Find a TenderAwarded
Published 30 Apr 2021, 16:58 BST

Official UK procurement notice

Supply of Traffic Management for NY Highways Ltd - North Yorkshire

Official notice

Authority: NY HIGHWAYS LIMITED (Public body)·Consortium: 5 public authorities

Framework agreement7 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)£2,240,000total for 7 lots · framework ceiling, not attributable revenue
Submissions closed 7 Jun 2021awarded 15 Jul 2021
Lots 7see the lot list below

What is being bought7 lots · detail below

Published requirement description

This Supply of Traffic Management services Contract is a Framework Agreement for the call

off of traffic management services by NY Highways Limited, North Yorkshire County Council,

City of York Council, and their successors (‘the Company’).

The framework agreement will last for 2 years. There is a potential to extend the framework

agreement for a further year and again for one year period. Extensions to the Framework

Agreement will be at the discretion of NY Highways.

The framework will include 7 lots, 1. Richmondshire, 2.Hambleton, 3.Scarborough,

4.Ryedale, 5.Craven, 6.Harrogate, 7.Selby and City of York. .

Each lot will have a maximum of 3 suppliers. Suppliers may bid for one or more lots.

There is no limit to the number of lots a supplier can be awarded to..

CPV: Supporting and auxiliary transport services; travel agencies services · Transport equipment and auxiliary products to transportation

How this framework works

From the published notice
Places
up to 21 suppliers · 22 bids on the busiest of 7 lots (1.0 per place) · 4 appointed

Lots and requirements (7)Procurement structure

7 lots · no lot values published · same evaluation weights on every lot
Lot #1Traffic Management Service in the Richmondshire District areaAwardedRenewal

This lot is to provide Traffic Management Services and a potential top-up of Winter

Maintenance Service within the Richmondshire District area. The Framework will consist of seven (7) Lots based on geographical area, 1. Richmondshire, 2.Hambleton, 3.Scarborough, 4.Ryedale,

5.Craven, 6.Harrogate, 7.Selby and City of York. .

Each lot will have a maximum of 3 suppliers.

Suppliers may bid for one or more lots. There is no limit to the number of lots a

supplier can be awarded to. NY Highways is a wholly-owned subsidiary of North Yorkshire County Council. NY Highways will commence operations as North Yorkshire County Council’s Highways Maintenance Contractor from 1st June 2021

Extensions: two year initial period, followed by two further 12 month periodsVariant bids: not allowed
Lot #2Traffic Management Service in the Hambleton District areaAwardedRenewal

This lot is to provide Traffic Management Services and a potential top-up of Winter

Maintenance Service within the Hambleton District area.

The Framework will consist of seven (7) Lots based on geographical area, 1. Richmondshire, 2.Hambleton, 3.Scarborough, 4.Ryedale, 5.Craven, 6.Harrogate, 7.Selby and City of York. .

Each lot will have a maximum of 3 suppliers.

Suppliers may bid for one or more lots. There is no limit to the number of lots a

supplier can be awarded to. NY Highways is a wholly-owned subsidiary of North Yorkshire County Council. NY Highways will commence operations as North Yorkshire County Council’s Highways Maintenance Contractor from 1st June 2021

Extensions: two year initial period, followed by two further 12 month periodsVariant bids: not allowed
Lot #3Traffic Management Service in the Scarborough areaAwardedRenewal

This lot is to provide Traffic Management Services and a potential top-up of Winter

Maintenance Service within the Scarborough area.

The Framework will consist of seven (7) Lots based on geographical area, 1. Richmondshire, 2.Hambleton, 3.Scarborough, 4.Ryedale, 5.Craven, 6.Harrogate, 7.Selby and City of York. .

Each lot will have a maximum of 3 suppliers.

Suppliers may bid for one or more lots. There is no limit to the number of lots a

supplier can be awarded to. NY Highways is a wholly-owned subsidiary of North Yorkshire County Council. NY Highways will commence operations as North Yorkshire County Council’s Highways Maintenance Contractor from 1st June 2021

Extensions: two year initial period, followed by two further 12 month periodsVariant bids: not allowed
Lot #4Traffic Management Service in the Ryedale District areaAwardedRenewal

This lot is to provide Traffic Management Services and a potential top-up of Winter

Maintenance Service within the Ryedale District area.

The Framework will consist of seven (7) Lots based on geographical area, 1. Richmondshire, 2.Hambleton, 3.Scarborough, 4.Ryedale, 5.Craven, 6.Harrogate, 7.Selby and City of York. .

Each lot will have a maximum of 3 suppliers.

Suppliers may bid for one or more lots. There is no limit to the number of lots a

supplier can be awarded to. NY Highways is a wholly-owned subsidiary of North Yorkshire County Council. NY Highways will commence operations as North Yorkshire County Council’s Highways Maintenance Contractor from 1st June 2021

Extensions: two year initial period, followed by two further 12 month periodsVariant bids: not allowed
Lot #5Traffic Management Service in the Craven District areaAwardedRenewal

This lot is to provide Traffic Management Services and a potential top-up of Winter

Maintenance Service within the Craven District area.

The Framework will consist of seven (7) Lots based on geographical area, 1. Richmondshire, 2.Hambleton, 3.Scarborough, 4.Ryedale, 5.Craven, 6.Harrogate, 7.Selby and City of York. .

Each lot will have a maximum of 3 suppliers.

Suppliers may bid for one or more lots. There is no limit to the number of lots a

supplier can be awarded to. NY Highways is a wholly-owned subsidiary of North Yorkshire County Council. NY Highways will commence operations as North Yorkshire County Council’s Highways Maintenance Contractor from 1st June 2021

Extensions: two year initial period, followed by two further 12 month periodsVariant bids: not allowed
Lot #6Traffic Management Service in the Harrogate Borough areaAwardedRenewal

This lot is to provide Traffic Management Services and a potential top-up of Winter

Maintenance Service within the Harrogate Borough area.

The Framework will consist of seven (7) Lots based on geographical area, 1. Richmondshire, 2.Hambleton, 3.Scarborough, 4.Ryedale, 5.Craven, 6.Harrogate, 7.Selby and City of York. .

Each lot will have a maximum of 3 suppliers.

Suppliers may bid for one or more lots. There is no limit to the number of lots a

supplier can be awarded to. NY Highways is a wholly-owned subsidiary of North Yorkshire County Council. NY Highways will commence operations as North Yorkshire County Council’s Highways Maintenance Contractor from 1st June 2021.

Extensions: two year initial period, followed by two further 12 month periodsVariant bids: not allowed
Lot #7Traffic Management Service in the Selby and City of YorkAwardedRenewal

This lot is to provide Traffic Management Services and a potential top-up of Winter

Maintenance Service within the Selby and City of York area.

The Framework will consist of seven (7) Lots based on geographical area, 1. Richmondshire, 2.Hambleton, 3.Scarborough, 4.Ryedale, 5.Craven, 6.Harrogate, 7.Selby and City of York. .

Each lot will have a maximum of 3 suppliers.

Suppliers may bid for one or more lots. There is no limit to the number of lots a

supplier can be awarded to. NY Highways is a wholly-owned subsidiary of North Yorkshire County Council. NY Highways will commence operations as North Yorkshire County Council’s Highways Maintenance Contractor from 1st June 2021.

Extensions: two year initial period, followed by two further 12 month periodsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Supply of Traffic Management for NY Highways Ltd - North Yorkshire” is a framework: the contest is a place on its panel, up to 21 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Apr 2021, 16:58 BST
Last source update
18 Aug 2021, 11:02 BST
Award evaluation window
7 Jun 2021 – …
Authority reference
DN536673
FTS notice number
2021/S 000-020176
Classification (CPV)
Supporting and auxiliary transport services; travel agencies servicesTransport equipment and auxiliary products to transportation
Delivery area
Yorkshire & Humber (UKE2)
Official registry OCID
ocds-h6vhtk-02ac6b Find a Tender
Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures: ‘In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).’

