Official UK procurement notice
Supply Only and Supply & Distribution of Groceries and Provisions
Authority: Scotland Excel
What is being bought6 lots · detail below
Published requirement descriptionThis Contract Award Notice is in relation to the renewal framework for Groceries and Provisions.
It is anticipated that the scope of materials covered under the framework will include, but not be limited to, dairy and chilled, dried goods and ambient products, and crisps, confectionery, soft drinks and water.
CPV: Assorted dairy products · Bakery products · Beans in tomato sauce · Butter · Canned goods · Canned or tinned fish and other prepared or preserved fish · Cereals · Cheddar cheese · Cheese products · Cheese spreads · Chocolate · Chocolate products · +56 more
How this framework works
From the published notice- Bids received
- 10 bids on the busiest of 6 lots · 10 suppliers appointed
- Electronic auction
- Details provided by Councils at Call-off where required.
Lots and requirements (6)Procurement structure
6 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £14,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Supply and Distribution of Dairy and Chilled ProductsCancelledPublished value£36,000,000
This Contract Award Notice is in relation to the renewal framework for Groceries and Provisions.
It is anticipated that the scope of materials covered under the framework will include, but not limited to cheese, butter, eggs and yoghurts. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #2Supply and Distribution of Dried Goods and Ambient ProductsCancelledPublished value£60,000,000
This Contract Award Notice is in relation to a renewal framework for Groceries & Provisions.
It is anticipated that the scope of materials covered under the framework will include, but not be limited to baking ingredients, preserves,
biscuits and cakes, breakfast cereals, canned goods, condiments, cooking sauces, hot drinks and seasonings. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #3Supply and Distribution of Crisps and ConfectioneryCancelledPublished value£6,000,000
This Contract Award Notice is in relation to a renewal framework for Groceries & Provisions.
It is anticipated that the scope of materials covered under the framework will include, but not be limited to, confectionery, crisps and snacks. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #4Supply and Distribution of Soft Drinks and WaterCancelledPublished value£30,000,000
This Contract Award Notice is in relation to a renewal framework for Groceries & Provisions.
It is anticipated that the scope of materials covered under the framework will include, but not be limited to juices, squashes and cordials, water and soft drinks. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #5Distribution of Groceries and ProvisionsCancelledceiling above
This Contract Award Notice is in relation to a renewal framework for Groceries & Provisions.
This lot is for distribution of products awarded on Lot 6 Supply Only Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #6Supply Only of Groceries and ProvisionsCancelledceiling above
This Contract Award Notice is in relation to a renewal framework opportunity for the Supply Only and Supply and Distribution of Groceries and Provisions.
It will provide a mechanism for Scottish local authorities to procure a range of groceries and provisions that includes, but is not limited to, eggs, cheese, yoghurts, flour, cake mixes, tinned goods, cereals, condiments, cook sauces, hot beverages, crisps, confectionery, soft drinks and water.
Bidders are able to bid on a supply only basis for 1 or more product items contained within the schedule of offer at no penalty. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- price: 70%
Published award criteria (2)
- Technical: 30
- Price: 70
- Economic & financial standing
- SPD (Scotland) Question 4B.5: Insurance Requirements
- SPD (Scotland) Question 4B.6: Other Economic & Financial Requirements
In accordance with Regulation 59 (12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual Lot.
Minimum: 1. SPD (Scotland) Question 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: SPD (Scotland) Question 4B.5.1 Employers' (Compulsory… - Technical & professional ability
- SPD (Scotland) Question 4C.1: Supply & Services Contracts
- SPD (Scotland) Question 4C.10:Subcontracting
- SPD (Scotland) Question 4D.1: Quality Assurance Scheme
- SPD (Scotland) Question 4D.1: Health and Safety Procedures
- SPD (Scotland) Question 4D.2: Environmental Management Standards
Minimum: SPD (SCOTLAND) QUESTION 4C.10 - SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contrac…
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply Only and Supply & Distribution of Groceries and Provisions” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Jun 2024, 16:55 BST
- Last source update
- 24 Jun 2025, 10:43 BST
- Award evaluation window
- 13 Dec 2024 – …
- Authority reference
1423- FTS notice number
2025/S 000-034626- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046e20Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Scotland Excel will require the members of any tendering group of entities (including, but not limited to, consortium members, members of a group of economic operators and / or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract.
For full details of the conditions relevant to the proposed Framework, and contracts to be called-off there under (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section " “I.3 (Communication” of this Contract Notice).
Publisher note: This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel is a central purchasing body procuring this framework on behalf of the following contracting authorities (and successor bodies): - The 32 local authorities in Scotland, - Tayside Contracts, - Scotland Excel associate members: https://home.scotland-excel.org.uk/about-us/our-members/ - Scottish National Health Service Authorities, including any body created pursuant to the National Health Service Scotland Act (1978), - Scottish Prison Service (SPS) and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service, - Police Scotland, - Any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel. Tenderers are advised that the envisaged maximum number of participants that might be appointed to this framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement. Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Member Authority or Associate Member which will be settled by them during call off of a contract under this proposed Framework Agreement. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015 For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:797608)
How it was run
Official notice- Appointment period ends
- 13 Dec 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 13 Dec 2024, 12:00 GMT
Timeline
1 Oct 2024 → 24 Jun 2025 · 4 dates- Next notice expected1 Oct 2024, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown13 Dec 2024, 12:00 GMT
- Bids opened13 Dec 2024, 12:00 GMT
- Notice published24 Jun 2025, 10:43 BST
Notice history
5 events · 3 releases on Find a Tender · since 15 Nov 2024- Published value updated to £160,000,00015 Nov 2024, 13:29 GMTwas £140,000,000
- Status changed to active15 Nov 2024, 13:29 GMT
- Procurement method changed15 Nov 2024, 13:29 GMT
- Deadline published: 13 Dec 2024, 12:00 GMT15 Nov 2024, 13:29 GMT
- Status changed to complete24 Jun 2025, 10:43 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £14,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Supply and Distribution of Dairy and Chilled Products
- Signed
- 8 Apr 2025
- Value
- £36,000,000
- Status
- active
Supply and Distribution of Dried Goods and Ambient Products
- Signed
- 8 Apr 2025
- Value
- £60,000,000
- Status
- active
Supply and Distribution of Crisps and Confectionery
- Signed
- 8 Apr 2025
- Value
- £6,000,000
- Status
- active
Supply and Distribution of Soft Drinks and Water
- Signed
- 8 Apr 2025
- Value
- £30,000,000
- Status
- active
Distribution of Groceries and Provisions
- Signed
- 8 Apr 2025
- Value
- ceiling above
- Status
- active
Supply Only of Groceries and Provisions
- Signed
- 8 Apr 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply and Distribution of Dairy and Chilled Products | 10bids · 10 electronic · 10 from abroad | 7 | — | — |
| 2 · Supply and Distribution of Dried Goods and Ambient Products | 10bids · 10 electronic · 10 from abroad | 7 | — | — |
| 3 · Supply and Distribution of Crisps and Confectionery | 10bids · 10 electronic · 10 from abroad | 7 | — | — |
| 4 · Supply and Distribution of Soft Drinks and Water | 10bids · 10 electronic · 10 from abroad | 7 | — | — |
| 5 · Distribution of Groceries and Provisions | 10bids · 10 electronic · 10 from abroad | 7 | — | — |
| 6 · Supply Only of Groceries and Provisions | 10bids · 10 electronic · 10 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
10 commercial parties on the notice- Adamsons Drinks LtdFramework contractor
- BFS Group Ltd T/A BidfoodFramework contractor
- Bestway WholesaleFramework contractor
- MOORHEAD & MCGAVIN LTDFramework contractor
- Middleton Foods Products LtdFramework contractor
- Radnor Hills Mineral Water Company LtdFramework contractor
- Rowan Glen LtdFramework contractor
- Sysco GB LimitedFramework contractor
- Unilever UK LimitedFramework contractor
- William Yule & Son LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.