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Published 27 Sept 2023, 13:51 BST

Official UK procurement notice

Supply of Events Equipment and Services

Official notice

Authority: Kingston Upon Hull City Council (Local council)

6 lotsServicesOpen procedure
Sectors: Radio, television, communication, telecommunication and related equipment (32)Transport Equipment & Vehicles (34)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
+4 moreConstruction Materials & Prefab (44)Construction & Civil Engineering (45)Business Services & Consultancy (79)Health & Social Care (85)
 Delivery: Yorkshire & Humber (UKE11)
Published estimate£900,000total for 6 lots
Submissions closed 27 Oct 2023awarded 22 Dec 2023
Awarded to Emik Ltd t/as All Occasions +2 more4 awards

What is being bought6 lots · detail below

Published requirement description

Hull City Council has appointed suppliers with relevant experience and ability with sufficient capacity to deliver equipment and service solutions for events within the City of Hull. This contract will allow Hull City Council to host a wide range of events throughout the calendar year.

The following lots have been awarded:

Lot 2- Tables, Chairs and Marquees - Emik Ltd t/a All Occasions

Lot 4- Lighting Sound and PA equipment- HPSS Ltd

Lot 5- First Aid Provision - St John Ambulance.

CPV: Ambulance services · Audio-visual equipment · Erection of road-barriers · Event services · Modular and portable buildings · Safety barriers · Seats, chairs and related products, and associated parts · Signage · Sound equipment

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£860,000 together) · same evaluation weights on every lot
Lot #1Barriers, Signage, and Concrete blocksCancelledPublished value£110,000

Hull City Council has invited tenders from suppliers with relevant experience and ability with sufficient capacity and availability to provide barriers, signage and concrete blocks for events held throughout the city.

The aim of this contract is to support the Authority’s requirements to host a wide range of events.

The successful supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract.

Delivery: Yorkshire & Humber
Extensions: Option to extend up to 12 months at the discretion of the AuthorityVariant bids: not allowed
32321200 Audio-visual equipment32342410 Sound equipment34928300 Safety barriers34928470 Signage39110000 Seats, chairs and related products, and associated parts44211100 Modular and portable buildings
Lot #2Tables, Chairs and MarqueesAwardedPublished value£90,000

Hull City Council has invited tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to provide tables, chairs and marquees for events held throughout the city.

The aim of this contract is to support the Authority’s requirements to host a wide range of events.

The successful Supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract. Current key events are listed below, these are subject to change.

Delivery: Yorkshire & Humber
Extensions: Option to extend up to 12 months at the discretion of the Authority.Variant bids: not allowed
32321200 Audio-visual equipment32342410 Sound equipment34928300 Safety barriers34928470 Signage39110000 Seats, chairs and related products, and associated parts44211100 Modular and portable buildings
Lot #3Single Unit Portable ToiletsCancelledPublished value£60,000

Hull City Council has invited tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to provide toilets for events held throughout the city.

The aim of this contract is to support the Authority’s requirements to host a wide range of events.

The successful Supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract.

Delivery: Yorkshire & Humber
Extensions: Option to extend up to 12 months at the discretion of the AuthorityVariant bids: not allowed
32321200 Audio-visual equipment32342410 Sound equipment34928300 Safety barriers34928470 Signage39110000 Seats, chairs and related products, and associated parts44211100 Modular and portable buildings
Lot #4Lighting, Sound and PA equipmentCancelledPublished value£330,000

Hull City Council has invited tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to deliver lighting, sound and PA solutions for events held throughout the city.

The aim of this contract is to support the Authority’s requirements and other partnering organisations such as Hull Culture and Leisure (HCAL) to host a wide range of events.

The successful Supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract.

Delivery: Yorkshire & Humber
Extensions: Option to extend up to 12 months at the discretion of the AuthorityVariant bids: not allowed
32321200 Audio-visual equipment32342410 Sound equipment34928300 Safety barriers34928470 Signage39110000 Seats, chairs and related products, and associated parts44211100 Modular and portable buildings
Lot #5First Aid ProvisionCancelledPublished value£150,000

Hull City Council has invited tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to provide First Aid provision for events under the proposed contract.

The aim of this contract is to support the Authority’s requirements to host a wide range of events.

The successful Supplier, as well as supplying services required as needed by the Authority, shall be required to supply services for key events that recur each year and any new events that may be added throughout the term of the contract.

Delivery: Yorkshire & Humber
Extensions: Option to extend up to 12 months at the discretion of the AuthorityVariant bids: not allowed
32321200 Audio-visual equipment32342410 Sound equipment34928300 Safety barriers34928470 Signage39110000 Seats, chairs and related products, and associated parts44211100 Modular and portable buildings
Lot #6Accommodation UnitsCancelledPublished value£120,000

Hull City Council has invited tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to provide accommodation units for events held throughout the city.

The aim of this contract is to support the Authority’s requirements to host a wide range of events.

The successful Supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract.

Delivery: Yorkshire & Humber
Extensions: Option to extend up to 12 months at the discretion of the Authority.Variant bids: not allowed
32321200 Audio-visual equipment32342410 Sound equipment34928300 Safety barriers34928470 Signage39110000 Seats, chairs and related products, and associated parts44211100 Modular and portable buildings

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Sept 2023, 13:51 BST
Last source update
30 Jan 2024, 10:19 GMT
Award evaluation window
27 Oct 2023 – …
FTS notice number
2024/S 000-003014
Classification (CPV)
Ambulance servicesAudio-visual equipmentErection of road-barriersEvent servicesModular and portable buildingsSafety barriersSeats, chairs and related products, and associated partsSignageSound equipment
Delivery area
Yorkshire & Humber (UKE11)
Official registry OCID
ocds-h6vhtk-040438 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
27 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
27 Oct 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

27 Oct 2023 → 30 Jan 2024 · 3 dates
  1. Submission deadline
    27 Oct 2023, 12:00 BST
  2. Bids opened
    27 Oct 2023, 12:00 BST
  3. Notice published
    30 Jan 2024, 10:19 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    3 Jan 2024, 16:35 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 14
Awarded value £570,0003 contracts exc. VAT · 3 repeated publications of the same award counted once
Bids received 3
Contracts signed 6latest 22 Dec 2023
Awarded toValueDateStatus
Lot 2 · Tables, Chairs and Marquees1 award
Emik Ltd t/as All OccasionsSME£90,000 †—Awarded
Not linked to a lot3 awards
Emik Ltd t/as All OccasionsSMELot 2 - Tables, Chairs and Marquees£90,000 †same award published again · counted once—Awarded
HPSS LtdSMELot 4 - Lighting, Sound and PA equipmentSubcontracting: declared£330,000 †same award published again · counted once—Awarded
ST. JOHN AMBULANCELot 5 - First Aid Provision£150,000 †same award published again · counted once—Awarded

10 further award records carry no date or value.

Contracts

  • Lot 2 - Tables, Chairs and Marquees · Emik Ltd t/as All OccasionsSME

    Signed
    22 Dec 2023
    Value
    £90,000
    Status
    active

  • Lot 4 - Lighting, Sound and PA equipment · HPSS LtdSME

    Signed
    22 Dec 2023
    Value
    £330,000
    Status
    active

  • Lot 5 - First Aid Provision · ST. JOHN AMBULANCE

    Signed
    22 Dec 2023
    Value
    £150,000
    Status
    active

  • Lot 2 - Tables, Chairs and Marquees · Emik Ltd t/as All OccasionsSME

    Signed
    22 Dec 2023
    Value
    £90,000
    Status
    active

  • Lot 4 - Lighting, Sound and PA equipment

    Signed
    22 Dec 2023
    Value
    £330,000
    Status
    active

  • Lot 5 - First Aid Provision

    Signed
    22 Dec 2023
    Value
    £150,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Tables, Chairs and Marquees1bids · 1 electronic———
4 · Lighting, Sound and PA equipment3bids · 3 electronic———
5 · First Aid Provision3bids · 3 electronic———
Whole notice3bids · 3 electronic———

Contracting authority & participating public bodies

Hull City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 168524345 The Guildhall, Alfred Gelder Street, Hull, Yorkshire & Humber, HU1 2AAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Town ClerkReview body Hull

Bidders & participating suppliers

3 commercial parties on the notice
  • Emik Ltd t/as All OccasionsAwarded supplier500618194 Unit 20 Temple Street, Hull, Yorkshire & Humber, HU5 1ADContact email
  • HPSS LtdAwarded supplier04450579 Unit 3 Quayside Business Park West Dock St, Hull, Yorkshire & Humber, HU3 4AJContact email
  • St John AmbulanceAwarded supplier3866129 St John’s Gate, St John's Lane, London, London, EC1M 4DAContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.