Find a TenderAwardedContract details notice

Published 22 Sept 2025, 16:36 BST

Official UK procurement notice

Supply of School Crossing Patrol Uniform

Official notice

Authority: Derbyshire County Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: East Midlands (UKF1)

Published estimate£100,000≈ £33k / year · £120,000 inc. VAT1.6% below published estimate

Submissions closed 22 Oct 2025awarded 23 Mar 2026

Awarded to KELTIC LIMITED

Contract term 3 yrsends 30 Sept 2029 · up to 30 Sept 2033 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

Derbyshire County Council (the Council) is seeking a single provider to supply and distribute School Crossing Patrol (SCP) uniforms and equipment for its SCP teams. The Council intends to establish a contract with an experienced company capable of delivering high-performance, quality products that meet all relevant road safety standards and legislation. The uniforms and equipment must ensure a high level of visibility, enabling SCP employees to stop traffic and ensure the safety of children and adults crossing roads near school sites.

The contract is anticipated to run for a period of three years, commencing on 01 October 2026, with the option to extend for up to two additional periods of 24 months, subject to satisfactory performance.

CPV: Garments · Occupational clothing, special workwear and accessories · Outerwear · Special clothing and accessories

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£100,000

Contract period: 1 Oct 2026 – 30 Sept 2029 (3 yrs) · up to 30 Sept 2033 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligible

Extensions: The contract will formally commence on 01/10/2026 and will run until 30/09/2029, with the option to extend for up to a further two periods of 24 months (2+2), at the sole discretion of the Council.

18100000 Occupational clothing, special workwear and accessories 18200000 Outerwear 18300000 Garments 18400000 Special clothing and accessories

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Please see the Tender Response document for the conditions of participation.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: The tender evaluation shall be based on the following criteria: Procurement Specific Questionnaire - Pass Quality / Technical - 60% Price - 40% Evaluation will be two stages, following the completion of the evaluation of written submissions, the highest scoring tender will be required to submit samples of the proposed products in accordance with the tender documentation. If the products fail the testing the tenderer's submission will be deemed to be non-compliant, and the next highest scoring tender will be required to submit their proposed products for testing. The Council will repeat the above process until it identifies the highest soring tenderer whose products are assessed to have passed the product testing.

Conditions of participation1

Condition of participation
Please see the Tender Response document for the conditions of participation.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 22 Sept 2025, 16:36 BST
Last source update: 8 May 2026, 15:51 BST
Authority reference: CPH117
FTS notice number: 2025/S 000-058657
Latest notice: Contract details notice (UK7)
Classification (CPV): GarmentsOccupational clothing, special workwear and accessoriesOuterwearSpecial clothing and accessories
Delivery area: East Midlands (UKF1)
Official registry OCID: ocds-h6vhtk-059f83 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 22 Oct 2025, 11:00 BST
Clarification deadline: 10 Oct 2025, 16:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

To view the opportunity, please see the link below:

procontract.due-north.com/Advert ↗

Timeline

22 Sept 2025 → 1 Oct 2026 · 5 dates

Tender notice published392 days ago
22 Sept 2025, 16:36 BST
Clarification questions by374 days ago
10 Oct 2025, 16:00 BST
Submission deadline363 days ago
22 Oct 2025, 11:00 BST
Latest notice published164 days ago
8 May 2026, 15:51 BST
Contract starts19 days ago
1 Oct 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 22 Sept 2025

Tender notice published
22 Sept 2025, 16:36 BST
UK4
Contract details notice published
8 May 2026, 15:51 BST
UK7
Status changed to complete
8 May 2026, 15:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £98,4351 contract exc. VAT

Contracts signed 1latest 23 Mar 2026

Awarded to	Value	Date	Status
KELTIC LIMITEDSME	£98,435 †	—	Awarded

Contracts

Contract 1 · KELTIC LIMITEDSME
Signed
23 Mar 2026
Value
£98,435
Period
1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2033 with extensions
Status
active
Extensions
The contract will formally commence on 01/10/2026 and will run until 30/09/2029, with the option to extend for up to a further two periods of 24 months (2+2), at the sole discretion of the Council.

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AGContact email

Bidders & participating suppliers

1 commercial party on the notice

Keltic LimitedAwarded supplierGB-COH: 5055453GB-PPON: PPTD-7998-GLTN UNIT 11-13, KELTIC LTD, BENTLEY LANE INDUSTRIAL PARK BENTLEY LANE, Walsall, WS2 8TL, Walsall, West Midlands, WS2 8TLContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 May 2026, 15:51 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 Sept 2025, 16:36 BST