Find a TenderAwardedContract details notice

Published 1 May 2025, 11:53 BST

Official UK procurement notice

Supply of Bedding, Linen, Towels and Associated Services to Nottingham University Hospitals NHS Trust

Authority: Nottingham University Hospital NHS Trust (Central government)

GoodsCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: East Midlands (UKF14)

Published estimate£2,500,000≈ £1.3m / year · £3,000,000 inc. VAT

Submissions closed 18 Jul 2025awarded 3 Oct 2025

Awarded to Interweave Textiles Limited, James Walker Textiles Ltd

Contract term 2 yrsends 31 Dec 2027 · up to 31 Dec 2031 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

The scope of the contract is Provision and Storage of Clean Linen including, but not limited to bedding, towels and patient garments (The Goods).

The Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier to provide the Goods and Associated Services in accordance with its specification.

The Associated Services includes a requirement for “just in time” delivery. Due to a lack of storage space within the Sites, the need for “just in time” delivery shall be a key requirement of the contract as well as storage of the Emergency Linen to be used as part of the Authority’s Laundry Service Business Continuity Plan.

Emergency Linen shall be relied upon in Emergency/Urgent Requests whereby the Authority’s internal laundry services teams are unable to launder linen (E.g. due to machinery breakdown). This Emergency Linen must be available for delivery to the Authority’s Site(s) within 24 hours of request.

The authority expects to re-tender this requirement around 20 Oct 2025, 23:59 BST.
How the procedure runs: As set out under section 4 of the Invitation to Tender (ITT) Part A.

CPV: Bed linen · Hospital linen · Textile household articles · Towels

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£2,500,000

Contract period: 1 Jan 2026 – 31 Dec 2027 (2 yrs) · up to 31 Dec 2031 with extensionsValue: £2,500,000 exc. VAT · £3,000,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligibleVCSE eligible

Extensions: Options shall include the following: - Schedule 6 of the Contract (The Commercial Schedule ) is based on anticipated quantities per annum of the total number of Goods required delivered to the relevant Site during the first 24 months from the Commencement Date. The number is provided in good faith; however, these figures may be subject to change (E.g. the Authority agrees to extend the Term in accordance with 15.2 of Schedule 2 of the Contract and/or the quantity of Goods required may increase or decrease in response to materialisation of risks (e.g. patient demand for the Authority’s/NHS services) The Prices in the Commercial Schedule shall be determined by multiplying the relevant rate by the quantity, which shall be the number of Goods required over the duration of the Term. - On the 2nd anniversary of the Commencement Date, any the rates and prices in the Commercial Schedule may be adjusted in line with the price adjustment for inflation mechanism (PAFI) specified in Schedule 6 of the Contract - Any other options stated in the associated tender documents · The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.

39510000 Textile household articles 39512000 Bed linen 39514100 Towels 39518000 Hospital linen

Pre-qualification & selection criteria (PQQ)3

Economic & financial standing
Assessment of Supplier's Legal & financial capacity shall be based on the following: - Suppliers must meet the minimum level of economic and financial standing and/or a minimum financial threshold specified under section 9.11 of the ITT - Any other relevant criteria stated in the associated tender documents
Technical & professional ability
The Authority has set Conditions of Participation as a proportionate means of ensuring that Suppliers have the legal and financial capacity and/or technical ability, to perform the contract. The conditions of participation are specified under Part 3 of the Supplier Information Questions and used to assess the Supplier. Suppliers must satisfy these conditions if they are to be awarded the contract. If the Supplier does not satisfy the Conditions of Participation, then the Authority will disregard and exclude any Supplier from this Procurement process.
Condition of participation
This notice is intended to inform the market that the contracting authority intends to publish a tender notice. Any supplier who fails to respond to this notice shall not be prevented from requesting to participate or submit a tender in response to the tender notice. As stated in the associated tender documents.
shortlisting

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 35%Social value: 10%

Published award criteria (3)

Price: Price scores will be calculated based upon the lowest price submitted by Suppliers.
Quality: Suppliers are required to respond to a number of Scored Questions within Annex B3 of the Supplier Response Document which are intended to explain how they will meet specific requirements.
Social Value: 9.28. When submitting a Tender Suppliers will have the opportunity to demonstrate how their organisations will support the Social Value Outcome specified under 9.26 of the Invitation to Tender (ITT) Part A

Conditions of participation3

Economic & financial standing
Assessment of Supplier's Legal & financial capacity shall be based on the following: - Suppliers must meet the minimum level of economic and financial standing and/or a minimum financial threshold specified under section 9.11 of the ITT - Any other relevant criteria stated in the associated tender documents
Technical & professional ability
The Authority has set Conditions of Participation as a proportionate means of ensuring that Suppliers have the legal and financial capacity and/or technical ability, to perform the contract. The conditions of participation are specified under Part 3 of the Supplier Information Questions and used to assess the Supplier. Suppliers must satisfy these conditions if they are to be awarded the contract. If the Supplier does not satisfy the Conditions of Participation, then the Authority will disregard and exclude any Supplier from this Procurement process.
Condition of participation
This notice is intended to inform the market that the contracting authority intends to publish a tender notice. Any supplier who fails to respond to this notice shall not be prevented from requesting to participate or submit a tender in response to the tender notice. As stated in the associated tender documents.
shortlisting

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 20 Oct 2025
First published: 1 May 2025, 11:53 BST
Last source update: 19 Dec 2025, 11:00 GMT
Award evaluation window: Submission end – 3 Nov 2025
Authority reference: C387742
FTS notice number: 2025/S 000-030596
Latest notice: Contract details notice (UK7)
Classification (CPV): Bed linenHospital linenTextile household articlesTowels
Delivery area: East Midlands (UKF14)
Official registry OCID: ocds-h6vhtk-050b31 Find a Tender
Contract terms summary: As specified within the associated tender documents

How it runs: As set out under section 4 of the Invitation to Tender (ITT) Part A.

Review and risk notes

Risks: Risks concerning this contract include, but may not be limited to, the following: 1) Changes to Health Technical Memorandum 2) Service Expansion or Reduction 3) Compatibility with Laundry Equipment 4) Supply Chain Disruption 5) Emergency or Surge Scenarios 6) Capacity Constraints 7) Infection Control Non-Compliance 8) Expansion of Integrated Care Board 9) Budgetary Changes Further details concerning risks may be found in the associated tender documents.

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Requests to participate (first stage): 30 Jun 2025, 12:00 BST
Submission deadline: 18 Jul 2025, 12:00 BST
Clarification deadline: 18 Jul 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

The Authority is administering this tender via the Atamis e-Tendering portal: health-family.force.com/s/Welcome ↗ Please ensure you register on the portal sufficiently ahead of time to ensure you are able to access any eventual tender at the earliest opportunity. If you have any problems with the portal. you should contact the helpdesk on 0800 0988201 or by sending an email to [email protected] . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.

Timeline

1 May 2025 → 1 Jan 2026 · 11 dates

Planning notice published
1 May 2025, 11:53 BST
Next notice expected
30 May 2025, 23:59 BST
Tender notice published
6 Jun 2025, 13:44 BST
Expressions of interest by
30 Jun 2025, 12:00 BST
Clarification questions by
18 Jul 2025, 12:00 BST
Submission deadline
18 Jul 2025, 12:00 BST
Assessment summaries sent383 days ago
3 Oct 2025, 00:00 BST
Standstill ends371 days ago
14 Oct 2025, 23:59 BST
Award decision expected by351 days ago
3 Nov 2025, 23:59 GMT
Latest notice published305 days ago
19 Dec 2025, 11:00 GMT
Contract starts293 days ago
1 Jan 2026

