Official UK procurement notice
Supply of Fresh Dairy Products to Catering
Authority: Leeds City Council (Local council)
Sectors: Food, beverages, tobacco and related products (15) Delivery: Yorkshire & Humber (UKE42)
Published estimate£880,000total for 2 lots · £1,056,000 inc. VAT
Submissions closed 1 Sept 2025awarded 9 Oct 2025
Award (standstill) to Multihope Ltd t/a Paynes Foodservice2 awards
Contract term 2 yrsends 31 Oct 2027 · up to 31 Oct 2029 with extensions · starts 1 Nov 2025
What is being bought2 lots · detail below
Published requirement descriptionTo provide Fresh Dairy Products. The establishments requiring Fresh Dairy Products include Catering Leeds's kitchens in schools, adult social care establishments, children's centres, commercial cafes in parks and museums, sports centres, and the in-house civic catering provider 'Flavour.'
- The authority expects to re-tender this requirement around 1 Jul 2029, 23:59 BST.
CPV: Dairy products
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£880,000 together)Lot #1Fresh Dairy including milk and yoghurts.AwardedRenewalPublished value£320,000
To provide fresh dairy including milk and yoghurts in line with the specification.
Lot #2Fresh cheese including grated, coloured and mature cheddarAwardedRenewalPublished value£560,000
To provide Fresh cheese including grated, coloured and mature cheddar in line with the specification.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jul 2029
- First published
- 1 Aug 2025, 08:21 BST
- Last source update
- 14 Oct 2025, 11:00 BST
- Award evaluation window
- Submission end – 1 Oct 2025
- Authority reference
100073- FTS notice number
2025/S 000-045009- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056ad7Find a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 1 Sept 2025, 12:00 BST
- Clarification deadline
- 15 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Interested parties can download the tender documentation directly from yortender.eu-supply.com ↗ using reference number 100073.
Requests for documentation must not be made by telephone or email. The documentation should be completed and returned by no later that the specified deadline.
Late submissions will not be accepted
Timeline
1 Aug 2025 → 1 Nov 2025 · 8 dates- Tender notice published1 Aug 2025, 08:21 BST
- Clarification questions by15 Aug 2025, 12:00 BST
- Submission deadline1 Sept 2025, 12:00 BST
- Award decision expected by389 days ago1 Oct 2025, 23:59 BST
- Assessment summaries sent377 days ago14 Oct 2025, 00:00 BST
- Latest notice published377 days ago14 Oct 2025, 11:00 BST
- Standstill ends367 days ago23 Oct 2025, 23:59 BST
- Contract starts359 days ago1 Nov 2025
Notice history
4 events · 2 releases on Find a Tender · since 1 Aug 2025- Tender notice published1 Aug 2025, 08:21 BSTUK4
- Contract award notice published14 Oct 2025, 11:00 BSTUK6
- Status changed to complete14 Oct 2025, 11:00 BST
- Contract signature expected27 Oct 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £1,610,5122 awards exc. VAT
Bids received 22 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fresh Dairy including milk and yoghurts.1 award | |||
| Multihope Ltd t/a Paynes FoodserviceSME1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: Up to 24 months extension period available | £947,060 | 9 Oct 2025standstill to 23 Oct 2025 | Standstill |
| Lot 2 · Fresh cheese including grated, coloured and mature cheddar1 award | |||
| Multihope Ltd t/a Paynes FoodserviceSME1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: Up to 24 months extension period available | £663,452 | 9 Oct 2025standstill to 23 Oct 2025 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fresh Dairy including milk and yoghurts. | 1final-stage tenders | 1 | 0 | — |
| 2 · Fresh cheese including grated, coloured and mature cheddar | 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MULTIHOPE LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender