Find a TenderAdministrative changeContract change notice

Published 6 May 2025, 10:44 BST

This notice announces an administrative change to an existing contract or market (a contract change notice). No new tender or admission is opened here; see the linked notices below for the original opportunity.

Official UK procurement notice

Supply of Fresh Fruit & Vegetables

Official notice

Authority: Leeds City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Food, beverages, tobacco and related products (15) Delivery: Yorkshire & Humber (UKE42)

Published estimate£6,500,000≈ £2.2m / year · £7,800,000 inc. VAT

Submissions closed 2 Jun 2025awarded 12 Sept 2025

Awarded to Multihope Ltd t/a Paynes Foodservice, Dunsters Farm Limited2 awards

Contract term 3 yrsends 1 Sept 2028 · up to 1 Sept 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Supply of fresh fruit & vegetables to various locations within Leeds

The authority expects to re-tender this requirement around 3 May 2030, 00:59 BST.
No preliminary market engagement: established marketplace

CPV: Fruit, vegetables and related products

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£6,500,000

Contract period: 1 Sept 2025 – 1 Sept 2028 (3 yrs) · up to 1 Sept 2030 with extensionsValue: £6,500,000 exc. VAT · £7,800,000 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligible

Extensions: a potential extension of up to 24 months may be offered.

15300000 Fruit, vegetables and related products

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: this is a quality/price separated approach
price

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Administrative change
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 3 May 2030
First published: 6 May 2025, 10:44 BST
Last source update: 21 Jul 2026, 14:45 BST
Award evaluation window: Submission end – 2 Jul 2025
Authority reference: 98067
FTS notice number: 2025/S 000-019004
Latest notice: Contract change notice (UK10)
Classification (CPV): Fruit, vegetables and related products
Delivery area: Yorkshire & Humber (UKE42)
Official registry OCID: ocds-h6vhtk-050ce5 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 2 Jun 2025, 12:00 BST
Clarification deadline: 25 May 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

6 May 2025 → 21 Jul 2026 · 8 dates

Tender notice published
6 May 2025, 10:44 BST
Clarification questions by
25 May 2025, 12:00 BST
Submission deadline
2 Jun 2025, 12:00 BST
Award decision expected by
2 Jul 2025, 00:59 BST
Contract starts
1 Sept 2025
Assessment summaries sent
12 Sept 2025, 00:00 BST
Standstill ends394 days ago
24 Sept 2025, 23:59 BST
Latest notice published94 days ago
21 Jul 2026, 14:45 BST

Notice history

9 events · 5 releases on Find a Tender · since 6 May 2025

Tender notice published
6 May 2025, 10:44 BST
UK4
Contract award notice published
30 Jun 2025, 09:14 BST
UK6
Status changed to complete
30 Jun 2025, 09:14 BST
Contract signature expected
1 Aug 2025, 23:59 BST
scheduled
Contract award notice published
15 Sept 2025, 14:05 BST
UK6
Contract signature expected
26 Sept 2025, 23:59 BST
scheduled
Contract details notice published
9 Oct 2025, 09:52 BST
UK7
Contract change notice published
21 Jul 2026, 14:45 BST
UK10
Contract change proposed
24 Aug 2026, 23:59 BST
The contract modification equates to less than 10% of the original contract value

Routine re-releases (5)

2025-06: 1 release · 30 Jun 2025
2025-05: 1 release · 6 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £13,000,0002 awards exc. VAT

Bids received 33 from SMEs

Named bidders 5published on the award notice

Contracts signed 1latest 29 Aug 2025

Awarded to	Value	Date	Status
Multihope Ltd t/a Paynes FoodserviceSME1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030Extensions: up to 1 x 24 months may be offered	£6,500,000	12 Sept 2025	Awarded
Dunsters Farm LimitedSME1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2030Extensions: up to 1 x 24 months extensions may be offered	£6,500,000	30 Jun 2025standstill to 9 Jul 2025	Standstill

Contracts

Supply of Fresh Fruit & Vegetables · Multihope Ltd t/a Paynes FoodserviceSME
Signed
29 Aug 2025
Value
£6,500,000
Period
1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
Status
active
Extensions
up to 1 x 24 months extensions may be offered.
- Change proposed 24 Aug 2026 The contract modification equates to less than 10% of the original contract value, new value £5,950,000 · standstill applies
3 agreed KPIs: invoicing · invoicing accuracy · product/manufacturing coding
- invoicing, 98% of invoices per month submitted in the week following delivery.
- invoicing accuracy, 98% of invoices per month to be correct.
- product/manufacturing coding, 100% use of unique product and/or manufacturing codes for each individual product.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Who bid

wonDUNSTERS FARM LIMITEDSME · North West England + MULTIHOPE LIMITEDSME · Yorkshire and the Humber · consortium
wonMULTIHOPE LIMITEDSME · Yorkshire and the Humber + DUNSTERS FARM LIMITEDSME · North West England · consortium
did not winThreshfield Catering Supplies · Yorkshire and the Humber

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJYG-6658-PPMY Civic Hall, Calverley Street, Leeds, Yorkshire & Humber, LS1 1URContact name, email, phone

Bidders & participating suppliers

3 commercial parties on the notice · 1 awarded

DUNSTERS FARM LIMITEDBidder / tendererGB-COH: 00786115GB-PPON: PPGD-6718-RDBX Waterfold Business Park, Lancs, North West, BL9 7BRContact email
MULTIHOPE LIMITEDAwarded supplierGB-COH: 03418741GB-PPON: PNTG-4411-LTZQ The Dairy Bar Lane, York, Yorkshire & Humber, YO51 9LSContact email
Threshfield Catering SuppliesBidder / tendererGB-COH: 7281580GB-PPON: PBQG-8624-HLYN Unit 2 The Sidings Station Road, Guiseley, Yorkshire & Humber, LS20 8BX

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractZIP

Notices published for this procedure

Contract change notice contractContract change noticeUK10Contract change notice on Find a Tender21 Jul 2026, 14:45 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender9 Oct 2025, 09:52 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender15 Sept 2025, 14:05 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender30 Jun 2025, 09:14 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 May 2025, 10:44 BST