Notice history

12 events · 7 releases on Find a Tender · since 1 May 2025

Planned procurement notice published
1 May 2025, 11:53 BST
UK3
Planned procurement notice published
6 May 2025, 16:35 BST
UK3
Tender notice published
6 Jun 2025, 13:44 BST
UK4
Status changed to active
6 Jun 2025, 13:44 BST
Deadline published: 11 Jul 2025, 12:00 BST
6 Jun 2025, 13:44 BST
Tender notice published
11 Jul 2025, 08:46 BST
UK4
Deadline moved to 18 Jul 2025, 12:00 BST
11 Jul 2025, 08:46 BST
+7 days · was 11 Jul 2025, 12:00 BST
Contract award notice published
3 Oct 2025, 16:56 BST
UK6
Status changed to complete
3 Oct 2025, 16:56 BST
Contract signature expected
31 Oct 2025, 23:59 GMT
scheduled
Contract award notice published
25 Nov 2025, 13:39 GMT
UK6
Contract details notice published
19 Dec 2025, 11:00 GMT
UK7

Published amendments (2)

We have included details concerning the e-Tendering portal that will be used to administer the planned procurement.

Extension of the enquiry and submission deadlines from 12 noon on 11/07/2025 to 12 noon on 18/07/2025

Routine re-releases (7)

2025-07: 1 release · 11 Jul 2025
2025-06: 1 release · 6 Jun 2025
2025-05: 2 releases · 1 May 2025, 6 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £2,500,0001 award exc. VAT

Bids received 44 from SMEs

Contracts signed 1latest 19 Dec 2025

Awarded to	Value	Date	Status
Interweave Textiles LimitedSME, James Walker Textiles LtdSMEjoint awardSupply of Bedding, Linen, Towels and Associated Services 2026 - 2031 (C387742)1 Jan 2026 – 31 Dec 2030 · up to 31 Dec 2031Extensions: The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years. · Options: Options shall include the following: - Schedule 6 of the Contract (The Commercial Schedule ) is based on anticipated quantities per annum of the total number of Goods required delivered to the relevant Site during the first 24 months from the Commencement · Amended: Change to the awarded supplier.	£2,500,000	3 Oct 2025	Awarded

Contracts

Supply of Bedding, Linen, Towels and Associated Services 2026 - 2031 (C387742) · Interweave Textiles LimitedSME, James Walker Textiles LtdSME
Signed
19 Dec 2025
Value
£2,500,000
Period
1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2030 with extensions
Status
active
Extensions
The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.
Options
As specified in the Tender Notice: https://www.find-tender.service.gov.uk/Notice/039106-2025
4 agreed KPIs: Fair work that offers fair wages and good working conditions · Right quality, right quantity. · Financial/activity information …
- Fair work that offers fair wages and good working conditions, Identifying and managing the risks of modern slavery within the supply chain relevant to the Goods.
- Right quality, right quantity., The Supplier delivers the right quantity of suitable linen at the right quality in accordance with the Contract.
- Financial/activity information, The Supplier provides monthly report showing quantities of Goods delivered
- Just in time., The Supplier delivers the Goods within the Authority's required timescales

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders · 6 at stage one	4	0	—

Contracting authority & participating public bodies

Nottingham University Hospital NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PVQC-9261-WGRM City Campus, Hucknall Road, Nottingham, East Midlands, NG5 1PBContact name, email

Bidders & participating suppliers

2 commercial parties on the notice

Interweave Textiles LtdAwarded supplierGB-PPON: PGZV-6334-MDQZ Interweave House, Lowfields Business Park, Elland, Yorkshire & Humber, HX5 9DEContact email, phone
James Walker Textiles LtdAwarded supplierGB-PPON: PMBT-7189-HGLW Holme Bank Mills, Mirfield, Yorkshire & Humber, WF14 8NAContact email, phone

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender19 Dec 2025, 11:00 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender25 Nov 2025, 13:39 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender3 Oct 2025, 16:56 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Jul 2025, 08:46 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 Jun 2025, 13:44 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender6 May 2025, 16:35 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender1 May 2025, 11:53 BST