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Published 1 Oct 2026, 14:31 BST

Official UK procurement notice

Supply of Asphalt · UK public procurement notice

Official notice

Authority: Via East Midlands LTD (Public body)

3 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Construction Materials & Prefab (44) Delivery: Delivery location not published
Published estimate£7,200,000total for 3 lots · £8,640,000 inc. VAT
Submissions closed 2 Nov 2026
Lots 3see the lot list below
Contract term 3 yrsends 28 Feb 2030 · up to 28 Feb 2031 with extensions · starts 1 Mar 2027
Notice summaryFrom the published notice

The supply and delivery of asphalt, SMA and HRA into the supply areas (identified by Council boundaries), and the collection from the suppliers' production site. All materials sourced under this contract are to assist Via East Midlands in the delivery of a variety of highway construction and maintenance projects across the county. range between 0.5 and 10 tonnes and will be required throughout the working day. The actual values and volumes of business shall be as ordered during the period of the. Published lot titles: Asphalt Supply Delivery; Warm Mix Asphalt Delivery; Collects.

What is being bought3 lots · detail below

Published requirement description

The supply and delivery of asphalt, SMA and HRA into the supply areas (identified by Council boundaries), and the collection from the suppliers' production site. All materials sourced under this contract are to assist Via East Midlands in the delivery of a variety of highway construction and maintenance projects across the county. Typical works include carriageway and footway reconstruction/resurfacing.

Estimated annual spend for asphalt, SMA and HRA is £1.8m comprising approximately 1,000 orders per year for delivery and collections. The typical range of orders for the delivery of asphalt will be between 10 and 50 tonnes. Typical asphalt collections will

range between 0.5 and 10 tonnes and will be required throughout the working day.

Tenderers should note that this is a framework arrangement and that the above values and volumes of business and those in the pricing schedules are estimates only. The actual values and volumes of business shall be as ordered during the period of the

framework.

Allocation of business within the framework will be based on lowest product cost and ability to meet service requirements.

  • The authority expects to re-tender this requirement around 28 Feb 2030, 23:59 GMT.

CPV: Asphalt

Open work like this

This notice no longer takes bids · live search, filters set

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£7,200,000 together) · same evaluation weights on every lot
Lot #1Asphalt Supply DeliveryRenewal 3 yrsSMEPublished value£3,200,000

Delivery of asphalt across various sites in Nottinghamshire.

Contract period: 1 Mar 2027 – 28 Feb 2030 (3 yrs) · up to 28 Feb 2031 with extensionsValue: £3,200,000 exc. VAT · £3,840,000 inc. VAT
Eligibility: SME eligible
Extensions: 3+1 year format.
Lot #2Warm Mix Asphalt DeliveryRenewal 3 yrsSMEPublished value£2,400,000

Delivery of warm mix asphalt across Nottinghamshire.

Contract period: 1 Mar 2027 – 28 Feb 2030 (3 yrs) · up to 28 Feb 2031 with extensionsValue: £2,400,000 exc. VAT · £2,880,000 inc. VAT
Eligibility: SME eligible
Extensions: 3+1 year format.
Lot #3CollectsRenewal 3 yrsSMEPublished value£1,600,000

Collections from tenderer(s) asphalt plants.

Contract period: 1 Mar 2027 – 28 Feb 2030 (3 yrs) · up to 28 Feb 2031 with extensionsValue: £1,600,000 exc. VAT · £1,920,000 inc. VAT
Eligibility: SME eligible
Extensions: 3+1 year format.

What it takes to win
i

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 28 Feb 2030
First published
1 Oct 2026, 14:31 BST
Last source update
1 Oct 2026, 14:31 BST
Award evaluation window
Submission end – 20 Nov 2026
FTS notice number
2026/S 000-092896
Latest notice
Tender notice (UK4)
Classification (CPV)
Asphalt
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-077ebc Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
2 Nov 2026, 11:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please login to the Supplier Network to view the Opportunity:

Specific points of clarification regarding the Specification or tender process must be notified via the Messaging Section on the Proactis eTendering system.

Timeline

1 Oct 2026 → 1 Mar 2027 · 4 dates
  1. Tender notice published45 days ago
    1 Oct 2026, 14:31 BST
  2. Submission deadline13 days ago
    2 Nov 2026, 11:00 GMT
  3. Today
    15 Nov 2026
  4. Award decision expected byin 5 days
    20 Nov 2026, 23:59 GMT
  5. Contract startsin 105 days
    1 Mar 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    1 Oct 2026, 14:31 BST
    UK4

Contracting authority & participating public bodies

VIA EAST MIDLANDS LIMITED

Contracting authorityPublic undertaking GB-COH: 09903246 · GB-PPON: PRWJ-7547-VYNP Bilsthorpe Depot Bilsthorpe Business Park, Bilsthorpe, East Midlands, NG22 8STContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender