Official UK procurement notice
Supply of Woodchip - HEDYN/ASSE/2619
Authority: Tai Hedyn Limited (Public body)
Sectors: Agricultural, farming, fishing, forestry and related products (03) Delivery: Wales (UKL21)
Published estimate£2,280,952≈ £1.1m / year · £239,500,000 inc. VAT
Submissions closed 11 Sept 2026awarded 8 Oct 2026
Award (standstill) to Karl Jones & Sons Ltd
Contract term 2 yrsends 8 Oct 2028 · up to 8 Oct 2030 with extensions · starts 8 Oct 2026
What is being bought
Published requirement descriptionHedyn requires the appointment of a suitably experienced and qualified supplier to ensure the continued operation of the Duffryn District Heating Scheme, which provides heating and hot water to residents and leaseholders across the Duffryn Estate. The contract comprises the supply and delivery of biomass fuel to the Duffryn Boiler House, Henry Morgan Way, Duffryn, Newport, NP10 8WD.
The appointed supplier will be responsible for the supply and delivery of woodchip fuel in accordance with the specification and operational requirements of the scheme, ensuring the continued provision of heating and hot water services to residents and leaseholders.
- The authority expects to re-tender this requirement around 23 Sept 2026, 23:59 BST.
- No preliminary market engagement: There has been no preliminary market engagement undertaken
CPV: Wood
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,280,952
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As per tender documents
- Technical & professional ability
As per tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Quality: 25%
- Price: 70%
- Social Value and Community Benefits: 5%
Published award criteria (3)
- Quality: Quality Questions – Weighted 25 % (Scored out of 100% weighted back to 25%)
- Social Value and Community Benefits : Social Value and Community Benefit Question – Weighted 5%] (Scored out of 100% weighted back to 5%)
- Price: Commercial Response – Weighted 70 % (Scored out of 100% weighted back to 70%)
Conditions of participation2
- Economic & financial standing
As per tender documents
- Technical & professional ability
As per tender documents
What this means for your bid
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 23 Sept 2026
- First published
- 11 Aug 2026, 09:52 BST
- Last source update
- 8 Oct 2026, 11:28 BST
- Award evaluation window
- Submission end – 23 Sept 2026
- Authority reference
HEDYN/ASSE/2619- FTS notice number
2026/S 000-076050- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e0e2Find a Tender
How it was run
Official noticeRun through: Delta eSourcing · Who buys & how to bid on Delta
Access & registration note: Free Select account; no DUNS asked at signup
- Submission deadline
- 11 Sept 2026, 12:00 BST
- Clarification deadline
- 3 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
Timeline
11 Aug 2026 → 19 Oct 2026 · 8 dates- Tender notice published65 days ago11 Aug 2026, 09:52 BST
- Clarification questions by42 days ago3 Sept 2026, 12:00 BST
- Submission deadline34 days ago11 Sept 2026, 12:00 BST
- Award decision expected by21 days ago23 Sept 2026, 23:59 BST
- Assessment summaries sent7 days ago8 Oct 2026, 00:00 BST
- Contract starts7 days ago8 Oct 2026, 00:00 BST
- Latest notice published7 days ago8 Oct 2026, 11:28 BST
- Today15 Oct 2026
- Standstill endsin 5 days19 Oct 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 11 Aug 2026- Tender notice published11 Aug 2026, 09:52 BSTUK4
- Contract award notice published8 Oct 2026, 11:28 BSTUK6
- Status changed to complete8 Oct 2026, 11:28 BST
- Contract signature expected21 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1some still in standstill
Awarded value £2,043,0001 award exc. VAT
Bids received 66 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Karl Jones & Sons LtdSME21 Oct 2026 – 21 Oct 2028 · up to 21 Oct 2030Extensions: The initial contract term will be 24 months, commencing on the contract start date. Hedyn reserves the right, at its sole discretion, to extend the contract for a further 12 months, followed by an additional 12-month extension period, subject to satisfactory performance, continued business need, and available funding. | £2,043,000 | 8 Oct 2026standstill to 19 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Karl Jones & Sons LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Bidders required to respond via esourcing platform - Delta
- Technical specifications As per tender documents
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender