Official UK procurement notice
Supply of Books, Downloads and Associated Services - Y20018
Authority: Kent County Council (Local council)·Consortium: 2 public authorities
What is being bought7 lots · detail below
Published requirement descriptionKCS Professional Services, acting for and on behalf of Kent County Council (KCC), wish to create a national, user friendly, time and cost effective Framework Agreement for the supply of Printed Books (fiction, non fiction, curriculum and reference), e-Books, Audio Books and Associated Services. This will be a multi supplier framework.
The Framework Agreement will be split into 7 LOTs:
LOT 1 – Books- published in the UK
LOT 2 – Books- published outside the UK
LOT 3 – Curriculum and reference books
LOT 4- Books, curriculum and reference books
LOT 5 – E-audio books and accessories
LOT 6 – E-books and accessories
LOT 7 - E-audio books, E-books and accessories
CPV: Library books · Printed books, brochures and leaflets · Printed matter and related products · School books
How this framework works
From the published notice- Bids received
- 4 bids on the busiest of 5 lots · 9 suppliers appointed
Lots and requirements (7)Procurement structure
7 lots · no lot values published · same evaluation weights on every lotLot #1Books- published in the UKAwarded
LOT 1 is for the provision of books which are published in the UK and will include fiction and non-fiction books for adults, juniors and children. The solution will offer a range of genres and titles for purchase through a portal or website for delivery. There may be associated services including, but not be limited to; library stocking and related services, training, CD’s and DVD’s. Additional information: To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
Lot #2Books- published outside the UKAwarded
LOT 2 is for the provision of books which are published outside the UK and will include fiction and non-fiction books for adults, juniors and children. The solution will offer a range of genres and titles for purchase through a portal or website for delivery. There may be associated services including, but not be limited to; library stocking and related services, training, CD’s and DVD’s. Additional information: To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
Lot #3Curriculum and reference booksAwarded
LOT 3 is for the provision of curriculum books which will include textbooks, OUP (Oxford University Press) publications, revision guides, dictionaries, reading scheme sets maps and reference materials. This LOT is also for non-educational Customers such as local authority for reference books related to their specific areas of work. They should be able to be purchased through a portal or website for delivery. There may be associated services including, but not be limited to; library stocking and related services, training, CD’s and DVD’s. Additional information: To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
Lot #4Books, curriculum and reference booksCancelled
LOT 4 is for the provision of books published inside and outside the UK and curriculum and reference books. Suppliers awarded to LOT’s 1,2,and 3 will automatically be added to LOT 4. Additional information: To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
Lot #5E-audio books and accessoriesAwarded
LOT 5 is for the provision of audio books and e-audio books for adults, juniors and children. For audiobooks, solutions will offer a range of titles for purchase via a portal or website in a tape, CD, MP3 or any other updated formats which are available. E-audio book solutions will again offer a range of titles via a portal or website for purchase virtually on a range of devices including smartphones, tablets, e-readers and desktop PC’s. There may be associated services including, but not be limited to; library stocking and related services, training, CD’s and DVD’s. Additional information: The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional informationII.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
Lot #6E-books and accessoriesAwarded
LOT 6 is for the provision of e- books and accessories for adults, juniors and children. This lot is for digital lending platforms to provide eBook accessibility Solutions will offer a range of eBook titles via a portal or website, where Customers can purchase content virtually on a range of devices including smart phones, e-readers, tablets and desktop PC’s. There may be associated services including, but not be limited to; library stocking and related services, training, CD’s and DVD’s. Additional information: To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
Lot #7E-audio books, E-books and accessoriesCancelled
LOT 7 is for the provision of e-audio books, e-books and accessories. Suppliers awarded to LOT’s 5 and 6 will automatically be added to LOT 7. Additional information: To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality of Service/ Added Value: 60%
- price: 40%
Published award criteria (2)
- Quality of Service/ Added Value: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Supply of Books, Downloads and Associated Services - Y20018” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Jul 2021, 09:30 BST
- Last source update
- 2 Feb 2022, 10:38 GMT
- Award evaluation window
- 12 Jul 2021 – …
- Authority reference
DN545894- FTS notice number
2022/S 000-002940- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b44cFind a Tender
Publisher note: The Framework Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Participating Authorities and Customer’s geographical areas and organisation classifications are detailed as follows: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: https://www.registers.service.gov.uk/registers https://www.local.gov.uk/topics http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government Wales: See link: http://wales.gov.uk/topics/localgovernment/?skip=1andlang=en Isle of Man: https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/ Channel Islands: https://www.gov.je/Government/Departments/Pages/default.aspx https://www.gov.gg/article/152949/Government-Departments National https://www.btp.police.uk/ http://www.mod.police.uk http://www.npas.police.uk/ England http://www.police.uk/forces.htm https://www.gov.uk/government/organisations/civil-nuclear-constabulary Northern Ireland https://www.police.uk/northern-ireland/ Scotland http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Wales https://www.police.uk/dyfed-powys/ https://www.police.uk/gwent/ https://www.police.uk/north-wales/ https://www.police.uk/south-wales/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Isle of Man https://www.iompolice.im/ Channel Islands https://jersey.police.uk/ http://www.guernsey.police.uk/ UK – England, Scotland, Northern Ireland, Wales, IOM http://www.fireservice.co.uk/information/ukfrs/ https://www.ukfirestations.co.uk/brigades Channel Islands https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx UK – England, Scotland, Northern Ireland, Wales, IOM https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening Isle of Man https://www.gov.im/coastguard Channel Islands http://www.ports.je/JerseyCoastguard/Pages/default.aspx http://www.harbours.gg/guernsey-coastguard-rnli England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx East Midlands Ambulance Service NHS Trust http://www.emas.nhs.uk East of England Ambulance Service NHS Trust http://www.eastamb.nhs.uk London Ambulance Service NHS Trust http://www.londonambulance.nhs.uk North East Ambulance Service NHS Foundation Trust http://www.neas.nhs.uk North West Ambulance Service NHS Trust http://www.nwas.nhs.uk South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk South East Coast Ambulance Service NHS Foundation Trust http://www.secamb.nhs.uk South Western Ambulance Service NHS Foundation Trust http://www.swast.nhs.uk West Midlands Ambulance Service NHS Trust http://www.wmas.nhs.uk Yorkshire Ambulance Service NHS Trust http://www.yas.nhs.uk Northern Island http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/ Scotland http://www.show.scot.nhs.uk/organisations/index.aspx http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx Wales http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/ Isle of Man https://www.gov.im/about-the-government/departments/health-and-social-care/ https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/ Channel Islands https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing https://www.gov.je/pages/contacts.aspx?contactid=87 https://stjohn.gg/ http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/inde.htm Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Scotland http://directory.scottishhousingregulator.gov.uk/pages/default.aspx Northern Ireland https://www.nidirect.gov.uk/contacts/housing-associations Wales http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en Isle of Man https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/ Channel Islands https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx http://www.gha.gg/ Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities. UK – England, Scotland, Northern Ireland, Wales http://www.schoolswebdirectory.co.uk/index.php http://www.ukschoolsdirectory.net/ https://get-information-schools.service.gov.uk/ www.hefce.ac.uk http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx Isle of Man https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/ Channel Islands https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx https://www.gov.gg/article/163185/Education-Working--Retiring England and Wales https://www.gov.uk/government/organisations/charity-commission Scotland http://www.oscr.org.uk/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/charities/index-of-registered-charities-and-departmental-information/ Channel Islands http://www.jerseycharities.org/members http://www.charity.org.gg/Find
How it was run
Official notice- Appointment period ends
- 12 Jul 2021, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 12 Jul 2021, 14:05 BST
Timeline
12 Jul 2021 → 2 Feb 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown12 Jul 2021, 14:00 BST
- Bids opened12 Jul 2021, 14:05 BST
- Notice published2 Feb 2022, 10:38 GMT
Notice history
6 events · 3 releases on Find a Tender · since 27 Jul 2021- Published value published: £4,000,00027 Jul 2021, 18:14 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Procurement method changed27 Jul 2021, 18:14 BST
- Deadline moved to 12 Jul 2021, 14:00 BST27 Jul 2021, 18:14 BST-16 days · was 28 Jul 2021, 14:00 BST
- Buyer details updated27 Jul 2021, 18:14 BST
- Status changed to complete2 Feb 2022, 10:38 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 12 Jul 2021 | 28 Jul 2021 | +16 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast17 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Books- published in the UK
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-10
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
E-audio books and accessories
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-13
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-14
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-15
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
E-books and accessories
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-17
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-18
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-2
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-3
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Books- published outside the UK
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-5
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-6
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Curriculum and reference books
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-8
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Contract 002940-2022-Y20018-9
- Signed
- 4 Nov 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Books- published in the UK | 3bids · 3 electronic | 2 | — | £0 – £8,000,000 |
| 2 · Books- published outside the UK | 3bids · 3 electronic | 3 | — | £0 – £8,000,000 |
| 3 · Curriculum and reference books | 4bids · 4 electronic | 3 | — | £0 – £8,000,000 |
| 5 · E-audio books and accessories | 4bids · 4 electronic | 3 | — | £0 – £8,000,000 |
| 6 · E-books and accessories | 3bids · 3 electronic | 2 | — | £0 – £8,000,000 |
| Whole notice | — | — | — | £0 – £4,000,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Commercial ServicesContracting authority
Dispute resolution & review bodies
- Commercial Services Kent LtdReview body
Framework contractors & participating bidders
10 commercial parties on the notice- BibliothecaFramework contractor
- Bolinda Digital LtdFramework contractor
- OH!SeeFramework contractor
- Outstanding MD LtdFramework contractor
- OverDrive, IncFramework contractor
- Peters BooksellingFramework contractor
- Ryefield InvestmentsFramework contractor
- Star BooksFramework contractor
- Waterstone BooksellersFramework contractor
- Waterstone Booksellers LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.