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Published 29 Nov 2022, 15:54 GMT

Official UK procurement notice

Supply of one off Reactive Ion Etcher (RIE) and/or a one off Inductively Coupled Plasma Reactive Ion Etcher (ICPRIE) in two lots.

Official notice

Authority: University of Sheffield (Education)·Consortium: 2 public authorities

GoodsOpen procedure
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38)Industrial machinery (42) Delivery: Yorkshire & Humber (UKE32)
Published estimate£560,000≈ £747k / year
Submissions closed 11 Jan 2023awarded 25 Aug 2023
Awarded to Oxford Instruments Nanotechnology Tools Limited2 awards
Contract term 9 moends 15 Jul 2024 · starts 2 Oct 2023

What is being bought

Published requirement description

The Device Fabrication Small Research Facility (SRF) currently has one reactive ion etcher (RIE) and two inductively coupled plasma reactive ion etchers (ICPRIE), serving a wide range

of research and industrial customers from across the University and nationally. The SRF is capable of manufacturing Semiconductor devices via a range of standard processes, working alongside our Epitaxy facility growing advanced semiconductor materials. Our research portfolio in these areas is in excess of £50million.

The RIE and ICP equipment is fundamental to device fabrication, and we are planning to expand our capacity to meet increasing demand and to improve customer service. Quotations are required for 1 off of each RIE and ICP, in two separate lots, with the

specifications detailed within the tender document. The likelihood is that only one item will be purchased, hence the title of this exercise being on an and/or basis

CPV: Industrial machinery · Laboratory, optical and precision equipments (excl. glasses)

The lotProcurement structure

single lot · no lot value published
Lot #1Quotations are required for 1 off of each RIE and ICP, in two separate lots, with the…Awarded 9 mo

Quotations are required for 1 off of each RIE and ICP, in two separate lots, with the specifications detailed within the tender document. At present the likelihood is that only one item will be purchased, hence the title of this exercise being on an and/or basis.

Suppliers should include all costs associated with a 'turn key' solution, i.e., supply, delivery, installation, commissioning, process verification and training, including all import duties, etc.

Where possible training for technical staff in preventative maintenance operations should be included. Suppliers should consider adding value to their quotations, e.g. through extended

warranties and service contracts

Contract period: 2 Oct 2023 – 15 Jul 2024 (9 mo)
Delivery: Yorkshire & Humber · The Department of Electronic and Electrical Engineering at the University of Sheffield
Extensions: As described within the tender documentsVariant bids: allowed
42000000 Industrial machinery

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (2)
  • Quality (various): 75%
  • price: 25%
Published award criteria (2)
  • Quality (various): 75
  • Price: 25
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Nov 2022, 15:54 GMT
Last source update
26 Sept 2023, 16:00 BST
Award evaluation window
6 Jan 2023 – …
Authority reference
3519/DM/22
FTS notice number
2023/S 000-028404
Classification (CPV)
Industrial machineryLaboratory, optical and precision equipments (excl. glasses)
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-038941 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
11 Jan 2023, 16:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
6 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/sheffield/aspx/Home ↗

Timeline

6 Jan 2023 → 2 Oct 2023 · 4 dates
  1. Bids opened
    6 Jan 2023, 12:00 GMT
  2. Submission deadline
    11 Jan 2023, 16:00 GMT
  3. Notice published
    26 Sept 2023, 16:00 BST
  4. Contract starts
    2 Oct 2023, 00:00 BST

Notice history

3 events · 4 releases on Find a Tender · since 3 Jan 2023
  1. Deadline moved to 11 Jan 2023, 16:00 GMT
    3 Jan 2023, 13:10 GMT
    +7 days · was 4 Jan 2023, 16:00 GMT
  2. Status changed to complete
    26 Sept 2023, 15:11 BST
  3. Buyer details updated
    26 Sept 2023, 16:00 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.24 Jan 202311 Jan 2023+7 d
—Bid openingIV.2.76 Jan 202313 Jan 2023+7 d

1 amendment published without a description.

Routine re-releases (4)
  • 2022-11: 1 release · 29 Nov 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £765,4001 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 2
Contracts signed 2latest 25 Aug 2023
Awarded toValueDateStatus
Oxford Instruments Nanotechnology Tools Limited£100,000 †same award published again · counted once—Awarded
Oxford Instruments Nanotechnology Tools Limited£765,400 †—Awarded

Contracts

  • Contract 028386-2023-3519/DM/22-1 · Oxford Instruments Nanotechnology Tools Limited

    Signed
    25 Aug 2023
    Value
    £100,000
    Period
    … – 15 Jul 2024
    Status
    active

  • Contract 028404-2023-3519/DM/22-1 · Oxford Instruments Nanotechnology Tools Limited

    Signed
    25 Aug 2023
    Value
    £765,400
    Period
    … – 15 Jul 2024
    Status
    active
    • Change Incorrect price entered, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Not applicable & modification made only because an incorrect price was entered on the original award notice (human error)

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF SHEFFIELD

Contracting authorityEducationBody governed by public lawEducation GB-CHC: X1089 · GB-CHC: XC1089 THE UNIVERSITY OF SHEFFIELD,WESTERN BANK, SHEFFIELD, Yorkshire & Humber, S102TNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The University of SheffieldReview body Sheffield

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria