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Published 20 Nov 2024, 19:05 GMT

Official UK procurement notice

Supply of HR Support Services Y25006

Official notice

Authority: Kent County Council (Local council)·Consortium: 2 public authorities

Framework agreement5 lotsServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)£500,000,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 10 Jan 2025awarded 25 Jun 2025
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

This Framework Agreement has been split into four (4) LOTs. It is not compulsory to Tender

for all LOTs, Tenderers may apply for one, several, or all LOTs.

LOT 1 – HR Administration and Payroll Service

LOT 2 – HR Advisory Services

LOT 3 – Employee Screening

LOT 4 – Staff Health and Wellbeing

CPV: Payroll management services · Personnel and payroll services

How this framework works

From the published notice
Bids received
10 bids on the busiest of 5 lots · 14 suppliers appointed

Lots and requirements (5)Procurement structure

5 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £75,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1HR Administration and Payroll ServiceAwardedPublished value£100,000,000

This LOT will cover the provision of HR administration and payroll Services,

including but not limited to:

•Benefits administration

•Compliance and reporting

•Employee lifecycle management, including onboarding and offboarding

•Employee records management

•Employee relations

•Flexible working

•Health and safety administration

•HR Information Systems (HRIS) management

•Leave administration

•Payroll administration

•Pension administration

•Performance management

•Recruitment support

•Time and attendance management

•Training and development support

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
79211110 Payroll management services79631000 Personnel and payroll services
Lot #2HR Advisory ServicesAwardedceiling above

This LOT will cover the provision of HR advisory services, including but not limited

to:

•Gender / ethnicity pay gap analysis

•HR and employment matters including, but not limited to:

oBonus and incentive schemes

oChange management and redundancy

oContract changes

oData protection

oDisciplinary and grievance procedures

oIll health and absence management

oJob evaluations

oMaternity and paternity leave

oPerformance management and capability

oReward Strategy

oSafeguarding and managing allegations

oTUPE processes

oWorkplace mediation and conflict resolution

•HR investigations

•Organisational change

•Pay / benefit benchmarking

•Training and development

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
79631000 Personnel and payroll services
Lot #3Employee ScreeningAwardedPublished value£50,000,000

This LOT will cover the provision of a range of employee screening Services,

including but not limited to:

•Criminal record checks

•DBS checks

•Employment history and gap analysis

•Identity Checks

•Reference checks

•Right to work checks

•Social media checks

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
79631000 Personnel and payroll services
Lot #4Staff Health and WellbeingAwardedceiling above

This LOT will cover the provision of a range of staff health and wellbeing Services

to help support organisations with creating a healthier, happier, and more productive workforce. Awarded Suppliers

will be expected to be able to provide assistance, either directly or via Sub-Contractors, in the following areas,

including but not limited to:

•Financial wellbeing

oDebt management support

oFinancial education

•Mental wellbeing

oEmployee assistance programmes (EAP)

oMental health first aid training

oStress management programmes

oSupport networks

oWorkplace surveys

•Physical wellbeing

oErgonomic assessments

oFitness programmes

oHealth screenings and assessments

oHealthy eating initiatives

oVaccination programs

•Social wellbeing

oTeam building activities

oVolunteering opportunities

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
79631000 Personnel and payroll services
Lot #5Total HR Management ServiceAwardedPublished value£200,000,000

Suppliers awarded onto all LOTs 1, 2, 3 and 4 will automatically be added into this

LOT 5 to be able to provide all Services as a total HR management Service.

Suppliers are to make available if required, either directly or indirectly via Sub-Contractors, all resources to enable a

total HR management Service to be procured under this LOT 5.

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
79631000 Personnel and payroll services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 90%Social value: 10%
Published sub-criteria (4)
  • Delivering the Framework Agreement: 35%
  • Delivering the Service and Account Management: 45%
  • Standards, Regulations and Policies: 10%
  • Social Value: 10%
Published award criteria (5)
  • Delivering the Framework Agreement: 35
  • Delivering the Service and Account Management: 45
  • Standards, Regulations and Policies: 10
  • Social Value: 10
  • Price: 0
What this means for your bid
  • “Supply of HR Support Services Y25006” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
20 Nov 2024, 19:05 GMT
Last source update
26 Jun 2025, 16:53 BST
Award evaluation window
10 Jan 2025 – …
Authority reference
Y25006
FTS notice number
2025/S 000-035534
Classification (CPV)
Payroll management servicesPersonnel and payroll services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04bd7a Find a Tender

Publisher note: To view this notice, please click here: https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=961898968 GO Reference: GO-2025626-PRO-31169048

How it was run

Official notice
Appointment period ends
10 Jan 2025, 14:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bid validity
1440 days from the deadline
Bids opened
10 Jan 2025, 14:15 GMT

Timeline

10 Jan 2025 → 26 Jun 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    10 Jan 2025, 14:00 GMT
  2. Bids opened
    10 Jan 2025, 14:15 GMT
  3. Notice published
    26 Jun 2025, 16:53 BST

Notice history

2 events · 2 releases on Find a Tender · since 26 Jun 2025
  1. Status changed to complete
    26 Jun 2025, 16:53 BST
  2. Buyer details updated
    26 Jun 2025, 16:53 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 14admitted to the panel · see the list ↓
Bids received 105 from SMEs · busiest of 5 lots
Contracts signed 5latest 25 Jun 2025

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 035534-2025-1

    Signed
    25 Jun 2025
    Value
    —
    Status
    active

  • Contract 035534-2025-3

    Signed
    25 Jun 2025
    Value
    —
    Status
    active

  • Contract 035534-2025-4

    Signed
    25 Jun 2025
    Value
    —
    Status
    active

  • Contract 035534-2025-2

    Signed
    9 May 2025
    Value
    —
    Status
    active

  • Contract 035534-2025-5

    Signed
    9 May 2025
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · HR Administration and Payroll Service8bids · 8 electronic3—£1 – £100,000,000
2 · HR Advisory Services10bids · 10 electronic4—£1 – £75,000,000
3 · Employee Screening9bids · 9 electronic5—£1 – £50,000,000
4 · Staff Health and Wellbeing9bids · 9 electronic4—£1 – £75,000,000
5 · Total HR Management Service3bids · 3 electronic1—£1 – £200,000,000
Whole notice———£1 – £500,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

Kent County Council (T/A Procurement Services)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 1 Abbey Wood Road, Kings Hill, West Malling, UK, ME19 4YTContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Framework contractors & participating bidders

16 commercial parties on the notice
Show 6 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.