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Find a TenderAwardedContract award notice
Published 29 Apr 2026, 16:22 BST

Official UK procurement notice

Supply of AHU Filters and Belts

Official notice

Authority: West Suffolk NHS Foundation Trust (Central government)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Industrial machinery (42) Delivery: UKEast of England (UKH14)
Published estimate£150,000≈ £50k / year · £180,000 inc. VAT
Submissions closed 3 Jun 2026awarded 1 Jul 2026
Awarded to APPROVED AIR LIMITED
Contract term 3 yrsends 2 Aug 2029 · up to 1 Aug 2031 with extensions · starts 3 Aug 2026

What is being bought

Published requirement description

Invitation to tender for the supply of Air Handling Unit (AHU) Filters and Belts

CPV: Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£150,000
Contract period: 3 Aug 2026 – 2 Aug 2029 (3 yrs) · up to 1 Aug 2031 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 month periods
42510000 Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • As stated in tender docs: 40%
  • As stated in tender docs: 60%
Published award criteria (2)
  • As stated in tender docs
  • As stated in tender docs
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Apr 2026, 16:22 BST
Last source update
20 Aug 2026, 14:04 BST
Award evaluation window
Submission end – 15 Jul 2026
Authority reference
C442880
FTS notice number
2026/S 000-039411
Latest notice
Contract award notice (UK6)
Classification (CPV)
Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
Delivery area
UKEast of England (UKH14)
Official registry OCID
ocds-h6vhtk-068e5e Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
3 Jun 2026, 12:00 BST
Clarification deadline
29 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

29 Apr 2026 → 20 Aug 2026 · 7 dates
  1. Tender notice published176 days ago
    29 Apr 2026, 16:22 BST
  2. Clarification questions by146 days ago
    29 May 2026, 12:00 BST
  3. Submission deadline141 days ago
    3 Jun 2026, 12:00 BST
  4. Assessment summaries sent113 days ago
    2 Jul 2026, 00:00 BST
  5. Award decision expected by99 days ago
    15 Jul 2026, 23:59 BST
  6. Contract starts81 days ago
    3 Aug 2026, 00:00 BST
  7. Latest notice published63 days ago
    20 Aug 2026, 14:04 BST

Notice history

4 events · 2 releases on Find a Tender · since 29 Apr 2026
  1. Tender notice published
    29 Apr 2026, 16:22 BST
    UK4
  2. Contract award notice published
    20 Aug 2026, 14:04 BST
    UK6
  3. Status changed to complete
    20 Aug 2026, 14:04 BST
  4. Contract signature expected
    21 Sept 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £58,3331 award exc. VAT
Bids received 55 from SMEs
Awarded toValueDateStatus
APPROVED AIR LIMITED1 Oct 2026 – 30 Sept 2027 · up to 30 Sept 2028Extensions: One period of 12 months£58,3331 Jul 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 6 at stage one50—

Contracting authority & participating public bodies

West Suffolk NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PZXH-6286-HYJQ Hardwick Lane, Bury St Edmunds, East of England, IP33 2QZContact email

Bidders & participating suppliers

1 commercial party on the notice
  • APPROVED AIR LIMITEDAwarded supplierGB-PPON: PPCY-4844-GCLY The Mill House The Stables Business Park, Rooksbridge, South West, BS26 2TTContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender