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Find a TenderAwardedContract award notice
Published 26 Mar 2026, 14:57 GMT

Official UK procurement notice

Supply of Coffee Shop and Café Solutions

Official notice

Authority: Leeds City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: Yorkshire & Humber (UKE42)
Published estimate£400,000≈ £200k / year · £400,000 inc. VAT10% above final estimate
Submissions closed 29 Apr 2026awarded 1 Jul 2026
Awarded to Cafeology Limited, Refreshment Systems Limited
Contract term 2 yrsends 30 Jun 2028 · up to 30 Jun 2030 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Supply of Coffee Shop and Café Solutions for Leeds city council establishments

CPV: Coffee, tea and related products

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£400,000
Contract period: 1 Jul 2026 – 30 Jun 2028 (2 yrs) · up to 30 Jun 2030 with extensionsValue: £400,000 exc. VAT · £400,000 inc. VAT
Delivery: Yorkshire & Humber
Extensions: up to 24 months if contract is still viable
15860000 Coffee, tea and related products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Quality

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
26 Mar 2026, 14:57 GMT
Last source update
10 Jul 2026, 12:23 BST
Award evaluation window
Submission end – 1 Jun 2026
FTS notice number
2026/S 000-028501
Latest notice
Contract award notice (UK6)
Classification (CPV)
Coffee, tea and related products
Delivery area
Yorkshire & Humber (UKE42)
Official registry OCID
ocds-h6vhtk-06756a Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
29 Apr 2026, 12:00 BST
Clarification deadline
20 Apr 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

leedscitycouncil.ukp.app.jaggaer.com/esop/ogc-host/public… ↗

Timeline

26 Mar 2026 → 10 Jul 2026 · 9 dates
  1. Planning notice published214 days ago
    26 Mar 2026, 14:57 GMT
  2. Tender notice published213 days ago
    27 Mar 2026, 12:44 GMT
  3. Next notice expected210 days ago
    30 Mar 2026, 23:59 BST
  4. Clarification questions by189 days ago
    20 Apr 2026, 12:00 BST
  5. Submission deadline180 days ago
    29 Apr 2026, 12:00 BST
  6. Award decision expected by147 days ago
    1 Jun 2026, 23:59 BST
  7. Contract starts118 days ago
    1 Jul 2026, 00:00 BST
  8. Assessment summaries sent116 days ago
    3 Jul 2026, 00:00 BST
  9. Latest notice published108 days ago
    10 Jul 2026, 12:23 BST

Notice history

6 events · 3 releases on Find a Tender · since 26 Mar 2026
  1. Planned procurement notice published
    26 Mar 2026, 14:57 GMT
    UK3
  2. Tender notice published
    27 Mar 2026, 12:44 GMT
    UK4
  3. Status changed to active
    27 Mar 2026, 12:44 GMT
  4. Contract award notice published
    10 Jul 2026, 12:23 BST
    UK6
  5. Status changed to complete
    10 Jul 2026, 12:23 BST
  6. Contract signature expected
    1 Aug 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £440,0001 award inc. VAT; no net value published
Bids received 72 from SMEs
Awarded toValueDateStatus
Cafeology LimitedSME, Refreshment Systems LimitedSMEjoint award1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2030Extensions: up to 12 month£440,000 inc. VAT1 Jul 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders22—

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJYG-6658-PPMY Civic Hall, Calverley Street, Leeds, Yorkshire & Humber, LS1 1URContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • Cafeology LimitedAwarded supplierGB-PPON: PNJL-5647-DRBN 4 Vantage Park, 2 Sheffield Road,, Sheffield, Yorkshire & Humber, S9 1DAContact email, phone
  • REFRESHMENT SYSTEMS LIMITEDAwarded supplierGB-PPON: PHVP-5258-PMVZ 31 BOLLING ROAD, BRADFORD, Yorkshire & Humber, BD4 7HNContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender