Find a TenderAwarded
Published 13 Oct 2021, 15:22 BST

Official UK procurement notice

Supply of CRM Software and Configuration Services to Support Transformation of Student Acquisition

Official notice

Authority: THE UNIVERSITY OF BIRMINGHAM (Education)

ServicesCompetitive dialogueSME suitable
Awarded value£4,500,000published contract · exc. VAT
Submissions closed 9 Nov 2021awarded 30 Jun 2022
Awarded to Crimson Limited

What is being bought

Published requirement description

UOB invites tenders for supply of CRM software and configuration services to support the transformation of the student acquisition process. The solution will replace technology used to support student attraction, application, and conversion activities across the entire education portfolio. At the heart of our ambition lies a desire to take full advantage of the latest marketing and process automation opportunities available within a modern CRM solution while also providing our staff and prospective students an efficient and effective user experience. Key areas of activity included within the scope include marketing, campaigns, events, stakeholder engagement, enquiry management, application processing and admissions. It is envisaged that the University will create an internal product team to work alongside the successful supplier to roll out and continually iterate upon an initial configuration of a solution that has the potential to become an institution wide CRM platform.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Competitive DialogueThe University of Birmingham invites tenders for supply of…Awarded

Competitive DialogueThe University of Birmingham invites tenders for supply of Customer Relationship Management (CRM) software and associated configuration services to support the transformation of the student acquisition process and experience.The solution will replace several tools and technology used to support student attraction, application, and conversion activities across the entire education portfolio.At the heart of our ambition lies a desire to take full advantage of the latest marketing and process automation opportunities available within a modern CRM solution while also providing our staff and prospective students an efficient and effective user experience.Key areas of activity included within the scope of requirements include marketing, campaigns, events, stakeholder engagement, enquiry management, application processing and admissions.It is envisaged that the University will create an internal product team to work alongside the successful supplier to rollout and continually iterate upon an initial configuration of a solution that has the potential to become an institution wide CRM platform.We would therefore welcome the opportunity for potential suppliers to engage with us to refine these requirements through competitive dialogue.

Delivery: West Midlands
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (2)
  • Alignment with business requirements (35) / On-going support (10) / Implementation and Delivery Approach (20) / Standard Supplier Questionnaire (10): 75%
  • price: 25%
Published award criteria (2)
  • Alignment with business requirements (35) / On-going support (10) / Implementation and Delivery Approach (20) / Standard Supplier Questionnaire (10): 75
  • Price: 25
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive dialogue
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Oct 2021, 15:22 BST
Last source update
8 Jul 2022, 09:46 BST
Authority reference
SC9514/21
FTS notice number
2022/S 000-018704
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-02eb6a Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
9 Nov 2021, 16:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

9 Nov 2021 → 8 Jul 2022 · 3 dates
  1. Submission deadline
    9 Nov 2021, 16:00 GMT
  2. Invitations to tender expected
    11 Nov 2021
  3. Notice published
    8 Jul 2022, 09:46 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Jul 2022, 09:46 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £4,500,0001 contract exc. VAT
Bids received 146 from SMEs
Contracts signed 1latest 30 Jun 2022
Awarded toValueDateStatus
Crimson LimitedSME£4,500,000 †—Awarded

Contracts

  • Contract 018704-2022-1 · Crimson LimitedSME

    Signed
    30 Jun 2022
    Value
    £4,500,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
14bids · 14 electronic · 14 from abroad6——

Contracting authority & participating public bodies

The University of Birmingham

Contracting authorityEducationBody governed by public lawEducation B15 2TT, Birmingham, West Midlands, B15 2TTContact name, email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.