Supply of Multi-functional Device Printers & Hybrid Mail Services

{
  "id": "022393-2024",
  "tag": [
    "planning"
  ],
  "date": "2024-07-19T08:49:48+01:00",
  "ocid": "ocds-h6vhtk-047eb0",
  "buyer": {
    "id": "GB-FTS-526",
    "name": "Vale of Glamorgan Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-047eb0",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "The Vale of Glamorgan Council is seeking expressions of interest from qualified suppliers for the provision of Multifunction Devices (MFDs) and a Hybrid Mail Solution. This notice serves as a Prior Information Notice (PIN) to inform potential suppliers of the forthcoming procurement opportunity and to invite preliminary market consultations.\nThe Council requires a comprehensive solution that includes:\nSupply, Installation, and Maintenance of Multifunction Devices (MFDs):\nDevices capable of printing, copying, scanning to cloud.\nIntegration with the Council’s existing IT infrastructure.\nSecure printing and document management features.\nEnergy-efficient models with minimal environmental impact.\nEffective reporting technology to help identify cost effective printing and digital communication.\nScalable solution based on future requirements to adjust physical office locations.\nHybrid Mail Solution:\nSoftware and services for processing and sending mail electronically and physically.\nSecure and compliant with data protection regulations.\nCost-effective and efficient for both low and high-volume mail.\nIntegration with existing Council systems including Capita Academy and Oracle Fusion\nThe procurement seeks to assist with the following key objectives:\nImprove operational efficiency\nReduce costs associated with document handling and mailing.\nEnhance security and compliance with data protection standards.\nSupport sustainability goals through energy-efficient and environmentally friendly solutions.\nThe Council is conducting a preliminary market consultation to gather information on the available solutions and to understand the capabilities of potential suppliers. Interested parties are invited to participate in this consultation by providing detailed information on their products and services.\nSuppliers who wish to express their interest and participate in the market consultation should provide the following information:\nCompany name and contact details.\nOverview of relevant products and services.\nExperience and references from similar projects.\nIndicative pricing models.\nAny additional information that demonstrates the supplier's capability to meet the Council’s requirements."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL22"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30100000",
            "scheme": "CPV",
            "description": "Office machinery, equipment and supplies except computers, printers and furniture"
          },
          {
            "id": "48824000",
            "scheme": "CPV",
            "description": "Printer servers"
          },
          {
            "id": "30133000",
            "scheme": "CPV",
            "description": "Mailing equipment"
          },
          {
            "id": "30000000",
            "scheme": "CPV",
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
          },
          {
            "id": "48219700",
            "scheme": "CPV",
            "description": "Communications server software package"
          },
          {
            "id": "48223000",
            "scheme": "CPV",
            "description": "Electronic mail software package"
          }
        ]
      }
    ],
    "title": "Supply of Multi-functional Device Printers & Hybrid Mail Services",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "This contract is for the maintenance, servicing and supply/leasing of multi-functional device printers and provision of hybrid mail services to the Council",
    "communication": {
      "futureNoticeDate": "2024-08-01T00:00:00+01:00"
    },
    "classification": {
      "id": "30123000",
      "scheme": "CPV",
      "description": "Office and business machines"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-FTS-526",
      "name": "Vale of Glamorgan Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKL22",
        "locality": "BARRY",
        "postalCode": "CF63 4RU",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Offices, Holton Road"
      },
      "details": {
        "url": "http://www.valeofglamorgan.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Vale of Glamorgan Council"
      },
      "contactPoint": {
        "email": "digital@valeofglamorgan.gov.uk",
        "telephone": "+44 1446700111"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143165.\n(WA Ref:143165)",
  "initiationType": "tender"
}