briefly set out what it is looking for, then invite each supplier to respond and pose any questions suppliers might have about the contract or the procurement.
Note that the consultation may be recorded or notes taken to ensure that the resulting tender pack provides information such that all bidders have the same information and no potential bidder unable to make the dates is disadvantaged.
Suppliers should contact Wayne Haywood ([email protected] / Tel: 0207 525 5000) to arrange their half hour slot on 25 or 26 September 2025.
- Next notice expected197 days ago14 Apr 2026, 23:59 BST
- Tender notice published170 days ago12 May 2026, 15:58 BST
- Clarification questions by160 days ago22 May 2026, 15:00 BST
- Submission deadline149 days ago2 Jun 2026, 12:00 BST
- Today29 Oct 2026
- Award decision expected byin 4h29 Oct 2026, 23:59 GMT
- Contract startsin 81 days19 Jan 2027
Notice history
7 events · 3 releases on Find a Tender · since 17 Sept 2025- Preliminary market engagement notice published17 Sept 2025, 16:30 BSTUK2
- Pipeline notice published1 Apr 2026, 12:49 BSTUK1
- Published value updated to £5,525,0001 Apr 2026, 12:49 BSTwas £5,750,000
- Status changed to planned1 Apr 2026, 12:49 BST
- Tender notice published12 May 2026, 15:58 BSTUK4
- Status changed to active12 May 2026, 15:58 BST
- Procurement method changed12 May 2026, 15:58 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Via the council's e-procurement system. https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=7219aa88-4983-f011-813a-005056b64545 Interested providers will need to register with https://procontract.due-north.com/register to express an interest in this opportunity.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender