Find a TenderAwarded
Published 3 Nov 2022, 13:15 GMT

Official UK procurement notice

Supply of Promotional Merchandise - Y23034

Official notice

Authority: Kent County Council (Local council)

Framework agreementGoodsOpen procedureSME suitable
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue
Submissions closed 19 Dec 2022awarded 24 Feb 2023

What is being bought

Published requirement description

The Framework Agreement covers the supply of promotional and personalised merchandise. Suppliers must have the capability to provide a wide range, using branded, unbranded, environmentally friendly alternatives and would include but not be limited to:

  • Awards
  • Bags and Backpacks
  • Calendars and Diaries
  • Clothing and Accessories
  • Corporate Gifts
  • Drinkware, Home and Living
  • Electronics and Technology
  • Office Equipment
  • Packaging
  • Paper Products
  • Pens and Writing Instruments
  • Outdoor and Leisure
  • Tradeshow and Exhibition Merchandise

CPV: Information and promotion products

How this framework works

From the published notice
Bids received
5 bids received · 4 suppliers appointed

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 20%Social value: 10%
Published sub-criteria (5)
  • Delivering the Framework Agreement: 30%
  • Delivering the Services and Account Management: 30%
  • Quality of Goods: 10%
  • price: 20%
  • Social Value: 10%
Published award criteria (5)
  • Delivering the Framework Agreement: 30
  • Delivering the Services and Account Management: 30
  • Quality of Goods: 10
  • Social Value: 10
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Supply of Promotional Merchandise - Y23034” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Nov 2022, 13:15 GMT
Last source update
4 May 2023, 16:00 BST
Award evaluation window
19 Dec 2022 – …
Authority reference
DN641013
FTS notice number
2023/S 000-012833
Classification (CPV)
Information and promotion products
Delivery area
UK
Official registry OCID
ocds-h6vhtk-037ec0 Find a Tender

Publisher note: All public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. Full details of the classification of potential Customer’s geographical areas and organisation classifications are detailed as follows: LOCAL AUTHORITY COUNCILS: England: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users).  See link: A-Z of councils online | Local Government Association https://www.local.gov.uk/topics http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas.  See link: Councils | COSLA Wales: Administered across 22 Council areas. See link: Find your local authority | GOV. WALES Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2 village authorities, and 14 parish authorities. https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/ Channel Islands: https://www.gov.je/Government/Departments/Pages/default.aspx https://www.gov.gg/article/152949/Government-Departments EMERGENCY SERVICES: POLICE: National https://www.btp.police.uk/ http://www.mod.police.uk http://www.npas.police.uk/ England Home | Police.uk (www.police.uk) https://www.gov.uk/government/organisations/civil-nuclear-constabulary Northern Island https://www.police.uk/northern-ireland/ Scotland http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Wales https://www.dyfed-powys.police.uk/ Home | Gwent Police Home | North Wales Police https://www.police.uk/south-wales/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Isle of Man https://www.iompolice.im/ Channel Islands https://jersey.police.uk/ http://www.guernsey.police.uk/ FIRE and RESCUE UK – England, Scotland, Northern Ireland, Wales, IOM http://www.fireservice.co.uk/information/ukfrs/ https://www.ukfirestations.co.uk/brigades Channel Islands https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx MARITIME AND COASTGUARD AGENCY UK – England, Scotland, Northern Ireland, Wales, IOM https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening Isle of Man https://www.gov.im/coastguard Channel Islands http://www.ports.je/JerseyCoastguard/Pages/default.aspx https://www.rnli.org.gg/guernseys-lifeboat/ NHS/HEALTH BODIES AND AMBULANCE SERVICES: England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx East Midlands Ambulance Service NHS Trust http://www.emas.nhs.uk East of England Ambulance Service NHS Trust http://www.eastamb.nhs.uk London Ambulance Service NHS Trust http://www.londonambulance.nhs.uk North East Ambulance Service NHS Foundation Trust http://www.neas.nhs.uk North West Ambulance Service NHS Trust http://www.nwas.nhs.uk South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk South East Coast Ambulance Service NHS Foundation Trust http://www.secamb.nhs.uk South Western Ambulance Service NHS Foundation Trust https://www.swast.nhs.uk/welcome West Midlands Ambulance Service NHS Trust http://www.wmas.nhs.uk Yorkshire Ambulance Service NHS Trust http://www.yas.nhs.uk Northern Island http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/ Scotland https://www.scot.nhs.uk/organisations/ http://www.scottishambulance.com/WhatWeDo/Default.aspx Wales http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/ Isle of Man https://www.gov.im/about-the-government/departments/health-and-social-care/ https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/ Channel Islands https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing https://www.gov.je/pages/contacts.aspx?contactid=87 St John Ambulance Cymru - Wales’ leading first aid charity (sjacymru.org.uk) CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm REGISTERED SOCIAL LANDLORDS: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Scotland https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx Northern Ireland https://www.nidirect.gov.uk/contacts/housing-associations Wales https://gov.wales/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/ Channel Islands https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx http://www.gha.gg/ EDUCATIONAL ESTABLISHMENTS: Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities. UK – England, Scotland, Northern Ireland, Wales http://www.schoolswebdirectory.co.uk/index.php https://get-information-schools.service.gov.uk/ https://www.hefcw.ac.uk/ https://www.universitiesuk.ac.uk Isle of Man https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/ Channel Islands https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx https://www.gov.gg/article/163185/Education-Working--Retiring CHARITIES England and Wales https://www.gov.uk/government/organisations/charity-commission Scotland http://www.oscr.org.uk/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/ Isle of Man Isle of Man Government - Charities Channel Islands http://www.jerseycharities.org/members http://www.charity.org.gg/Find Suppliers are advised that the Contracting Authority and its Customers reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Framework Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
19 Dec 2022, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Dec 2022, 14:15 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Dec 2022 → 4 May 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Dec 2022, 14:00 GMT
  2. Bids opened
    19 Dec 2022, 14:15 GMT
  3. Notice published
    4 May 2023, 16:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 May 2023, 16:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 55 from SMEs
Contracts signed 4latest 24 Feb 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 012833-2023-Y23034-1

    Signed
    24 Feb 2023
    Value
    —
    Status
    active
  • Contract 012833-2023-Y23034-2

    Signed
    24 Feb 2023
    Value
    —
    Status
    active
  • Contract 012833-2023-Y23034-3

    Signed
    24 Feb 2023
    Value
    —
    Status
    active
  • Contract 012833-2023-Y23034-4

    Signed
    24 Feb 2023
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The Framework Agreement covers the supply of promotional and personalised merchandise5bids · 5 electronic5—£0 – £1,000,000
Whole notice———£0 – £1,000,000

Contracting authority & participating public bodies

Kent County Council (t/a KCS Procurement Services)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YTContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Commercial Services Kent LimtedReview body West MallingContact email

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.