Publisher note: To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile. To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and change the All Data drop down to Reference Number in the search drop down; enter the contract ID DN513099; click Go, and the details of this contract should be displayed. Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date. If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index Alternatively you can log your call by emailing [email protected] . For critical and time sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.’ In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract NY Highways Limited will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10 day standstill period (in accordance with Regulation 87) before the contract is entered into. Expressions of interest applications must be by way of completion of the Selection and Award Questionnaire (in accordance with the requirements set out in the Selection and Award Questionnaire by the time limit in section IV.2.2) above). NY Highways reserves the right to vary, amend and update any aspects of the procurement documents. NY Highways reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. Framework Permissible Users: The following is a list of eligible public sector bodies who can access this framework arrangement: North Yorkshire County Council (https://www.northyorks.gov.uk) City of York Council (www.york.gov.uk), NY Highway Limited (wholly owned subsidiary of North Yorkshire County Council) Any other contracting authority created as a wholly owned subsidiary of the above Local Authorities (including of North Yorkshire County Council).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
7 Jun 2021, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
7 Jun 2021, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Jun 2021 → 18 Aug 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Jun 2021, 10:00 BST
  2. Bids opened
    7 Jun 2021, 10:00 BST
  3. Notice published
    18 Aug 2021, 11:02 BST

Notice history

2 events · 2 releases on Find a Tender · since 18 Aug 2021
  1. Status changed to complete
    18 Aug 2021, 11:02 BST
  2. Buyer details updated
    18 Aug 2021, 11:02 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 2219 from SMEs · busiest of 7 lots
Contracts signed 7latest 15 Jul 2021

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £80,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Supply of Traffic Management Service in the Richmondshire District area

    Signed
    15 Jul 2021
    Value
    £40,000
    Status
    active
  • Supply of Traffic Management Service in the Hambleton District area

    Signed
    15 Jul 2021
    Value
    ceiling above
    Status
    active
  • Supply of Traffic Management Service in the Scarborough area

    Signed
    15 Jul 2021
    Value
    £60,000
    Status
    active
  • Supply of Traffic Management Service in the Ryedale District area

    Signed
    15 Jul 2021
    Value
    £60,000
    Status
    active
  • Supply of Traffic Management Service in the Craven District area

    Signed
    15 Jul 2021
    Value
    £40,000
    Status
    active
  • Supply of Traffic Management Service in the Harrogate Borough area

    Signed
    15 Jul 2021
    Value
    ceiling above
    Status
    active
  • Supply of Traffic Management Service in the Selby and City of York

    Signed
    15 Jul 2021
    Value
    £100,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Traffic Management Service in the Richmondshire District area20bids · 20 electronic19——
2 · Traffic Management Service in the Hambleton District area22bids · 22 electronic19——
3 · Traffic Management Service in the Scarborough area20bids · 20 electronic19——
4 · Traffic Management Service in the Ryedale District area21bids · 21 electronic19——
5 · Traffic Management Service in the Craven District area21bids · 21 electronic19——
6 · Traffic Management Service in the Harrogate Borough area22bids · 22 electronic19——
7 · Traffic Management Service in the Selby and City of York22bids · 22 electronic19——

Contracting authority & participating public bodies

4 public bodies on the notice

NY Highways Limited

Contracting authorityPublic bodyWholly owned subsidiary of a Local Authority (North Yorkshire County Council)Highways Maintenance Activities County Hall, Racecourse Lane, Northallerton, Yorkshire & Humber, DL7 8ADContact name, email Published organisation website ↗

Consortium members and other public bodies

  • City of York CouncilContracting authority York, Yorkshire & HumberContact email
  • NY Highways LtdContracting authorityWholly owned subsidiary of a Local Authorities (North Yorkshire County Council)Highway Maintenance Activities Northallerton, Yorkshire & HumberContact name, email, phone
  • North Yorkshire County CouncilContracting authority Northerallerton, Yorkshire & HumberContact email

Dispute resolution & review bodies

  • High Court of England and WaleReview contact point London
  • High Court of England and WalesReview body London
  • Hign Court of England and WalesReview contact point London

Framework contractors & participating bidders

7 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria